How to archives sales orders after a certain frame-say 1 week
Basically We want the facility where the system automatically archives sls orders after a certain timeframe - ie one week.
Sls order is raised for the customer, if during 7 days it is not processed through the SD cycle the system automatically archives based on the set date range of 7 days.
It wil help us manage outstanding sls orders. Can SAP do this?
Regards
TS
Hi Taufique,
The standard SAP solution allows archiving of documents which have attained a certain status. The status here means that the document should be completed in all respect, that is, no further processing is pending for the document. For this to work you have to define an archiving object for VBAK and VBAP table in BASIS.
Just another suggestion to your issue, if the Memory capacity for transactional data at your firm is not a issue, then you can run a batch job every weekend, which basically puts a "Reason for Rejection" in all the Sales orders selected. This will be much easier and also resolve you problem..
Regards,
Shashi
Similar Messages
-
Hi
there is an issue in my proj that i have to delete sales order and reuse number again
since deleting is not possible for sales order i need to archive it
please suggest me any good links for this process
Thanks and Regards
Sunil Iyerhi,
there are 4 steps for archiving the sales orders:
please use t.code SARA and enter the archiving object - SD_VBAK.
1.preprocedure - optional
2. write - in that please enter document type and range of sales orders.
3. deletion - delete it.
4. read - if you want to check the sales orders archived then go to read.
A folder is created on the name.
take the help of an ABAPER or BASIS to reactivate the sales order number and reuse it
hope this clears your issue.
balajia -
How to change the pricing rate of Sales Order after delivery is created?
Is it possible to update(change) the pricing rate which belong to a specific condition type, of the "Sales Orders" after corresponding delivery is created ?
number of the Sales Order to be changed is huge. How can I handle this situation ?
immediate replies would be rewardedRepricing is only possible if your pricing record has a valid from date that is equal to or before the pricing date on the order. Otherwise, your pricing rate change will be applicable only from the begin date of that record.
Assuming that it is allowed by config, you can go to VA02, go to conditions, and then there is small button at the bottom, that says 'Update'. By pressing that, your system will automatically reprice the sales order, provided, as I said, all pre-conditions are met. Once you know that you can do this, then you can adopt any of the technical solutions that Rich had suggested above to do the mass changes. -
How to retrieve the ARCHIVED Sales order data
Hi All,
When issuing the output for the delivery, it is giving an error saying 'Sales Order XXXX does not exist' due to which the prices in the output were displayed as '0'. Reason for this can be that 'the order might have been archived'.
My requirement is,
1. If Sales Order doesnu2019t exist in data base then need to check if Sales order exists in archive data base.
2. If yes, take needed data from archive data base tables to calculate price. The logic of price calculation should be the same as for not archived Sales Orders.
Can anyone help me on this..?
Please tell me how to check whether the Sales order exists in the Archived database. Please share the table names(sample logic if possible) sothat I can use them in the report logic.
Please tell me how to pull the data from the archive database tables to calculate the price.
Thank you in advance.
Thanks & Regards,
Paddu.
Edited by: Paddu K on Feb 23, 2009 3:42 PM*& Form get_archive_data
* Fetch Archive Data
FORM get_archive_data .
CLEAR: g_read_handle, g_commit_cnt,
g_read_cnt, g_reload_cnt,it_rel_tab,it_bseg_a,it_bkpf_a,
it_bset_a, gt_result.
REFRESH: it_rel_tab[],it_bseg_a[],it_bkpf_a[],
it_bset_a[], gt_result[].
*Populating selection screen fields to field-symbols
PERFORM build_fs_select_options.
*Call FM as_api_read FI Data
CALL FUNCTION 'AS_API_READ'
EXPORTING
i_fieldcat = 'SAP_FI_DOC_002'
i_selections = ft_selections[]
* I_OBLIGATORY_FIELDS =
* I_MAXROWS =
IMPORTING
e_result = gt_result[]
EXCEPTIONS
parameters_invalid = 1
no_infostruc_found = 2
field_missing_in_fieldcat = 3
OTHERS = 4
IF sy-subrc <> 0.
* MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
* WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
IF NOT gt_result[] IS INITIAL.
