How the PO is tied to down payment to vendor ?

Hi SAP gurus,
please let me know how the PO is tied with down payment to the vendor in detail.
your prompt response will be appreciated and Thanks in advance.
Thanks,
Babu
9930154536

Hi,
The advance payments or down payments pay to Vendor WRT PO can be done with t.codes in F-47 and F-48.
Follow the following steps advance payments or down payments:
1.Check the Vendor reconciliation A/C,
2.Go to FS00, and check Filed Status Group,
3.Go to OBC4, check the Filed Status Group, what u have mentioned for the Vendor reconciliation account.
4. Go To material management segment and put optional entry for the field of Purchase Order and save.
5.Now come to F-48, enter the date, vendor, assign the sp.G/L transaction(A),bank sub account, amount,
then enter, it will take to next screen
Here you enter amount & your purchase order number with reference to your are going to make the payment. Now simulate and save.
6. After the GR & IR is done, Perform F-54 for Down Payment Clearing
Regards,
Biju K

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Asset is getting capitalized at the time down payment to vendor for AssetPO

Dear All,
I am working on one scenario in which asset is getting capitalized at the time of down payment to vendor.
I have created on Asset PO and i am doing downpayment to vendor against this Asset PO using F-48. Now it works fine and also this downpayment appear in that Asset PO also but i have only one problem when i have done with this downpayment, Asset is capitalized on down payment amount actually it should capitalized only when the actual goods received i.e at the time MIGO.
Kindly let me know how to solve this issue. I dont want asset capitalized at the time of down payment.
Thanks in advance.
Marmik Shah

This topic is already old but we had the same requirement. The asset should not be posted to during the down payment with F-48 but only during the good receipt.
OSS note 310368 provides the solution for this. In short:
- implement the corrections if needed
- suppress the fields asset number/subnumber in the field group of the account allocated to the special G\L indicator "A - Down payment on current assets" (transaction OBC4)
- change error message F5 378 to warning (transaction OBA5)
After this, the down payment is only posting to the vendor and e.g. a bank account and the asset is only posted to during the goods receipt. Any additional AA customizing regarding account assignment for down payments is in this case also not needed.

How to deal with Invoice after Down Payment

HI ,
I am testing Down payment for vendor and We have activated withholding tax in our company code . I was just wonder how system will behave if we have suppose 50 % of down payment   .
Complete process is as below
Create a request in F-47 for 50 % of Invoice before Invoice comes
then Run f110 and paid to vendor
Now after this Invoice will come and get posted .
Now I have some concerns
1) I have set up Tax codes on payment and enter in f-47 can see tax amount is deducted there .
2 ) How invoice will be processed whether we will deduct whole Wh.Tax or need to set up .
3 how we will deal with rest 50% of payment
Many Thanks

Hi Preeti,
The process is as follows:-
1. 50% Down Payment on Invoice - F-47/F-48/F110
     Vendor (with SPL GL A) - Dr.   50
          To bank A/C                       45
          To TDS A/c                          5
2. Invoice booking of Vendor         - FB60
     Expenses A/C......Dr.           100
          To Vendor                         90
          To TDS                              10
3. Down Payment Clearing - F-54
         Vendor A/C..... Dr                           45
          TDS A/c .... Dr                                 5
                To Vendor With Special GL A    50
TDS also gets adjusted here ( The setting required in SPRO is that you need to tick the " Cent Invoice prop" in withholding tax type for Payment posting)
4. Vendor Payment
      Vendor Dr. 45
        To Bank      45
Regards
Kavita

How can I make invoice when down payment is bigger than item value ?

Dear all,
please, I need make invoice with bigger down payment than the item value.
How can I make invoice when down payment clearing value is bigger than the item value ?
When I do Release To Accounting, I have got a massage:
"Total of down payment to be billed too high. See billing document item XXXXX"
Please, how can I solve this problem?
Thank you
Peter

Hello,
I would like to underline that this is not a problem, but a standard, and in my opinion rightful behaviour of SAP: in a dowpayment process, when you create the invoice document, you should deduct only an amount less or equal to the invoice amount. And in the following invoices you will deduct the remaining downpayment amounts still open.
Also under al legal and fiscal point of view, I guess how would you print the invoice? With a minus value?
Best regards,
Andrea

Down payment for vendor with Project cash management

Dear all experts,
could you help me on the following issue?
i am working on a capital project, and all the POs are paid with down payment and partial payments.
we will activate FM to use project cash management.
i guess it may help.
but i never do the down payment and partial payments in PS before. i have no idea about it.
can someone tell me the steps in details such as process or T-code for transaction or report.
thanks a lot.
Judy

