How do YOU manage Mac Mail Previous Recipients?

i am running into a bit of a workflow issue as i try and finally conquer my contact/database. (BTW i am on Lion on the Mac Pro and ML on the MBP FWIW.)
i am trying to figure a way to either add NEW EMAIL ADDRESSES to my Mac Contacts/Address Book or to add these to my CARDSCAN database. the CardScan database i am using to organized all my business cards while my MAC CONTACTS/ADDRESS BOOK i use primarily to make phone calls.
Window  > "Previous Recipients" is ostensibly a list of anyone that i have REPLIED TO. however, this database resides solely upon the computer on which you have Mac Mail installed on (i.e. i have hundreds of these on my Mac Pro and for some odd reason i only have one on my MBP). BTW another interesting question is whether there is a set of these on my iPhone or if/where it draws this information from for autocomplete in MAIL on the IPHONE.
anyway, i have a script that will add all my PREVIOUS RECIPIENTS to my MAC ADDRESS BOOK/CONTACTS into a single folder so that i can get the data from the MAC PRO into AB/CONTACTS so that both the iPhone and my Mac Pro can use this information for autocompleting email. however, this seems like a very temporary stopgap measure.
is the correct way to manage this to go one by one through each Previous Recipient, Add the one's that i want to AB/Contacts through the add functionality - at which point i can /see/ that this contact has been added to AB? if so, is there a way to do this so that my hundreds of EMAIL ADDRESSES don't totally pollute my CONTACTS on my iphone where i make phone calls? i mean, i want this data accessible to MAIL AUTOCOMPLETE but i don't really want to have to wade through all of these to get to a phone number.
also, while the script that i have will send them all to a folder this does not mark them as added to AB and it is confusing to me as to how i manage this when NEW previous recipients are in the list.
and do you have a problem with a PREVIOUS RECIPIENT email address overwriting a contact with the same name that is a PHONE NUMBER in AB/Contacts?
TIA for any help or links to good urls on this etc.

Open System Preferences > Sound > Sound Effects
Select:  Play user interface sound effects
In Mail. From the Mail menu bar click Mail > Preferences then select the General tab.
Select:  Play sounds for other mail actions
And make a sound selection from the New Messages Sound pop up menu.

Similar Messages

  • How do you manage juck mail

    How do you manage junk mail on Iphone 4s when syncing with MS Outlook

    There is no setting on the iPhone. That is what I told you in the first post. Your email client on the computer probably has a junk filter built in or something you can set. The only way to filter email on the iPhone is at the server.

  • How do I get to the screen in Mail that allows you to delete multiple "Previous Recipients"  from the list? I have seen it but cannot find it again. Help.

    How do I get to the screen in Mail that allows you to delete multiple "Previous Recipients"  from the list? I have seen this screen but cannot find it again. It shows all of the "Previous Recipients" in a long list. You can edit the list by selecting multiple names or all names with the command key and delete. Help.

    Launch the Mail app on your Mac and go to Window>Previous Recipients.

  • Managing Mail PREVIOUS RECIPIENTS?