*Sorting by KEY and Offset
SORT gt_result BY archivekey archiveofs.
*To delete duplicates
DELETE ADJACENT DUPLICATES FROM gt_result COMPARING archivekey
archiveofs.
*looping the internal table
LOOP AT gt_result.
*Get read handle for object
CALL FUNCTION 'ARCHIVE_READ_OBJECT'
EXPORTING
object = 'FI_DOCUMNT'
archivkey = gt_result-archivekey
offset = gt_result-archiveofs
IMPORTING
archive_handle = g_read_handle
EXCEPTIONS
OTHERS = 1.
IF NOT sy-subrc IS INITIAL.
MESSAGE ID sy-msgid TYPE 'I' NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
EXIT.
ENDIF.
IF sy-subrc = 0.
*Get Acoounting Document details
PERFORM object_read_opened
TABLES it_rel_tab
it_bseg_a
it_bkpf_a
* it_bset_a
* it_bsik_a
* it_bsak_a
it_bsid_a
it_bsad_a
* it_bsec_a
USING g_read_handle
l_archobj
g_commit_cnt
g_read_cnt
g_reload_cnt
ENDIF.
*close the file.
CALL FUNCTION 'ARCHIVE_CLOSE_FILE'
EXPORTING
archive_handle = g_read_handle
EXCEPTIONS
internal_error = 1
wrong_access_to_archive = 2
OTHERS = 3.
IF sy-subrc <> 0.
MESSAGE i004." 'Unable to close archive session'.
EXIT.
ENDIF.
ENDLOOP.
ELSE.
MESSAGE i000 WITH 'No data found for Archived data'(095).
EXIT.
ENDIF.
*Start of Changes by GTHATIKONDA on 10/17/2008 #ECDK902204
IF NOT it_bkpf_a[] IS INITIAL.
SORT it_bkpf_a BY belnr.
DELETE ADJACENT DUPLICATES FROM it_bkpf_a COMPARING belnr.
DELETE it_bkpf_a WHERE budat GT p_budat. "#ECDK902206
ENDIF.
*Start of Changes by GTHATIKONDA on 10/17/2008 #ECDK902206
IF it_bkpf_a[] IS INITIAL.
MESSAGE i000 WITH 'No data found for Archived data'(095).
ENDIF.
*End of Changes by GTHATIKONDA on 10/17/2008 #ECDK902206
IF NOT it_bseg_a[] IS INITIAL.
SORT it_bseg_a BY belnr gjahr buzei.
DELETE ADJACENT DUPLICATES FROM it_bseg_a COMPARING
belnr gjahr buzei.
ENDIF.
*End of Changes by GTHATIKONDA on 10/17/2008 #ECDK902204
ENDFORM. " get_archive_data
*& Form build_fs_select_options
FORM build_fs_select_options .
REFRESH: ft_selections.
*Comapny code
APPEND INITIAL LINE TO ft_selections ASSIGNING <fw_selections>.
<fw_selections>-fieldname = 'BUKRS'.
APPEND INITIAL LINE TO <fw_selections>-selopt_t ASSIGNING <lw_selopt>.
MOVE p_bukrs TO <lw_selopt>-low.
MOVE 'I' TO <lw_selopt>-sign.
MOVE 'EQ' TO <lw_selopt>-option.
*Customer
APPEND INITIAL LINE TO ft_selections ASSIGNING <fw_selections>.
<fw_selections>-fieldname = 'KUNNR'.
LOOP AT s_kunnr.
APPEND INITIAL LINE TO <fw_selections>-selopt_t
ASSIGNING <lw_selopt>.
MOVE-CORRESPONDING s_kunnr TO <lw_selopt>.
ENDLOOP.
*Start of changes by GTHATIKONDA on 16/10/2008 #ECDK902192
**Customer Group
* append initial line to ft_selections assigning <fw_selections>.
* <fw_selections>-fieldname = 'KTOKD'.
* loop at s_ktokd.
* append initial line to <fw_selections>-selopt_t
* assigning <lw_selopt>.
* move-corresponding s_ktokd to <lw_selopt>.
* endloop.
