How to clear line items in accounts not managed on an open item basis

We are getting ready to archive FI accounting documents from years 1993-2002. We encountered a great deal of documents that did not archive during testing because the documents have open items. We were given bad advice in the beginning on how to set up accounts. Several accounts were not set up on an open item basis and these accounts will not get archived until the line items are cleared. We have set up new accounts to replace these accounts that are now being managed on an open item basis. Our FI users are unable to clear the documents using F-03. Does anyone have a way of clearing these type of documents (not managed on an open item basis)? Thank you in advance.

One of our users has proven that the line items on GL accounts not managed on an open item basis are not holding up the archiving. The reason for many documents not archiving is that the item posted to the vendor is still open.
thanks!

Similar Messages

FI-FM: Partial clearing on account assignment (tcode fmfg_aapay)-No open items found

Hello!
We have activated business function PSM_USFED_PPAP3, then :
- Federal Government Functionality - activated ;
- settings in Financial Accounting (new)---> Basic Settings --> Ledgers --> Partial clearing on account assignment:
               - Activate partial clearing by acc.assignment:   Check
               - Maintain relevant ledger for Split view : no entries maintained (there is only one ledger "FM", which is the leading ledger, no special purpose ledgers)
               - Set supported document types: KR
               - Set payment block: B
Other settings:
     - FM activated, update profile 000101, document splitting (method 00...012), splitting characteristics: vobelnr, knbelnr, fipos, geber, gsber, fkber;
document type KR : business transaction 0300 (vendor invoice).
When we use tcode FMFG_AAPAY no open items are found (message FMFG_AAPAY009), even though there is a vendor invoice posted (tcode FB60, document type KR). The invoice is displayed in FBL1N as an open item and it is split according to the splitting characteristics (e.g. table fagl_splinfo is showing the split vendor items).
Can you, please, explain why there are no open items found in FMFG_AAPAY?
Thank you!

Dear all,
I am closing this issue since I got the solution apart from the mentioned above.
There is no need to change the Document Type since that will only change the Document type for e.g. from KZ to ZR, nothing will happen in the accounting entry.
Solution was there in the "Posting rule" which i defined for making Cheque Payment.
There are options of "Posting Type" - 1 which is for "Post to G/L Account" - In this case, system will Post the following entry Dr. Outgoing Bank Account & Cr. Main Bank Account without looking for any "Open Item".
Posting Type" - 4 is for "Clear Debit G/L Account", menans that if you are having "Open Items" and you want to clear those then only use this posting key.
While testing I had not posted any payment to vendor in Bank Outgoing Account hence no question of having "Open Items" in Bank Outgoing Account. And I had made the selection of "Posting Type" - 4, which require "Open Items" for direct clearing, hence was getting the subject error.
This is for everybodies information.
Thanks & Regards,
Shridhar Sawant
FICO

How to clear line items..

hello friends,
I am not able to clear line items with F.13 transaction for special G/L Account..i am inputing the values with the Transactions F-48 and F-43....we can view the details in Tr.code-FBL1N.
Can any one help me...plzzz
vamshi

Hi Vamshi,
please check the following:
1. In transaction F.13 (automatic clearing), check box "Special G/L transactions" for vendors
2. In transaction OB74, check that the associated G/L account for the special G/L indicator is included in the ranges of accounts to be cleared.
I hope it helps. Best regards,
Alvaro

How to clear line items with withholding tax manually

hi Experts,
i posted a vendor invoice with withholding tax and i made payment as well but not through f-58.
now i wanted to clear these two through f-44 but it gives the message withholding tax information ignored and didnt display the invoice as open item.
how do i clear both the trasactions
regards
suresh

hi Praisty,
thanks for the reply
i have a second opinion on your statement that no matter whatever tcode you use for payment it will clear the open item. Even in F-58, if u make partial payment it will not clear you open item. But i didnt use f-58 as i said earlier.
i used FBV1 for parking the document through which i entered the payment details...ofcourse it doesnt have the option for clearing the open items, cheque printing and it will not update your cheque register. i posted the parked document through FBV0. for all practical purposes, this is my payment document but it didnt clear my open item, in order to clear it i now used f-44.
regards
suresh

