How does Down payments against sales orders work?

Hi Gurus,
Can anyone explain me How Down payment against sales orders work? Please give step by step details with configuration.
Regards,
partha
[email protected]

Hi Partha,
This link will take you to the document that will give you an idea about "Down Payments against Sales order"
http://help.sap.com/saphelp_470/helpdata/en/dd/561621545a11d1a7020000e829fd11/frameset.htm
Hope it helps.
Regards
Ayub Khan
Please reward points if helpful

Similar Messages

How to issue payments againsta sales order.

Hai Friends,
I want to show payments done by a particular customer against
a sales order, like when ever a payment is done for a sales order ,an
idoc need to be generated carrying information related to
customer,billing document number and the amount payed .
So I need your help in guiding me through the procedure of issuing
payments and please tell me the tables that will be updated once a
payments is done .so that I can read those tables and convert them in IDocs.
Thanks,
jeevan

Hi,
You can create Down Payment request for Sales Orders through F-37.
You need to create seperate order type for sales orders in Controlling.
Regards
Sarma BH

How to link Down Payment with Sales Order

Hello Experts,
How to link a down payment with sales order.
Regards,
Shazad

Hello Shazad,
You may check these threads first:
Down Payment Invoice/Request
Re: Down Payment Invoices
Thanks,
Gordon

Advance payment against Purchase order/Work Order: F-47

Hi SAP Gurus,
Our Client's requirement is as follows u2013
Advance payment against Purchase order/Work Order:
1. Advance should be PO/WO wise & not item wise.
2. Advance should not exceed total PO/WO value.
3. Advance against PO should include taxes & conditions maintained in PO/WO
When I put the purchase order number along with the item number, it is taking into account the basic price for that specific item. This amount is excluding Tax.
Actually the advance is given against the Purchase Order. So whether it is possible to
1. Remove the mandatory filed of Item number against the PO?
2. Whether the amount of the advance should be inclusive of the Tax?
Regards,
Amit

Amit kulkarni,
For this requirement you have to do validation of the amount field for advance payment againest PO.
i thiought this is only way to get your requirement
May be this information is useful to you
Regards
Surya

Incoming payments against sales order

Hi Experts,
Our client has a new requirement.
They need a new program to process incoming payments against sales order.
They need sales order included in additional selection of F-28 tcode, and clear payments against sales orders.
Could you please guide what all changes required? I have searched on the portal but didn't find any results.
Thanks

Hi Juliya
I would suggest to copy the Sales Order No in one of the reference field (Ref 1, Ref 2 or Ref3) through an exit at the time of Billing (Assumption is that one billing document will always have one sales order only). You can use the exit EXIT_SAPLV60B_008. This will be triggered when the SD Invoice is transferred to Accounting.
Now you can use F-28 or any custom program for clearing based on these fields.
Additionally make sure that the field you are using is not changeble after a posting has been done, You can control this through configuration. Let me know if you need any further inputs.
Thanks & regards
Sanil Bhandari

Down payment and sales order

Would you please explain how the down payment process is related to sales order?
Thanks,
VT

Dear Vitthavat Akara...
Go through this link it will help you
http://help.sap.com/bp_dm603/BBLibrary/HTML/201_EN_US.htm ...
Click on Business Process Documentation , Process Flow
Regards,
Seegal

Down payment against Purchase order

Hi SAP GURU
i have one queries regarding down payment made against asset puchase order
I created one asset code, create the PO with accoun assignment categories A, made a advance payment against reference to this PO no .
when i enter the po number in purchase document field, immediatly asset number coming and showing error message
You cannot use this transaction type to post to this asset
Message no. AA834
Diagnosis
The transaction type entered belongs to transaction type group 15. According to the specifications for this transaction type group, posting with transactions types belonging to this group are only allowed in specific asset classes (for example, asset classes for assets under construction).
The asset to which you are posting belongs to class 9000 (chart of depreciation SHV). You cannot post to this class using the transaction type you have entered.
Procedure
Check the asset number entered. You may want to allow posting with this transaction type group for the asset class of the asset.
Can any body suggest what is the right way for the whole scenarion , or i am making some mistake .
points will be awarded for useful answers
with regards
sai krishna

last week i also faced this problem.
Please refer sap note number 310368 valuated goods receipt paragraph and they have clearly mentioned about making down payments against asset purchase order without getting debited to asset account.
You have to make F5 378 message number to be a warning message instead of error message and you have to suppress asset related settings in OB41 posting keys 29 and 39. Posting key 39 is useful when you have down payment request.
If you have done this, then it will show only warning message during down payment that "purchase order is related to asset" and it will not be debited to asset account. Also after following the above steps, it is not necessary for you to give Acquisition: down payments G/L and Down payment clearing G/L in AO90 transaction code.

