Help with formula that is dependent on checkboxes

Hello -
I can't figure out this one for the life of me... In column A there is a list of tasks, column B has check boxes for each task. Column C has the starting day number of each activity, and column D has the duration of each activity.
I'd like to check each box for the activities that I'd like to do, enter the duration of the checked tasks, and have the table figure which task starts on which day. ie: - if tasks A, D, & E are checked, then it shows that task A starts on day 1, runs for 2 days, task D starts on day 3 & lasts for 5 days, & task E starts on day 8, and lasts for 4 days.
Should this be an IF formula? I'm not sure how to make everything dependent of the check box status. Here's a link to the table, if that helps
http://www.sendspace.com/file/rckrn2
Thanks
Jeremy

Hi Jeremy.
For starters, I'm less than favourably impressed with your choice to place the file on a site whose first choice, when clicked starts to download a Windows executable file.
A better choice, and a more 'standard' one here would be to place a screen shot of the result you hope to achieve in your post.
I've done a little reorganization of your table, adding one column to those described above to avoid having a calculated column between two entry columns.
Tasks are listed in column A, checkboxes in column B. The estimated duration of each task is listed in column C.
Columns D and E are calculation columns.
The value from C is transferred to E if the checkbox is checked in that row.
Column D determines the starting day for each checked task, with the assumptions that the tasks will be done in the order they are listed, that each must be finished before starting the next, and that the new task starts on the day the previous one is finished.
Formulas:
D2 and filled down to D10: =IF(B,1+SUM($E$1:E1),"")
E2 and filled down to E10: =IF(B,C,"")
Row 11 is a Footer row. The formula in E11 is =SUM(E)
You might find the arrangement below a more logical order for the columns. Note that a different selection of tasks has been made, and the calculations automatically adjusted:
Revised formulas for this order:
D2: =IF(C,1+SUM($E$1:E1),"")
E2: =IF(C,B,"")
Regards,
Barry
PS: Details, and further examples, for each of the functions used are available in the iWork Formulas and Functions User Guide. The guid may be downloaded via the help menu in numbers.
B

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Message was edited by:
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CREATE TABLE "FGL"
    "FGL_GRNT_CODE" VARCHAR2(60),
    "FGL_FUND_CODE" VARCHAR2(60),
    "FGL_ACCT_CODE" VARCHAR2(60),
    "FGL_ORGN_CODE" VARCHAR2(60),
    "FGL_PROG_CODE" VARCHAR2(60),
    "FGL_GRNT_YEAR" VARCHAR2(60),
    "FGL_PERIOD"    VARCHAR2(60),
    "FGL_BUDGET"    VARCHAR2(60)
)and i have a data like such
Insert into FGL (FGL_GRNT_CODE,FGL_FUND_CODE,FGL_ACCT_CODE,FGL_ORGN_CODE,FGL_PROG_CODE,FGL_GRNT_YEAR,FGL_PERIOD,FGL_BUDGET) values ('240055','240055','7600','4730','02','11','1','400');
Insert into FGL (FGL_GRNT_CODE,FGL_FUND_CODE,FGL_ACCT_CODE,FGL_ORGN_CODE,FGL_PROG_CODE,FGL_GRNT_YEAR,FGL_PERIOD,FGL_BUDGET) values ('240055','240055','7600','4730','02','10','1','100');
Insert into FGL (FGL_GRNT_CODE,FGL_FUND_CODE,FGL_ACCT_CODE,FGL_ORGN_CODE,FGL_PROG_CODE,FGL_GRNT_YEAR,FGL_PERIOD,FGL_BUDGET) values ('240055','240055','7240','4730','02','10','1','0');
Insert into FGL (FGL_GRNT_CODE,FGL_FUND_CODE,FGL_ACCT_CODE,FGL_ORGN_CODE,FGL_PROG_CODE,FGL_GRNT_YEAR,FGL_PERIOD,FGL_BUDGET) values ('240055','240055','7240','4730','02','10','14','200');
Insert into FGL (FGL_GRNT_CODE,FGL_FUND_CODE,FGL_ACCT_CODE,FGL_ORGN_CODE,FGL_PROG_CODE,FGL_GRNT_YEAR,FGL_PERIOD,FGL_BUDGET) values ('240055','240055','7600','4730','02','10','14','100');
Insert into FGL (FGL_GRNT_CODE,FGL_FUND_CODE,FGL_ACCT_CODE,FGL_ORGN_CODE,FGL_PROG_CODE,FGL_GRNT_YEAR,FGL_PERIOD,FGL_BUDGET) values ('240055','240055','7600','4730','02','10','2','100');
Insert into FGL (FGL_GRNT_CODE,FGL_FUND_CODE,FGL_ACCT_CODE,FGL_ORGN_CODE,FGL_PROG_CODE,FGL_GRNT_YEAR,FGL_PERIOD,FGL_BUDGET) values ('240055','240055','7470','4730','02','10','2','200');I bascially need to get the total of the budget column. however its not as simple as it sound(well atleast not for me.) the totals carry over to the new period. youll noticed the you have a period column. basically what im saying is that
fgl_grant_year 10 period 1 = for account 7600 its $100 and $100 for period 2 you see 100 dollars again this is not to be added this is the carried over balance. which remains $100.
so im trying to write a query that basically does the following.
im given a period for the sake of this example lets say period 1 i get nothing else. I have to find the greates grant year grab the amount for period 14(which is the total from the previous year) and add it to the amount of the current period. in this case period 1 grnt_year 11
so the expected outcome should be $700
240055     240055     7240     4730     02     10     14     200
240055     240055     7600     4730     02     10     14     100
240055     240055     7600     4730     02     11     1     400keep in mind that im not given a year just a period.
any help that you guys can offer would be immensely appreciated. I have been trying to get this to work for over 3 days now.
finally broke down and put together this post
Edited by: mlov83 on Sep 14, 2011 8:48 PM

