How can i keep a local backup copy of all our employees company email files in a single location. I believe this is called Journaling?

We are legally required to store all communications between any employees' and their clients for a period of 7 years.   When we used Outlook 2010 this was not a problem with the PST file format.  However our recent change to Exchange
server now leaves me with OST files which can only be opened by the original account.  Normally, this wold not present a problem but i can foresee possibilities where it might.
Seven years is a long time and the original account in question could long since have been removed.  With PST files, it ewas a simple matter to open  them using the mail-admin account long enough to export any documents that were required
but from what I have read this may not be possible with OST files.  
Additionally, Exchange server OST files can reach sizes up to 50 GB and the conversion from OST to PST seems to add about 10% or more of size.  This could end up with a converted PST that would be over the size limit of any version of Outlook.
What is the correct procedure to take in order to achieve this ability to keep backups in some format that they could be searched for specific criteria and exported for printing in order to meet these legal requirements.

You are correct in that Journaling is probably the feature you want to use here.  Trying to PST and OST file gives you no guarantee that the messages are all there or have not been modified by the recipient.
If you are using Exchange on-premises, you can configure journaling to a journal mailbox or a third-party appliance or cloud service.  If you are using Exchange Online, you cannot journal to a cloud mailbox and your options there are to configure journaling
to an on-premises mailbox or third-party service.
An alternative would be to keep all messages in the mailboxes themselves using something like Litigation Hold.  Even if a user deletes or modifies an item, it would be stored in the hidden "Recoverable Items" folder and would be accessible
via the native eDiscovery tools.
Joseph Palarchio http://www.itworkedinthelab.com

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