Down Payment to Sales orders from Legacy system

Hi
My client has a few downpayments assigned to sales orders in the legacy system. Could someone tell me how to bring these to SAP, and handle them after go live.
Thanks,
Ram

Try to bring this down payments into SAP same way as you would bring a customer balance, except for that use the Special gl indicator to bring over the balance of down payment.
Assign points if helpful

Down payments in sales orders

hi all SAP wizards
i have a reqiurement to have the down payments ,( when i create the sales order ) and in the conditions tab i need to have the condition type AZWR showing the customer down payment requested !
So my question is why should we need a Billing plan to process a Down payment , how can i config this matter
would like all of your useful answers
regards
jagan

Hi,
http://sapsdforum.com/2008/05/24/configure-downpayment/
http://help.sap.com/saphelp_45B/helpdata/en/dd/56163b545a11d1a7020000e829fd11/frameset.htm
http://help.sap.com/saphelp_46c/helpdata/en/59/ac922bcb0411d2acbe0000e8a5bd28/frameset.htm
The following Customizing settings have to be made for down payment processing:
Settings for the billing plan - To activate the billing plan function, maintain the materials, for which you wish to process down payments, with item category group 0005 (milestone billing). This gives the item type TAO via item type determination. The item type TAO calls up the billing plan function.
You need to implement the following activities in the billing plan for down payments:
Maintain deadline category - This determines the billing rule (percentage or value down payment) for the down payment request. The system assigns billing type FAZ (payment request) defined in the standard system with billing category P. (For the billing type FAZ there is the cancellation billing document type FAS in the standard system).
Maintain the deadline proposal - Use the down payments that are due for the proposed deadlines.
Maintaining a Pricing Procedure with the Condition Type AZWR:
In the standard system the condition type AZWR is delivered for the down payment value already provided but which has not yet been calculated. You must include this condition type in the relevant pricing procedure before output tax.
Enter condition 2 (item with pricing) and the calculation formula 48 (down payment clearing value must not be bigger than the item value) for the condition type AZWR.
Before the condition AZWR you can create a subtotal with the base value calculation formula 2 (net value). If the condition AZWR is changed manually, you can get information on the original system proposal from the subtotal.
Maintain the printing indicator - The pricing procedure can not be marked as a transaction-specific pricing procedure (field Spec.proc.) The condition type AZWR has the calculation type B (fixed amount) and the condition category E (down payment request / clearing).
Maintaining the Billing Document - In the standard system there is the billing type FAZ (down payment request) and the billing type FAS for canceling . The down payment is controlled using the billing category P of the billing type. A billing type becomes a down payment request when the billing category P is assigned. You have to maintain blocking reason 02 (complete confirmation missing) for the billing documents and assign it to billing type FAZ.
Copying control - Copying requirement 20 must be entered in copying control at item level for the down payment request. In the standard system the order type TA for copying control is set up according to the billing type FAZ for the item category TAO.
Copying requirement 23 must be entered in copying control at item level for down payment clearing. In the standard system the order type TA for copying control is set up according to the billing type F2 for the item category TAO.
Financial Accounting settings - A prerequisite for down payment processing is that the account is assigned to the underlying sales document. To do this, change the field status settings in Customizing as follows:
Set reconciliation accounts (transaction OBXR) - For the `received down payments' and `down payment requests' from
the G/L accounts you have selected, you should assign the field status definition G031.
Maintain accounting configuration (transaction OBXB) - For the down payments (posting key ANZ in the standard system) and the output tax clearing (posting key MVA in the standard system), you must maintain the posting key.
You must also carry out a G/L account number assignment for the tax account.
Maintain the posting key (transaction OB41) - For posting key 19, set the sales order as an optional field !!!
Maintain the field status definition (transaction OB14) - For field status variant 0001, field status group G031, set the
sales order as an optional field !!!
Assign the company code to the field status variants (transaction OBC5)
Hope you may find it useful.
kapil

Applying payments against Sales Orders

In 2005A SP01, you can't apply an incomming payment to a Sales Order.
In the US version of 2007A, it seems that you can apply a payment to the Sales Order.
I haven't been able to get this to work in the Australian version of 2007A.
Anyone know if it is possible or not?
Thanks in advance,
JP.

I think you are taking about Down Payment Invoice which is a new feature in SBO 2007A and did not exist in 2005A version.
I belive when you say 2007A it should be the same which is used in the America's. If it is so that you should have this. Please check inside Sales A/R and look for Down payment Invoice.
If you open it you can see Copy from Button using which you should be able to copy an SO.
Suda

Advance payment against Sales order

Dear SAP consultants,
A customer pays multiple advances against a sales order.
The advances can be in different modes of payments (credit cards, cash , Check etc).
The requirement is that,
1. These advances should be captured in Sales order, the document should show the flow of advances as well (Sale order document flow).
2. Modes of payment should be captured
3. FI document should be created and cleared
4. Net order value of the sales order should be reduced as and when advance recieved.
5. Pls note that there is no fixed amount that should be paid by the customer (No billing plan)
Thanks again.
Suitable answer willl be rewarded with good points.
Reagrds,
Sandeep Kulkarni.

