How do I easily access archived old Mail?
I have over 5000 emails in my Mail Inbox folders, over 9000 in my Sent folders. I am worried that at some point it will be too many and the Mail storage system would become corrupted. I would like to archive out the older emails, but still have easy access to them.
The instructions for archiving mail is to archive entire folders. I could move old email to a like named mailbox and then archive all the old ones together. I would have to reimport them to look at them though. Back to square 1 and a mess to redo just to see one old email.
Sooo. If a created a user account with a different login, could I import that old mail archive into that user account's mail and have it available with a simple relogin? Would the old email find it's way via some hidden id number back into the original Mail program? That is, would the two instances of Mail be completely independent even if the emails had the same originating instance?
Also, is there a way to have two users logged into one computer without losing performance?
It doesn't matter what folder it is in, all the mail is in Mail. How many mails can Mail track before it loses it's cohesion and starts dropping them? All DB software has it's limits, and this is Mail (free) in 10.6, not Oracle. There's a reason Mail has a rebuild mailbox command. Look it up and it will tell you to run it when messages disappear. With about 20000 emails I am concerned. I would also just like to reduce the number of results I have when searching without loosing access to old emails because I may need them.
This is for a business and the volume of new email increases every year as processes go from local and paper to remote and electronic. I do not want to switch to Windows.
Thank you for your response.
Similar Messages
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I am trying to archive old mail messages so they do not cram up my inbox. In the past I have successfully created a new mailbox for old messages, given it a month and year, and dragged messages across – but I can no longer do this.
When I try to drag a message across, I get the message 'Error: the message "xxx" could not be moved to the mailbox "xxx" - On My Mac". Can anyone help me out?
Not being able to archive old messages means that I have hundreds of already read messages in the inbox which causes, I think, another problem. Every time I open the mail program and click on an unread message, I am told that "The message has not been downloaded from the server. You need to take this account online in order to download it". When I quit the mail program and go back in, the problem sorts itself, but this happens every time I check the mail and it is becoming quite frustrating!
Happy New Year to you all!
Regards, Mike
iMac Mac OS X (10.3.9)Does the same occur when using the Move To or Copy To command instead of dragging messages manually?
Every time I open the mail program and click on an unread message,
I am told that "The message has not been downloaded from the server.
You need to take this account online in order to download it".
This indicates an "overstuffed" mailbox issue which means the mailbox has approached or exceeded 1 GB in size (which is the recommended mailbox size limit for Jaguar and Panther Mail) or has some corruption.
An "overstuffed" mailbox issue can occur at any mailbox size but is more likely to occur as a mailbox approaches or exceeds 1 GB in size for Jaguar or Panther Mail.
Although your OS detail provided indicates you are running 10.3.9, you posted in the Mail & Address Book - Tiger discussions so I'm assuming you are running 10.3.9 and not Tiger.
Quit the Mail.app first and using the Finder go to Home > Library > Mail > this POP account named folder (named by the user name and incoming mail server for the account) > INBOX.mbox.
Move the INBOX.mbox to the Desktop.
When relaunching Mail, a new INBOX.mbox will be created automatically by Mail within the account named folder. This will allow the Mail.app to function properly again and not risk losing any existing messages or new messages downloaded by the account while working on the old INBOX.mbox moved to the Desktop to recover the existing messages.
Control-click on the old INBOX.mbox moved to the Desktop and at the menu window that appears, select Show Package Contents.
Post back here listing the package content file names and size of each. -
Hi,
I have had a PC, and now a MacBook. Do you know how can I put my archives of mails from my PC to my MacBook ? Thank'sO2M from Little Machines http://www.littlemachines.com/
Stefan -
How do I access my "old Mail" account in my AOL mail folder?
When I access my AOL account from my Ipad, the folder for "old Mail" doesn't appear as a selection. How do I access this folder?
Try this:
go to mail on your ipad
go to Mailboxes tab
click Edit
scoll to bottom of mailbox listing and select Add Mailbox
locate the MailFolder you need.
Hope this helps,
Rob -
How can I easily access my photos from outside iPhoto?