*End of changes by GTHATIKONDA on 16/10/2008 #ECDK902192
*Profit Center
APPEND INITIAL LINE TO ft_selections ASSIGNING <fw_selections>.
<fw_selections>-fieldname = 'PRCTR'.
LOOP AT s_prctr.
APPEND INITIAL LINE TO <fw_selections>-selopt_t
ASSIGNING <lw_selopt>.
MOVE-CORRESPONDING s_prctr TO <lw_selopt>.
ENDLOOP.
*Commented #ECDK902210
**Key Date
* append initial line to ft_selections assigning <fw_selections>.
* <fw_selections>-fieldname = 'BUDAT'.
* append initial line to <fw_selections>-selopt_t assigning <lw_selopt>
* move p_budat to <lw_selopt>-low.
* move 'I' to <lw_selopt>-sign.
* move 'EQ' to <lw_selopt>-option.
*Aging Period1
APPEND INITIAL LINE TO ft_selections ASSIGNING <fw_selections>.
<fw_selections>-fieldname = 'ANZTA'.
APPEND INITIAL LINE TO <fw_selections>-selopt_t ASSIGNING <lw_selopt>.
MOVE p_ag1 TO <lw_selopt>-low.
MOVE 'I' TO <lw_selopt>-sign.
MOVE 'EQ' TO <lw_selopt>-option.
*Aging Period2
*Start of changes by GTHATIKONDA on 16/10/2008 #ECDK902192
* append initial line to ft_selections assigning <fw_selections>.
* <fw_selections>-fieldname = 'ANZTA'.
*End of changes by GTHATIKONDA on 16/10/2008 #ECDK902192
APPEND INITIAL LINE TO <fw_selections>-selopt_t ASSIGNING <lw_selopt>.
MOVE p_ag2 TO <lw_selopt>-low.
MOVE 'I' TO <lw_selopt>-sign.
MOVE 'EQ' TO <lw_selopt>-option.
*Aging Period3
*Start of changes by GTHATIKONDA on 16/10/2008 #ECDK902192
* append initial line to ft_selections assigning <fw_selections>.
* <fw_selections>-fieldname = 'ANZTA'.
*End of changes by GTHATIKONDA on 16/10/2008 #ECDK902192
APPEND INITIAL LINE TO <fw_selections>-selopt_t ASSIGNING <lw_selopt>.
MOVE p_ag3 TO <lw_selopt>-low.
MOVE 'I' TO <lw_selopt>-sign.
MOVE 'EQ' TO <lw_selopt>-option.
*Aging Period4
*Start of changes by GTHATIKONDA on 16/10/2008 #ECDK902192
* append initial line to ft_selections assigning <fw_selections>.
* <fw_selections>-fieldname = 'ANZTA'.
*End of changes by GTHATIKONDA on 16/10/2008 #ECDK902192
APPEND INITIAL LINE TO <fw_selections>-selopt_t ASSIGNING <lw_selopt>.
MOVE p_ag4 TO <lw_selopt>-low.
MOVE 'I' TO <lw_selopt>-sign.
MOVE 'EQ' TO <lw_selopt>-option.
*Aging Period5
*Start of changes by GTHATIKONDA on 16/10/2008 #ECDK902192
* append initial line to ft_selections assigning <fw_selections>.
* <fw_selections>-fieldname = 'ANZTA'.
*End of changes by GTHATIKONDA on 16/10/2008 #ECDK902192
APPEND INITIAL LINE TO <fw_selections>-selopt_t ASSIGNING <lw_selopt>.
MOVE p_ag5 TO <lw_selopt>-low.
MOVE 'I' TO <lw_selopt>-sign.
MOVE 'EQ' TO <lw_selopt>-option.
ENDFORM. " build_fs_select_options
*& Form object_read_opened
* To Fetch Arichive Data
FORM object_read_opened TABLES it_rel_tab
it_bseg_a
it_bkpf_a
* it_bset_a
* it_bsik_a
* it_bsak_a
it_bsid_a
it_bsad_a
* it_bsec_a
USING value(g_read_handle) LIKE sy-tabix
value(l_archobj) LIKE arch_def-object
value(g_commit_cnt) LIKE arch_usr-arch_comit
g_read_cnt TYPE i
g_reload_cnt TYPE i.