    i have a MBP (ML) a Mac Pro (Lion) and an iPhone.
    i want to get my Mail > Window > PREVIOUS RECIPIENTS into Mac Contacts ("Address Book" in Lion) so that i can send emails from all these devices to people that are already in this database which appears to be isolated on each computer and which does not appear to exist on an iPhone when you reply to an email from there (curious if that is correct).
    anyway, i am trying to add these Previous Recipients and i am about 2/3 the way through on the MBP and it appears to me that the only way to do this is to ADD all the contacts you want to the CONTACTS application and to then SORT them in the Contacts Application. for instance, if i have my brother's mailing address in Contacts and i add the EMAIL address for him i then have two Contacts for my brother and i have to manually go in and copy the email address, paste it into the original contact for him and then delete the "added" contact. i could do this by printing out all my Previous Recipients but at least THIS WAY WHEN I SEE HIS NAME IN THE PREVIOUS RECIPIENTS AT LEAST I KNOW HE HAS BEEN ADDED.
    Also, from what i can tell there is no way to ADD the Previous Recipient to a GROUP so you have to create a Smart Group in Mountain Lion Contacts Application that shows all "Contacts not in Group" so that you can then assign each of the Contacts you added to a Group (a Smart Group for this does not work in Lion).
    ANYWAY - assuming i do this - i believe that i am seeing that the PREVIOUS RECIPIENTS on my MAC PRO don't know that they have been added to the Contacts database is that correct? or is this just an unfortunate consequence of the fact that my Mac Pro cannot upgrade to Mountain Lion? I mean, i have a ton of Previous Recipients in this database (way more than on my MBP) but i would hate to have to add and then sort alll my Previous Recipients again if they have already been added on the MBP. you follow?
    is there something that i am not understanding or is there some method to smash these two databases together or export them or something a little less tedious than this dump and sort method that i describe?
    TIA
    managing Mail PREVIOUS RECIPIENTS?

    hi carolyn. thanks. always good to hear from you.
    i think i was not very clear.
    the problem i am having is that this information is important for me to have on all my devices. right now it only resides on one (mac pro) and in order to get it to the others i apparently need to manually enter the data into Contacts.
    but over the long term there is an issue as to how to maintain this data.
    i can get in here by doing Window > Previous Recipients and i can manually transcribe these entries one by one into Contacts and then i can delete them from within this UI.  but -
    what happens when i continue to use mac mail? ostensibly the entries will get repopulated when i reply to an email (unless i turn it off) and if i turn it off i would have to actually check to see if a new email was coming from a new address that i needed to add to contacts.
    is there a creative way to checkmark that the previous recipient has been added to contacts so that i won't have new email addresses from this same entry added when i reply but when i go to add NEW email recipients to Contacts so that i can maintain my contact database i can only add the NEW email addresses that have not been ported to Contacts....?
    you know what i mean?

  • Hi there, how do you downgrade to a previous iTunes version on a Mac?

    Hi there, how do you downgrade to a previous iTunes version on a Mac?

    What exactly do we repair permissions of inn disk utility?
    OK. The easy explanation:
    Mac OS X is a UNIX based operating system and like all other UNIX operating systems, its usage is controlled by permissions. Which user has some, all or no permission to read, write to and otherwise modify files and folders. Applications also have or do not have certain permissions.
    In Mac OS X "Library" folder is a sub folder called "Receipts". When software is installed using Apple's Installer application it deposits a .pkg file in Receipts, containing information about the software and what it's permissions should be.
    If for some reason those permissions are corrupted or changed to something they should not be, using Disk Utility to repair permissions compares what the current permissions are with the information contained in the .pkg files. Should Disk Utility find differences, it uses the information to correct those permissions.
    Disk Utility does not repair permissions on applications that are installed via another routine, such as a custom installer or drag and drop. Neither does it repair permissions on any files or folders that you create.

  • How do you manage what syncs from your mac to ipad

    how do you manage what syncs from mac to ipad

    If you connect your iPad to your Mac and select it on the left-hand sidebar of your Mac's iTunes (you can enable the sidebar via option-command-S) then you can use the tabs on the right-hand of the iTunes screen to select which of your iTunes library (music, films, apps etc) that you want to have on your iPad
    Syncing media : iTunes: Syncing media content to iPod
    Syncing apps : iTunes 11 for Mac: Sync and organize iOS apps
    Syncing photos : iTunes: Syncing photos

  • I delete mail previous recipients to have them repolulated again by is it mobileme?

    I delete my entire mail previous recipients list to find that they have been repolulated again. What is doing this?  How can I stop it happening?  I want to delete forever some previous recipients.  I have deleted the mail recents folder off a backup I did some time ago. Will that fix the problem?

    Launch the Mail app on your Mac and go to Window>Previous Recipients.

  • How do YOU manage multiple displays in Mountain Lion?