My wife recently got a Mac for the first time and imported all of her photos into iPhoto. Today she was trying to upload some photos to a community website. The website had a Browse button that opened a Finder window. We were quite surprised to find that there was no easy way to access her photos. It seems like they are all in one big 100GB database file. We can "open" that file and in a Master subarea we can find the photos arranged by the date of import.
Is there a way to easily access photos, and find the ones we want? On Windows here photos were just kept in the file system with Albums correspondiong to directories and both Picasa and Windows Live Photo Gallery worked fine with this approach, and it was trivial to find a photo from the explorer.Is there a way to easily access photos, and find the ones we want?
Absolutely
Under the media heading in the lower left of the browse window click on Photos ==> iPhoto and you events/albums/etc from iPhoto will be there - not sure how much easier it could be
LN -
How do you quickly look in Old Mail for a particular sender?
I'm using Firefox, with AOL within it as my email default.
If I run AOL by itself outside of Firefox, it works fine and allows easy searching for a known sender in Old Mail using the "Quick Find" feature in AOL's Mail Box
How can Firefox be setup to do this? (I don't want to go through a Filter each time)the "standard" AOL home page is not the same when in Firefox as when outside and independent of Firefox
When one goes to look at AOL's Old Mail in Firefox, there isn't any Mail Box that pops up like in stand-alone AOL. Under AOL Mail '''inside''' of FIrefox, there's only the headings;
''Today on AOL
New Mail
Old Mail
Drafts
Sent''
etc
when one clicks on Old Mail, there's just a listing of past emails, but no way to Quick Search using the sender's name. -
Archive old Mail Accounts???
Does anyone know if you can archive an old Mail Account? Previously, I learned the hard way that Mac Mail doesn't like you to delete accounts. However, I don't want to have Mail constantly go out and check for mail on an account that no longer exists.
If moving the mail in my inbox from that account to a folder in the "On My Mac" section of Mail will archive the old messages, but not allow Mail to delete them when I remove the account, then that's a home run. I just don't want to zap 2 years of mail (again...)
Thanks in advance.
M
Message was edited by: What the......What the...... wrote:
Does anyone know if you can archive an old Mail Account? Previously, I learned the hard way that Mac Mail doesn't like you to delete accounts. However, I don't want to have Mail constantly go out and check for mail on an account that no longer exists.
If moving the mail in my inbox from that account to a folder in the "On My Mac" section of Mail will archive the old messages, but not allow Mail to delete them when I remove the account, then that's a home run.
that's the way to do it. make a local mailbox in "on my mac" section and copy those messages there. you can then safely delete the original account. this will not affect anything in "on my mac" section.
I just don't want to zap 2 years of mail (again...)
Thanks in advance.
M
Message was edited by: What the...... -
TS3899 how do you get rid of old mail from iPhone 5 to free storage space ??
I have deleted all mail from all mailboxes yet the old mail can still be found in "iPhone search" and uses over 3 Gb of storage space.How do you delete to free up space on the I -Phone 5. Can you help please ?
Maybe by:
http://www.imobie.com/phoneclean/download.htm
Also:
- Reset all settings
Go to Settings > General > Reset and tap Reset All Settings.
All your preferences and settings are reset. Information (such as contacts and calendars) and media (such as songs and videos) aren’t affected.
- Restore from backup. See:
iOS: Back up and restore your iOS device with iCloud or iTunes
- Restore to factory settings/new iOS device. -
How can I retrieve deleted archives in MAIL
I've recently deleted a archive in MAIL, is there anyway that I can retrive this archive.
Thank you.Time Machine
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How do you archive old Mail messages?
Perhaps I'm a bit obsessive, but I've saved every email message I've sent or received since 1996 (except 30 that were lost -- and I know where they went.) It's occasionally useful, but its slowing down Mail. Time to offload ten years' worth into an archive.
Before I write an AppleScript to do this, I thought I'd ask: Have you archived messages out of mail? How did you do it?
--GilEmail Archiver says on their website that they have a version that works in 10.6.8, but the website doesn't say how to get it. I found an email address for their support website, but haven't heard back.
On the other tack, someone else has made calculating days simple for the rest of us:
http://www.timeanddate.com/date/duration.html
--Gil -
How can I view / access an old iPhone backup on iCloud before deleting it?
I have an old iphone back up on icloud and need to delete it to free up space BUT can't access it to see what is contained and if I want / need to keep any of it.