Frank
wondering if you can help me modify this sql statement that you provided me with .
table values have been modified a bit.
Insert into FGL (FGL_GRNT_CODE,FGL_FUND_CODE,FGL_ACCT_CODE,FGL_ORGN_CODE,FGL_PROG_CODE,FGL_GRNT_YEAR,FGL_PERIOD,FGL_BUDGET) values ('240055','240055','7600','4730','02','11','00','400');
Insert into FGL (FGL_GRNT_CODE,FGL_FUND_CODE,FGL_ACCT_CODE,FGL_ORGN_CODE,FGL_PROG_CODE,FGL_GRNT_YEAR,FGL_PERIOD,FGL_BUDGET) values ('240055','240055','7240','4730','02','10','1','100');
Insert into FGL (FGL_GRNT_CODE,FGL_FUND_CODE,FGL_ACCT_CODE,FGL_ORGN_CODE,FGL_PROG_CODE,FGL_GRNT_YEAR,FGL_PERIOD,FGL_BUDGET) values ('240055','240055','7240','4730','02','10','1','0');
Insert into FGL (FGL_GRNT_CODE,FGL_FUND_CODE,FGL_ACCT_CODE,FGL_ORGN_CODE,FGL_PROG_CODE,FGL_GRNT_YEAR,FGL_PERIOD,FGL_BUDGET) values ('240055','240055','7600','4730','02','11','1','400');
Insert into FGL (FGL_GRNT_CODE,FGL_FUND_CODE,FGL_ACCT_CODE,FGL_ORGN_CODE,FGL_PROG_CODE,FGL_GRNT_YEAR,FGL_PERIOD,FGL_BUDGET) values ('360055','360055','7200','4730','02','10','1','400');
Insert into FGL (FGL_GRNT_CODE,FGL_FUND_CODE,FGL_ACCT_CODE,FGL_ORGN_CODE,FGL_PROG_CODE,FGL_GRNT_YEAR,FGL_PERIOD,FGL_BUDGET) values ('360055','360055','7600','4730','02','10','1','400');
Insert into FGL (FGL_GRNT_CODE,FGL_FUND_CODE,FGL_ACCT_CODE,FGL_ORGN_CODE,FGL_PROG_CODE,FGL_GRNT_YEAR,FGL_PERIOD,FGL_BUDGET) values ('240055','240055','7240','4730','02','10','14','200');
Insert into FGL (FGL_GRNT_CODE,FGL_FUND_CODE,FGL_ACCT_CODE,FGL_ORGN_CODE,FGL_PROG_CODE,FGL_GRNT_YEAR,FGL_PERIOD,FGL_BUDGET) values ('240055','240055','7600','4730','02','10','14','100');
Insert into FGL (FGL_GRNT_CODE,FGL_FUND_CODE,FGL_ACCT_CODE,FGL_ORGN_CODE,FGL_PROG_CODE,FGL_GRNT_YEAR,FGL_PERIOD,FGL_BUDGET) values ('240055','240055','7240','4730','02','10','14','200');
Insert into FGL (FGL_GRNT_CODE,FGL_FUND_CODE,FGL_ACCT_CODE,FGL_ORGN_CODE,FGL_PROG_CODE,FGL_GRNT_YEAR,FGL_PERIOD,FGL_BUDGET) values ('240055','240055','7240','4730','02','10','2','100');
Insert into FGL (FGL_GRNT_CODE,FGL_FUND_CODE,FGL_ACCT_CODE,FGL_ORGN_CODE,FGL_PROG_CODE,FGL_GRNT_YEAR,FGL_PERIOD,FGL_BUDGET) values ('240055','240055','7240','4730','02','11','2','600');i need to take one more thing into consideration. if the greatest year has a value on period 00 i need to ignore the period 14 and the current period total would be
the current period +(current period - greatest year 00)
hope that makes sense so in other words with the new data above. if i was querying period two of grant year 11. i would end up with $800
because the greatest year is 11 it contains a period 0 with amount of $400 so my total should be
period 2 amount $ 600
period 0 amount $ 400 - period 2 amount of $600 = 200
600+200 = $800
if i query period 1 of grant 360055 i would just end up with 800 of grnt year 10.
i have tried to modify that query you supplied to me with no luck. I have tried for several day but im embarrased to say i just can get it to do what im trying to do .
can you please help me out.
Miguel

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