DATA: BEGIN OF table_wa ,
table LIKE arch_stat-tabname,
END OF table_wa.
DATA: lit_data(2048) TYPE c OCCURS 1 WITH HEADER LINE.
DATA: l_structure LIKE arch_stat-tabname,
l_lin TYPE i.
CLEAR: it_table_org1,lit_struc,it_table_org2,table_wa,it_rel_tab.
REFRESH: it_table_org1[],lit_struc[],it_table_org2[],it_rel_tab[].
CLEAR: g_duprec,g_read_cnt,g_reload_cnt,g_object_cnt.
*Read data from the infostructure
DO.
ADD 1 TO g_object_cnt.
CLEAR l_structure.
CALL FUNCTION 'ARCHIVE_GET_NEXT_RECORD'
EXPORTING
archive_handle = g_read_handle
IMPORTING
record = lit_data
* RECORD_CURSOR =
* RECORD_FLAGS =
record_structure = l_structure
* RECORD_LENGTH =
* RECORD_REF =
EXCEPTIONS
end_of_object = 1
internal_error = 2
wrong_access_to_archive = 3
OTHERS = 4
IF sy-subrc <> 0.
* MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
* WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
EXIT.
ENDIF.
IF NOT l_structure IS INITIAL.
table_wa-table = l_structure.
APPEND table_wa TO it_rel_tab.
ENDIF.
APPEND lit_data.
CLEAR l_lin.
FIELD-SYMBOLS: <fs_struc> TYPE c.
CASE l_structure.
*BKPF data
WHEN 'BKPF'.
ASSIGN it_bkpf_a TO <fs_struc> CASTING.
<fs_struc> = lit_data.
APPEND it_bkpf_a.
*BSID data
WHEN 'BSID'.
ASSIGN it_bsid_a TO <fs_struc> CASTING.
<fs_struc> = lit_data.
APPEND it_bsid_a.
*BSAD data
WHEN 'BSAD'.
ASSIGN it_bsad_a TO <fs_struc> CASTING.
<fs_struc> = lit_data.
APPEND it_bsad_a.
*BSEG data
WHEN 'BSEG'.
ASSIGN it_bseg_a TO <fs_struc> CASTING.
<fs_struc> = lit_data.
APPEND it_bseg_a.
ENDCASE.
REFRESH lit_data.
CLEAR g_object_cnt.
ENDDO.
ENDFORM. " object_read_opened
*& Form get_bsid_bsad_archive_data
*If Exclude Spl. GL Trnasaction is initial get BSID BSAD Archive data *
FORM get_bsid_bsad_archive_data .
*Work Area
DATA: wa_bsid TYPE type_bsid.
*Reading BSAD Archive internal table
* loop at it_bsad_a where bukrs eq p_bukrs
*Start of changes by GTHATIKONDA on 10/14/2008 #ECDK902180
*Commented by GTHATIKONDA on 10/17/2008 #ECDK902204
LOOP AT it_bkpf_a WHERE bukrs = p_bukrs AND
budat LE p_budat. "#ECDK902206
*End of changes by GTHATIKONDA on 10/14/2008 #ECDK902180
LOOP AT it_bseg_a WHERE bukrs EQ p_bukrs AND
belnr EQ it_bkpf_a-belnr AND
gjahr EQ it_bkpf_a-gjahr AND
augdt GT p_budat AND
* koart eq 'D' and
kunnr IN s_kunnr AND
prctr IN s_prctr.
*Changes by GTHATIKONDA on 10/17/2008 #ECDK902204
* loop at it_bkpf_a where budat le p_budat."#ECDK902206
*Move corresponding fiels
MOVE-CORRESPONDING it_bseg_a TO wa_bsid.
wa_bsid-blart = it_bkpf_a-blart.
wa_bsid-budat = it_bkpf_a-budat.
wa_bsid-bldat = it_bkpf_a-bldat.
APPEND wa_bsid TO i_bsad.
CLEAR wa_bsid.
ENDLOOP.
ENDLOOP.
IF NOT i_bsad[] IS INITIAL.
