How can I share data between two forms on different lists
Using a custom content type, I created two lists that I want to share the same data - one is a calendar. Our employees complete a form from the "Out of Office Request" list that has workflow functionality that sends an email to that person's
manager. If the manager approves the request, the item automatically populates the "Out of Office Calendar." The problem is that the only information from the request list that populates the calendar is the Title field and date/time fields.
I need the manager name in order to create a view for each manager.
How can I connect the other information in the request list to the calendar list. It seems to me that if the title and date fields carry over the information, there should be a way to connect the other information. I'm using Designer.
I've tried to connect the two lists' webparts with the wizard, but when I get to the page that maps the two lists, there are no column names and the "Next >" button is grayed out. This seems like the logical place to connect the two lists,
but it isn't working.
Hi,
According to your post, my understanding is that you wanted share data between two forms on different lists.
To show external information on the calendar event, there are two methods: Calculated column, workflow. You can refer to:
A Simple Guide to Show More Information on a Calendar Event
I recommend to use workflow to achieve what you want. But you need to create a people column to display the manager.
You can create a workflow associated to the "Out of Office Request" list, add action to Start Approve Process. If the manager approves the request, you can create a item in the calendar, and then update the people column and the title column.
Then the calendar will display the Title, date/time and the manager.
To create a view for each manager, you need to modify the Filter. You can use the people column is equal to the manager name or the Title contains the manager name.
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support
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DonHi,
According to your post, my understanding is that you wanted share data between two forms on different lists.
To show external information on the calendar event, there are two methods: Calculated column, workflow. You can refer to:
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I recommend to use workflow to achieve what you want. But you need to create a people column to display the manager.
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