How to change account determination in sap asset accounting when there is a

Dear experts,
how to change account determination in sap asset accounting when there is a posting in previous one.
thanks in advance
Deboleena Ganguly

HI:
You can easily change the account determination of asset class . There is an OSS note regarding the correction of issue which you will face while changing account determination for which there are already posted fixed assets
Error message AC476 upon change of account in AO90 can be customized now
via transactions OBMSG...Application Area-AC
Note 202746
Under certain circumstances, it may still be necessary to make a change
to this account.By implementing this note, the above error message is
replaced by a warning message.Following account maintenance, you may
need to carry out manual intracompany transfers in FI in accordance with
Note 69225.
Regards
Edited by: Atif Farooq on Oct 31, 2011 11:44 AM

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This is perhaps the part that causes the most heartache for the FI Configurer.   For some reason, although it is an integration area, the FI team always ends up with responsibility for it. To do a good job you need a reasonable understanding of :
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SD to FI Account Determination (aka revenue account determination). This and MM seem to confuse people the most.
More later - This may take a while to complete........
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Whenever you change the field status settings for an account, ensure that you have verified that any automatic postings will be able to meet the requirements. EG: do not make business area mandatory if your system may make a posting which cannot determine and post the business area.
Consider specifying that accounts that are posted to automatically can only be posted to automatically. This will simplify reconciliation between the source module and the GL account should you need to do this.
SD-FI Account Determination and Postings
This is known in the IMG as "revenue account determination", but it covers a lot more than that (discounts, taxes etc). This is what determines how the financial impact of your SD Billing document is posted into the FI General Ledger.
The integration is controlled both in SD and in FI.
In SD there is a awesome area of configuration called the pricing procedures.   The pricing procedure determines the final price quoted to the customer for a particular product. This could be a complicated calculation taking into account the base price, any special prices or discounts that may apply to that scenario, taxes, freight charges etc. These prices or charges are called 'condition types'. This condition technique is used in a number of areas of SAP.
For now all we need to know is that each condition type is assigned to an account key (or in the case of rebates two account keys). You can assign multiple condition types to the same account key. There are a number of account keys that are pre-defined in the system. For example:
ERF freight revenues
ERL revenues
ERS sales deductions
EVV cash settlement
MWS sales tax
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So, taking the simple approach we would ignore most of the configuration possibilities : procedures, access sequences, condition tables etc (Yes it is that 'condition technique' kicking in again. Once you have worked through it once in one area and encounter it in another then hopefully you will be comfortable in knowing that most of the standard configuration can be left as is. )
We have to decide which access sequences we want to use (Five access sequences are defined in the standard SAP R/3 System). To keep it simple, let us assume we just use one - for example: the access sequence "chart of accounts/sales org./account keys".
The chart of accounts part is standard in all account determinations, so let us look at the rest. This access sequence allows us to specify different GL accounts for different Sales Organisations.
So if we had a billing document line item where the customer had some special deductions for one of the products he purchased, we could map accounts by Sales Organisation. To make it even simpler a document is within one Sales Organisation so we have an overall mapping as follows:
SD Line Item Condition type SD Amount Account Key Sales Organisation GL Account
1 Sales deduction for being such a nice guy $10 ERS 1000 800010 - Sales deductions for 1000
Sales deduction for special promotion on particular product $15 ERS
Base Revenue $200 ERL 800000 - Revenue for Sales Org 1000
Total for item 1 $175
2 Base Revenue $100 ERL 1000 800000 - Revenue for Sales Org 1000
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Item (Note this is the SD Invoice line item) Amount
Item 1: $175
Item 2: $100
Total owing , 30 days terms etc: $275
The GL document posting that the system will make to FI will look something like this though:
FI Line Item Debit / Credit Account Amount
1 Debit (PK=01) Customer (AR Account) $ 275
2 Credit (PK=50) Revenue (GL Account) -$ 300
3 Debit (PK=40) Sales Deduction (GL Account) $25
Balancing to 0 as all GL documents must....
$0
Note : There is no direct relation between an SD Line item and an FI Line Item - they are different things.
Other considerations:
Remember that if you are using business areas, then depending on your configuration there, the system may create additional FI line items if it needs to post to different business areas. This may be even more of a reason why you do not need additional GL accounts. If your Sales Organisations already map to different business areas, you could use the GL accounts for all Sales Organisations.
Different access sequences will allow a broader variety of GL accounts (for example: by customer account) group. I strongly suggest having a good understanding of the reporting requirements expected to be supported from the General Ledger vs the SIS (Sales Information System) or CO-PA (Profitability Analysis) or (CO-PCA) Profit Centre modules before you create too many GL accounts. At the risk of repeating myself, the SD to FI account determination should only be as detailed as your statutory reporting requirements.   The reporting from other tools like Profitability Analysis are so much more flexible and powerful, you may never look at the General Ledger for internal profit reporting again except to do a reconciliation check.

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