Thank you very much for your reply.
i think it is necessary to do the invoicing plan.
in the project, i assgin the material to the internal activity, run MRP and the PR generates.
but i can not do the invoice plan for the material. the procurement type for this material is F.
the message is as follows,
Invoicing plan only for externally procured components
Message no. CN251
Diagnosis
You can only maintain an invoicing plan for general cost activities, external activities and externally procurred components.
i checked the SAP notes, but it is not right for ECC 6.0.
and then, i assign the materials to the external activity, and do the invoice plan for the material, but the same message appears again.
but i can do the invoice plan for the external activity.
if i can not do the invoice plan for the assigned material, how can i do the down payment?
please give me some suggestions.
thanks a lot.
Judy

Clear Down payment against Vendor Invoice through Automatic Payment Program

Hi
We have to adjust vendor invoice against down payment (Advance) made through automatic payment program (F110)
Please guide us is there any configuration require to consider Down payment transactions during F110 to clear against Vendor Invoice
Ex :1. Advance payment made through special GL indicator 50K.
2. Invoice document 75K posted in vendor.
3. Now we have to clear down payment made (50K) against 75K through F110.
Regards
Sreenivasulu

Hi srinivasulu,
First u create down payment request through F-47 and define the spl gl indicator for down payment and assign the gl account for down payment gl code..
Regards,
Nivas

Down payment to vendors

Down payment to Vendors made and it is adjusted proportionetly with recipt of material. what is it mean?
proportionetly means raising more than one invoice? or not.
before giving the advance to vendors, did we have create the purchse order or not necessary?
thanking you
Ramkrishna S D

You need not require to create PO before advance. But if you want to book expense / goods reciept for which PO is required, then you need to create PO. Because MIGO / ML81N asks for PO reference.
As regards propotionate adjustment, it means:
You clear your advance with your vendor bill. is done using TCode: F-44
For Ex:
Advance paid Rs.30000 (TCode: F-48)
Vendor Invoice booked Rs. 50000 (TCOde: FB60)
Knocking (clearing / propotionate adjust): TCode: F-44

Down Payment to vendor- WHT Error

Dear Experts,
While making the down payment to vendor , the withholding tax codes are executing but the withholding tax is not calculating. Suggest me asap.
Thanks in Advance
Radhika

Thanks for your valuable inputs . the problem is solved.
The problem was in the bank gl configuration .
Regards,
Radhika

Down Payments to vendor

Hi All
I am new in SAP turf and have been asked by the PM to configure the downpayment request and payments all pertinent config.
can u assist with samples and or the documentation would be a great help and good points for the right config details
EMENEM

hello sap,
   special g/l ledger is used for necessary reporting or for internal reasons by maintaining a sub ledger, in sap special g/l trancaction are standard system. however, you can change the specifications or define your own special g/l transactions. there are:
down payment&down payment requiest
bank bills
payment requuests
guarantees
reserves for bad dedt
security deposits
there u will face three types of postings:
offsetting entry: down payment, bill of exchange -( customer- venders).
statistical postings: check/bill of exchange &guarantees.
noted items: down payment requiest & bill of exchange requiest.
step to process:
--created special g/l accounts: fs00 (G067)
---define alternative reconciliation FOR DOWN PAYMENT RECEIVED:OBXR
SELECT ACCOUNT TYPE D SPL G/L A
GIVE UR CHART OF ACCOUNT
RECONCILIATION ACCOUNT         SPECIAL GL ACCOUNT
SELECT ACCOUNT TYPE D SPL G/L F
--define alternative reconciliation FOR DOWN PAYMENT MADE :OBYR
SELECT ACCOUNT TYPE K SPL G/L A
GIVE UR CHART OF ACCOUNT
RECONCILIATION ACCOUNT         SPECIAL GL ACCOUNT
SELECT ACCOUNT TYPE K SPL G/L F
--DOWN PAYMENT REQUEST -VENDOR F-47 (SPL G/L A)
DISPLAY VENDOR LINE ITEM (FBL1N)
SELECT NOTE ITEMS & EXECUTE
--POSTING DOWN PAYMENT MADE (F-48)
---VENDOR INVOICE (F-43)
---CLEARING OF DOWN PAYMENT AGAINTS INVOICE OPEN ITEM (F-44)
--DOWN PAYMENT REQUEST -CUSTOMER F-37 (SPL G/L A)
DISPLAY VENDOR LINE ITEM (FBL5N)
SELECT NOTE ITEMS & EXECUTE
--POSTING DOWN PAYMENT RECEIVED (F-29)
---CUSTOMER INVOICE (F-22)
---CLEARING OF DOWN PAYMENT AGAINTS INVOICE OPEN ITEM (F-32)