Hi, Tiago, maybe you can get help from data recovery software. Now things get easy now.
As far as I know, there are three ways to recover deleted contacts and photos from iPhone 5 with iPhone Data Recovery.
Way 1: Recover deleted photos from iPhone directly
Way 2: Using iTunes Backup to recover deleted photos
Way 3: Using iCloud Backup to recover deleted photos
You can refer the way 3 of how to recover deleted photos from iPhone to recover photos from old iPhone iCloud backup.
Good luck to you. -
Archiving old mail - as mail is running very slow
Can someone please give me some guidance as to how to archive my older emails in Mail? I have to keep a copy of everything but some of my inbox's have 20,000+ emails in them and this is making Mail run very slow. I would love to be able to select for example a date criteria and export or archive everything prior to that date. Any ideas? Also, am i right in assuming this will make Mail run faster for me? The slowness occurs usually when switching between mail boxes within the application. Thanks in advance, John
Hi David,
Thanks for your reply. I downloaded VacuumMail and ran it successfully, it seemed to have worked yesterday but again today opening my inbox is very slow loading again.
I have now created a new white folder called Archive and moved 15,000 of my incoming messages into a sub folder within there and have done the same with 10,000 of my sent messages into a 'sent' sub folder of the white folder. This leaves me with around 8,000 in my inbox and 5,000 in my sent folder. Is this the reason that my mail is still opening these folders very slowly, because of the large volume of mail? I guess i must see the little clock icon to the right of the inbox for about 15-25 seconds each time before the mail is displayed in my inbox folder...
Are there any other diagnostics i should run?
Finally, thanks to everyone who has posted in this forum. I have been trying to hit the 'helpful' button for each of you but there seems to be a bug with this as i get the following message each time:
Error
+An error in the system has occurred. Please contact the system administrator if the problem persists.+
+Useful links :+
+* Forum Home -- browse the forums here.+
+* Search Forums -- visit the search page to query all forum content.+
I will keep trying though, and if in the meantime anyone has any other ideas as to how to help please let me know.
Thanks in advance
J. -
I can only access attachments, with my iCloud email, if I am on my pc. I would like to be able to access attachments from my iPad.
The following answers the question you ask in the title of your post...
Because the mail app cannot go into other apps' data, like the photo app. The way to send email with an attachment is to invoke the app that "owns" the file you want to send. If that app has a "share" icon (a box with curvy arrow coming out of it) and if clicking that icon offers "mail" as an option, that is how to send an email with the file attached.
However, the body of your post discusses "access"ing attachments. If you are reading an email and there's an attachment icon at the bottom, press and hold the icon with your finger. A menu pops up with different choices. If you can't veiw it because there's no option to do that, then the file type is one that is not compatible with any of the apps onl your iPad. -
Why can't I access my old mail in osx10.7.5?
I have recently upgraded my operating system to OSX 10.7.5 and now in mac mail I can't see any messages older than two weeks, I only get a loading message as if it is trying to access it from somewhere. Have I lost all my mail data?
Quit Mail. Force quit if necessary.
Back up all data. That means you know you can restore the Mail database, no matter what happens.
Triple-click the text on the line below to select it:
~/Library/Mail/V2/MailData/Envelope Index
Copy the selected text to the Clipboard (command-C). In the Finder, select
Go ▹ Go to Folder
from the menu bar. Paste into the box that opens (command-V), then press return.
A Finder window will open with a file selected. Move the selected file to the Desktop, leaving the window open. Other files in the folder may have names that begin with "Envelope Index". Move those files, if any, to the Trash.
Log out and log back in. Relaunch Mail. It should prompt you to re-import your messages. You may get a warning that the index is corrupt and that Mail has to quit. Click OK.
Test. If Mail now works as expected, you can delete the file you moved to the Desktop. Otherwise, post your results. -
How to get rid of some old mail accnt?
I feel so stupid... I've got a couple of disused mail accounts (imported from a previous Mac), I'm trying to delete them with the "Delete Mailbox..." function, I'm getting the usual warning message ("...action cannot be undone."), I then hit the confirming Delete button.... and nothing happens. Can somebody set me straight on this?
to delete an account go to mail preferences->accounts, select an account and click on "-" at the bottom.
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