    I'm finding that Mountain Lion's changed display management awfully hard to rationalize. I recently purchased a Macbook Air. I love it, but as a developer I did need more screen real estate. A few days ago I plugged an external 22" monitor in and was horrified to discover that a) full-screen mode renders one display worthless b) flipping between spaces flips BOTH screens.
    This is entirely incomprehensible to me, but I'll leave the question of the wisdom of the decision for others to debate.
    What I want to do is simple. Either:
    a) be able to flip between spaces on either display INDEPENDENT of the other
    and/or
    b) Flip between spaces on one display while leaving the other untouched. For example, using one as a reference screen while flipping between the browser and my code editor.
    So, fellow developers and power users, how do YOU manage this scenario? Is there some 3rd-party utility that allows me to easily restore the functionality I had in previous versions of OSX?

    Why not start here.

  • How do you manage multiple emails in ios8?

    How do you manage multiple emails from one sender in ios8? In iOS 7 you used to be able to search the sender and then edit, select and move.. I can't seem to find this feature anymore.

    After you have done the search, you can swipe downward slightly on the keyboard and it will disappear and you will see "EDIT" in the bottom right corner. You can tap on that, select whatever emails you want and then you are given the choice to "Mark, Move, Trash, Cancel". It will even verify the number of mails you have selected.

  • How can I get Mac mail to open winmail.dat attachments on lion 10.7.3

    How can I get Mac mail to open letter attachments winmail.dat??   (Lion 10.7.3) Any help appreciated...

    Sorry peterskine,
    it's true in part. There's more then one article on the subject "Recipients receive a winmail.dat attachment":
    http://office.microsoft.com/en-gb/outlook-help/recipients-receive-a-winmail-dat- attachment-HA010153018.aspx?CTT=1
    The odd thing is that my colleague and me use the same release mountain lion and we received the same email from someone on Outlook2007. He received the mail with the attachment, whilst I saw a "Winmail.dat". It already happened to me on snow-leopard, some month ago. Up til today I don't know what the difference between our machines is.
    But it is interesting: the same OS, the same mail-clients (Apple Mail) and still different results.
    Note: on my machine it used to work properly. It just suddenly happened that I started to receive winmail.dat files in stead of proper attachments.
    When I have more time on hand, I cant try to find out why this happens.

  • How do you import outlook mail folders

    How do you import outlook mail folders to the mac air?

    If you're running Outlook on Windows, you can do it with O2M at littlemachines.com.

  • How can I stop Mac Mail from underlining hyperlinks and changing them to blue?

    How can I stop Mac Mail from underlining hyperlinks and changing them to blue?

    It doesn't look like you can. But that's how you tell they are a hyperlink. Is this a problem?

  • How do I format Mac mail for gmail

    How do I format Mac mail for gmail?

    You really have no way of controlling how the email will look on someone else's computer. I find, with email, the simpler the better. Block paragraphs (no indent on the first line) and an extra line between paragraphs.
    If you want formatting control, I'd recommend using a word processor, printing to PDF and sending that.
    Best of luck.

  • How do I check Mac-mail (home) from work (Mac)?

    How do I check Mac-mail (home) from work (Mac)?
    W.W.

    I know one service as long as you remember your server info and password:
    http://www.mail2web.com/

  • HT1338 When all your apps are ⊥o ⊥he la⊥es⊥ versions, how do you manage if ⊥here is an upda⊥e if your apps are no⊥ recognized in AppS⊥ore because you have changed your iMac compu⊥er?

    When all your apps are ⊥o ⊥he la⊥es⊥ versions, how do you manage if ⊥here is an upda⊥e if your apps are no⊥ recognized in AppS⊥ore because you have changed your iMac compu⊥er and you have made a da⊥a ⊥ransfer of ⊥he whole sys⊥em and apps? When you own only one compu⊥er (excep⊥ an iPhone).

    Make sure you are signed in with your Apple ID. Try reindexing Spotlight.
    Spotlight – Re-index

Maybe you are looking for