APPEND LINES OF i_bsad TO i_bsid.
ENDIF.
*Start of Changes by GTHATIKONDA on 10/17/2008 #ECDK902206
IF NOT i_bsid[] IS INITIAL.
SORT i_bsid BY belnr.
*Commenting this logic by GTATIKONDA on 10/31/2008 #ECDK902245
* delete adjacent duplicates from i_bsid comparing belnr.
ENDIF.
*End of Changes by GTHATIKONDA on 10/17/2008 #ECDK902206
ENDFORM. " get_bsid_bsad_archive_data
*Reading BSAD Archive internal table
* loop at it_bsad_a where bukrs eq p_bukrs
*Start of changes by GTHATIKONDA on 10/14/2008 #ECDK902180
*Commented by GTHATIKONDA on 10/17/2008 #ECDK902204
LOOP AT it_bkpf_a WHERE bukrs = p_bukrs AND "#ECDK902206
budat LE p_budat.
*End of changes by GTHATIKONDA on 10/14/2008 #ECDK902180
LOOP AT it_bseg_a WHERE bukrs EQ p_bukrs AND
belnr EQ it_bkpf_a-belnr AND
gjahr EQ it_bkpf_a-gjahr AND
kunnr IN s_kunnr AND
umskz EQ space AND
augdt GT p_budat AND
prctr IN s_prctr.
*Changes by GTHATIKONDA on 10/17/2008 #ECDK902204
* loop at it_bkpf_a where budat le p_budat. "#ECDK902206
*Move corresponding fiels
MOVE-CORRESPONDING it_bseg_a TO wa_bsid.
wa_bsid-blart = it_bkpf_a-blart.
wa_bsid-budat = it_bkpf_a-budat.
wa_bsid-bldat = it_bkpf_a-bldat.
APPEND wa_bsid TO i_bsad.
CLEAR wa_bsid.
ENDLOOP.
ENDLOOP.
IF NOT i_bsad[] IS INITIAL.
APPEND LINES OF i_bsad TO i_bsid.
ENDIF. -
How to find linked IDOCs from Archive Sales Orders
Hi Experts,
Just would like to know if there's a way to find IDOCs that is linked to an archive Sales Order. I'm archiving IDOCs base on its Sales Order Document, If the SO doc is already archive then its IDOCs should also be archive.
Best regards,
JPHi Mylen,
Yup... they're linked. Our sales order document are created from an IDOCs. During the archiving of those sales orders, it's related IDOCs are still left in the system and later archived according to their age and not the status. What I want to do is to hold IDocs for as long as the reference sales document (object) is still on the system and archive them if the reference doc has been archived. Thanks for replying.
Best regards,
JP -
How to list Sales Order with credit block
Hi, Gurus,
I really don't know how to list sales orders with credit block?
Is there any way for end user to do it?
If so, is it possible to list SO with credit block for certain period of time such as one month?
Any help would be appreciated.HI
Check T-Code VKM2 (Released documents)
You need to check VKM1 (Blocked Documents)
Sorry before i gave wrong information , myself i corrected VKM2 for released not for blocked list (Due to non Availability of SAP access )
Regards,
Prasanna
Edited by: prasanna_sap on Feb 7, 2012 7:12 AM -
Archive sales order BOM for archived sales order.
hi,
i have a very strange situation.
i have few sales order BOMS to archive, we have VC (variant config) in place.
now while trying to archive the BOMS i get the error message that "the sales order doesn't exists in the database or archived".
i checked in the SD tables, and it seems that sales orders are archived. now how to archive those order BOMS????
kindly give your inputs.
Best regards,
MaulinHi Mr. Maulinmunshi,
As per my understanding, you can't archive the BOMs with making the sales order visible in system.
Try to check the order in T-code SARI.
Talk to your basis team and get back those sales order in the system
Hope this helps.
Regards,
MT -
Can we block the sales order after creating ?
Can we block the sales order after creating ?
If how to do.
Thanks
nareshHi
Naresh
If you want to block the sales order then go to
>Header -- shipping tab
There u will find the column of delivery block there u put any reason. This way u block the sales order.