Sandeep,
In SD, we have the functionality of downpayments.
Here when sales order is created, particular part of the money is paid in advance.
Simultaneously, there will a posting creating manually in FI side for this money in some Special Purpose GL accounts ( indicating this sales order) meant for downpayment purpose and it is not posted as revenue.
Like this there will be various such advance payments.
Once the materials are delivered and invoiced, the advance payments will be converted into Revenue in Finance towards this sales order.
You can ask somebody about this downpayments and make your own customisation to suit to ur reqmt of showing the payments made and the payment mode in saels order itself.
You can check this link to know the process and the configuration better
http://help.sap.com/bp_blv1600/V5600/BL_DE/html/index.htm
Here click teh link "Sales order processing with Customer downpayment" and then read the entire stuff
Hope this helps.
You can reward if this helps

Payment against sales order and subsequent release

Hi Team,
The client wants to save the sales order only after getting the payment.can any body tell me how to configure or to control the scenario.
Example:on receipt of payment either through PDC or cash the client wants to generate the sales order .infact the client expects system acknowledgement by way of linking the sales order at the time of recieving the payment.
Thanks
Kartik

Kartik,
During initial processing of sales order, put a order block say " Payment Expected", and save the order. Upon receiving the payment, release the order. Also, once released, the system will generate the requirements, and the subsequent steps can be processed further.
Let me know for any other solutions. This is from the intial understanding fo the requirement. Please let us know more details of te business process for a correct solution.
Regards,
Sreekanth

Advance Receive from Customer against Sales Order

HI FI Expert
customer pays advance how do we track the payment against sales order.
Sales Order Filed Mandatory done for Posting key 19 in T code FBKP, after this at the time of transaction error message coming
Rules for posting key 19 and acct 2260000 set incorrectly for "ETEN2" field
Message no. F5272
Diagnosis
One of the rules specifies that the field demands a required entry, the other rule says that the field is to be suppressed.
Procedure
Correct one of the two rules for the field selection.
You find the field status group in the G/L account master record:
Execute function
You can find the rules for the field status group in the Financial Accounting Implementation Guide in the activity Maintain field status variants.
You can find the posting key in the Financial Accounting Implementation Guide in the activity
Define posting key.
Please help
Thanks
Kamlesh

Hi
Error message is self explanatory. Did you check the field status definition of the GL Code 2260000

How can we reject a Sales order after first Down payment invoice for Italy?

Hello,
As a legal requirement in Italy the Down paymenty have to be transformed into real invoices, another legal requirement is that an invoice cannot be cancelled it has to reversed by a credit memo.
I would like to know in this context how we can reject a sales order line once a Down payment invoice has been emitted.
When I do enter a reason for rejection in the sales order line I receive the message : V1036: Subsequent documenst exist for item XXX and then V2432 Cancellation not possible. Down payment request already created.
I can create a down payment credit memo in order to cancel the down payment invoice but how can I get rid of my SD requirement in MD04 if I cannot reject the sales order line?

Hello,
have you tried using a recjection code which is not relevant for billing?
Regards,
Uli

Down payment against the Internal Order - for Capital Expenditure

Dear friends
I am getting an error while making down payment against the purchase order.
The order of my entries or steps are as follows:
Created one internal order for Capital WIP with budget and availability control activation.
Created one purchase order against a vendor with reference to the above Internal Order.
When I am making the down payment to the vendor through tcode:F-48, the system throwing an error
"Define Cost Elements for Down Payments".
Can any one please explain why this error is coming. When I checked in Internal orders, there is a TCode: OKEP for Define Default Cost Elements for Down Payments.
System is asking for cost element, but where as what ever the down payment we are making is nothing but advance which is current asset. Why system is asking for cost element?
Can any one give me the guidance how to handle the issue.
Thanks in Advance
Kiran Kumar A

The reason is when you want the down payment for AUC to be capitalised, then you would need to create cost element for Downpayments.
Normally as per design of SAP, down payment being a Balance Sheet Account (Current Asset as you rightly mentioned) doesnot need / accept an Cost object, as a special case since down payments for AUC needs to be capitalised and hence need to be carried to Controlling (Internal Order) by creating Cost Element for Downpayments.
Go ahead and create the cost element. That would resolve your issue.

How does Down payments against sales orders work?

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