Down Payment to Vendors - Document parking

Dear All,
Is it possible to park vendor down payment in SAP using F-65?
Our requirement is that an employee has made down payment to vendor from his imprest. Now I want to credit his imprest and debit vendor with Spl. GL indicator. I need this document to be parked.
Please suggest.
regards,
Baljit

Hi Baljit,
Yes, You can park a special GL entry in F-65. Give posting key 29 (For vendor Sp.GL Debit), vendor account and SP.GL indicator in first line item and normal credit in second line item and park it.
Hope this will help you.
Pl. assign points if useful.
Thanks

How to add second A/P Down Payment or A/P Reserve Invocie

Hi
A/P with following terms:
- 30% Down Payment after issuing PO
- 70% Payment before shipping
For the 30% DPM an A/P Down Payment Invoice is posted, and later paid - no issues so far.
Now, before scheduled shipping the rest of 70% is due. The correct thing would be to post a A/P Reserve Invoice.
However, the Total Down Payment selection dialog available in A/P Invoice is missing in the A/P Reserve Invoice.
As a workaround, direct posting of an A/P Invoice is possible, but this already does post all the items to stock which is not correct.
Creating another A/P Down Payment Invoice seems not to be the correct solution either.
How does SAP suggest to handle this?
Thanks and best regards,
Franz

Kerstin,
I'd like to pick this up again and add some questions:
First, what is the purpose of posting the Final Invoice at the end (7.) - except for closing the GRPO?
Second, I have some issues with Freight cost.
If I already know freight cost when I create the PO and add it there, it is not shown in the DPM Request nor in the DPM Invoice. Since I am really paying it in step 5, I need to add it somehow - I did as 'divers-item' what I feel is somehow nor really correct - to the DPM invoice, otherwise I can not post the correct outgoing payment.
Is the final invoice the place to add the freight at its correct position? I'd like these freight cost to add to the item cost as well, as they do with any other usual PO.
Any suggestion on how to handle the freight cost, that usually is not known before the 2nd (70%) payment?
Thanks and best regards,
Franz

Can the cheques automatically assigned to Down payment F-48

Is it possible automatic cheque assignnment of next cheque from the cheque lot.
I know we need to assign the cheque FCH5 in another transaction or we need to pay from F-58 or for manual cheque payment we can use f-53 and FCH5 .
How to assign cheque automatically while doing down payment(other than F110)

Dear BSR,
No the SAP Standard System does not allow You to create a check automatically for a Down Payment posting.
The only think You can do is to create a Down Payment and then create manually by FCH5 a check to link to it.
I hope this can help You.
Mauri

What is the T code for paying down payment for assets

hi,
please let me know if , f-90 has to be used for downpayment with transaction type 180, or there is any other transaction for it

Hello Sai
Define the asset number and sub-number as optional entry in accounts payable Customizing in the field status group for the reconciliation account for vendor down payments (transaction OBC4).
In the field status of the posting key for vendor down payments, you also need to define the asset number and sub-number as optional entry.
Then you can enter the asset under construction when posting with F-48 and accounts for asset down payments will be posted.
Regards
Javier Reviriego

How to Control Down Payments to Vendor

hii..
We want to give down payments to certain vendor So we want to have some control so that the user cannot pay the down payment to all the vendors,can anybody help on this issue.
Regards,
Aakash

Hi,
The down payment process is manual process right.
First please explain me the business process of your client.
For Example.
You can have a separate number range or External number for that certain vendors. It will help your enduser to pay the down payments without any error.
Warm Regards,
Sivakumar Sathiyamoorthy

What is the difference between prepayment invoice & down payment

Can anybody tell me the whole process for creating prepayment invoice with T-Codes & difference between prepayment vendor invoice & down payment.
thanks in advance
shailesh

Hi Surya,
The petroleum industry is usually divided into three major components: Upstream, midstream and downstream, though midstream operations are usually included in the downstream category.
Upstream - Upstearm oil sector is a term commonly used to refer to the searching for and the recovery and production of crude oil and natural gas. The upstream oil sector is also known as the exploration and production (E&P) sector.
The upstream sector includes the searching for potential underground or underwater oil and gas fields, drilling of exploratory wells, and subsequently operating the wells that recover and bring the crude oil and/or raw natural gas to the surface.
MiddleStream - The midstream industry processes, stores, markets and transports commodities such as crude oil, natural gas, natural gas liquids (LNGs, mainly ethane, propane and butane) and sulphur.
DownSTream - The downstream oil sector is a term commonly used to refer to the refining of crude oil, and the selling and distribution of natural gas and products derived from crude oil. Such products include liquified petroleum gas (LPG), gasoline or petrol, jet fuel, diesel oil, other fuel oils, asphalt and petroleum coke.
Regards
Sunil

How the PO is tied to down payment to vendor ?

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