Another way u can give reason for rejectioon this way also u block the order and as and when u want to desp u can remove the reason/block.
Hope this will help you.
Thx. -
hi,
i have a very strange situation.
i have few sales order BOMS to archive, we have VC (variant config) in place.
now while trying to archive the BOMS i get the error message that "the sales order doesn't exists in the database or achived".
i checked in the SD tables, and it seems that sales orders are archived. now how to archive those order BOMS????
kindly give your inputs.
Best regards,
Maulin
Edited by: maulinmunshi on Feb 9, 2010 9:07 AMhere is the message number and other detail.
SD document *** is not in the database or has been archived
*Message no. V1302*
Diagnosis
You get this message in the following situations:
The SD document you have specified does not exist.
The document might have been archived.
The system did not find a document header (VBAK) for an individual sales requirement record (VBAK).
An inconsistency has occurred in the ERP system. -
Change of Ship to Party on sales order after invoice
Hi all,
I have created a sales order, created a despatch advice and then created an invoice. After that i opened sales order and changed ship to party there. System is allowing me to change ship to party on sales order after invoice. I want that system should not let me change ship to party on sales order after invoice.
How can i do that as this is an audit issue as we have different prices for different ship to parties.
Please respond.
Best Regards,
AI.Hi
You have two options
1. create a transaction variant in T.code SHD0 for VA02 and make the field as display in the variant. But remember that you will not be able to use standard T.code VA02 after this, you need to make and use a "Z" t.code like ZA02
2. Take the help of your ABAPER and ask him to find a screen exit in the sales order PBO module, where he will be able to grey out the ship to party field.
Hope this helps
Chandra Kiran -
Tables for archived sales order data
Hi,
ABAP Gurus would like to know in which tables will I be able to see data of archived sales orders (it is not VBAK)
Any help would be greatly appreciated.
Thanks in advance.
MickHi,
If I am understanding correctly, your system has data archiving implemented.
If that's the case then there is no table which will store archived sales order.
For that you need to go to T.Code SARA.
Choose object name SD_VBAK.
Click on READ.
This will show a screen giving a name of program and option to execute in background or foreground.
This is how you can retrieve the info about archived Sales Order.
Hope this helps
Regards
Nishant
Message was edited by:
Nishant Rustagi -
Retrive the archive sales order
Hi gurus,
Can we retrive the archived sales order?
How?
thanx in advance.
rgds,
AnandHi,
goto SE11 - give the table name CDHDR.
you can find out your deleted sales orde number.
regards,
Sumith -
Archived sales order reactivate
Dear All,
In production system one sales ordre has been archived.
Now the user wants to reactivate the archived sales order in the production system.
can anyone suggest me the process of how to reactivate the sales order which is archived
Thnaks in advance
Best Regards
Amjathpashahi,
please check in CDPOS & CDHDR from these tables we can find out the archived sales order.
i think so you have to know data archiving technique for retrieveing the same from PRD.
please check with ABAPER.
regards,
balajia -
How to compare sale order bom and production order bom.
i would like to provide report with respect to comparation of sale order bom and production order bom, but i am not familiar with SD and PP, can anyone give me some clue? i only know sale order bom is created via 'CS61', afterwards run mrp to get production order, the process appears complicated, i needn't know the process detail, just want to know how to get sale order bom and relative production order bom. please guide me.
Hi,
Check Tcode:CS14 to SD/PP BOM's
Chidambaram -
WMS : How to Process Sales Order Released before Turning on WMS
Hello Gurus,
How to process sales orders released before WMS enable flag is turned on in the new WMS enviournment in Oracle 11.5.10 ?Helios,
Thanks for the document.
I m looking for how to perform Pick confirm transactions for already printed Pick slips before WMS enabled flag is turn on for the org.
One option is to close all the deliveries but if there is no on hand at that point the they will remain option.
Other option is to Back order those deliveries and re release them post wms enable flag is turned on... The only issue i see here is that if there are more new orders for one of the items and the orders are released then which orders will get allocated/reserved if there is limited on hand quantity to statisfy the SO need.
Let me know if you can think off some alternative solution.
Apprecite help !!
Thanks,
Sam
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