How do i create a subset of data in numbers 3.5
Hi
I use Numbers 3.5.2 on my MacBook Pro. I am familiar with Excel but finding it difficult to transfer my Pivot Table knowledge into Numbers. I just about understand how SUMIF works now but have a further question related to summarising data from one table into another table and would very much appreciate some guidance as I can't find any tutorials covering this subject.
Example
Assume Table 1 has a column of data called Surname and another called Pay.
Table 1 has 100 rows and there are 20 unique entries for Surname.
I want to summarise the Table 1 data into Table 2 by Name by Pay.
But I don't want to manually input all the unique entries of Surname into Table 2.
I want to create a column called Surname in Table 2 that holds 1 row for each unique Surname in Table 1.
So Table 2 would have 20 rows.
I will then use SUMIF to total all Pay for each Surname now in Table 2 by referencing Pay from Table 1.
It would be great if rows in Table 2 were created automatically when entering a row in Table 1 (assuming it's the first row in Table 1 with that specific Surname) but that's not absolutely essential if it's complex.
I do have a further question relating to this but any help to get me to understand how to effectively extract the 20 entries of Surname from Table 1 into Table 2 would be tremendous. In anticipation, thank you for reading.
Regards
Martin
Hello
For instance, you may try something like the following tables.
Table 1 (excerpt)
A1 Surname
A2 A
A3 B
A4 A
A5 A
B1 Pay
B2 10
B3 20
B4 20
B5 10
C1 ordinal
C2 =COUNTIF(A$2:A2,A2)
C3 =COUNTIF(A$2:A3,A3)
C4 =COUNTIF(A$2:A4,A4)
C5 =COUNTIF(A$2:A5,A5)
Table 2 (excerpt)
A1 Surname
A2 =IFERROR(INDEX(Table 1::A,C2,1),"")
A3 =IFERROR(INDEX(Table 1::A,C3,1),"")
A4 =IFERROR(INDEX(Table 1::A,C4,1),"")
A5 =IFERROR(INDEX(Table 1::A,C5,1),"")
B1 Total Pay
B2 =IF(A<>"",SUMIF(Table 1::A,A2,Table 1::B),"")
B3 =IF(A<>"",SUMIF(Table 1::A,A3,Table 1::B),"")
B4 =IF(A<>"",SUMIF(Table 1::A,A4,Table 1::B),"")
B5 =IF(A<>"",SUMIF(Table 1::A,A5,Table 1::B),"")
C1 index
C2 =IFERROR(MATCH(1,Table 1::C,0),"")
C3 =IFERROR(MATCH(1,OFFSET(Table 1::C,C2,0,ROWS(Table 1::C)-C2,1),0)+C2,"")
C4 =IFERROR(MATCH(1,OFFSET(Table 1::C,C3,0,ROWS(Table 1::C)-C3,1),0)+C3,"")
C5 =IFERROR(MATCH(1,OFFSET(Table 1::C,C4,0,ROWS(Table 1::C)-C4,1),0)+C4,"")
Notes.
Table 1::C is to record ordinal number per distinct name in Table 1::A.
Table 2::C is to calculate row indices in Table 1::C where its value = 1, i.e., row indices of the 1st appearence of every distinct name in Table 1::A.
Formula in Table 1::C2 can be filled down.
Formula in Table 2::C3 can be filled down.
Formulae in Table 2::A2 and Table 2::B2 can be filled down.
Tables are built in Numbers v2.
Hope this may help,
H
EDIT: fixed notes.
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