Wip gl account amount and fbl3n line item gl account not matched

hi sap gurus
Cound any solve this error
i got one error at the time of wip calculation i.e., during settlement of order, the wip gl account amount and the FI line item gl account amount i.e., in fbl3n line item the wip gl account shows the differnt amount.
now my question is why system shows like that Plz any one tell me the solution.

SAP Note says 968812
There are various reasons for verified differences:
1. You made direct FI postings to material balance sheet accounts.
2. In MM account determination, balance sheet accounts are used for operations other than 'BSX'.
3. Material documents exist that have no FI follow-on document, even though they should.
4. There are FI documents or other accounting documents but the source document in materials management is missing.
Solution
(Point 1)
The amounts from these postings do not have any equivalent in the material valuation and therefore cause the MM/FI differences. You must cancel the corresponding postings in FI. You must then set the 'Post automatically only' indicator (XINTB) in the account master record (fs00).
(Point 2)
In MM account determination, material stock accounts can only be assigned during operation 'BSX' because only these postings update the material valuation. Postings from other operations, such as price difference (PRD) or revaluations (UMB), lead to MM/FI differences. The balances resulting from this must be transferred to other accounts in FI.
(Point 3)
Your system contains active customer enhancements (user exits, customer exits, BAdIs) that cause an additional 'COMMIT WORK' statement to be processed. This is not allowed and results in inconsistencies. The incorrect documents can be corrected by SAP Remote Consulting (SAP employees should refer to internal Note 941721).
(Point 4)
This case is identical with case 3. However, usually it is not a 'COMMIT WORK' statement that is responsible but a 'ROLLBACK WORK' statement in the customer source code. In particular, method MB_DOCUMENT_BEFORE_UPDATE in BAdI MB_DOCUMENT_BADI creates a ROLLBACK without program termination and an incomplete document because the documents in accounting are created after the BADI. Therefore, a ROLLBACK must always be accompanied by a program termination.
The MM document cannot be regenerated. The accounting documents must be deleted. This can be initiated by a message (which may be subject to charges) on component FO-GL-GL-X. See also Note 636442.
(General)
If the cause of the problem is unclear, SAP support can run an analysis. In this case, first implement the additional reports from Note 32236 in your production system.

Account type M& GL with open item managment not permitted error

Hi
We are getting the below error message while trying to do Goods reciepting using MIGO transaction.We have created new plants and done all assignments...
Account type M&GL account with open item management not permitted....

Hi
GL code is assigned for GR/IR clearing account..But in fs00,for GL account/Company code,Open item management is ticked..Can u tell me how to remove the open item management.When i untick the open item management it gives an error message as below...
(you want to switch off the open item management function
retroactively for an account, you must first clear all the postings
currently on this account. You cannot make any changes to the account
management method until this is done.)
Iam doing config in development server...In production server open item management is unticked

Not able to process open items using F-53

Hello All,
I am trying to process open items using F-53, I m getting error message as "Entry SAG1 is missing in table T043G". This was working fine for GL accounts, but failing for vendors.
I checked the tolerance group for same and its fine and also tried checking table se16, but not able to find the root cause of issue. please let me know how can i resolve this.
Thanks in advance.
--Sagar

HI,
Check following...
1. Make sure you have created one null (Blank) tolrance group using transaction OBA3 for your company code SAG1...
2. If you do not want to create null tolerance group then make sure you have mapped the tolerance group created to the customer master and also see the use assignment...
Regards,
Chintan Joshi

F-04 can not select Vendor overdue open item

Hi,
I'm clearing Vendor open items by F-04 but it can only select out the open items which are not overdue.
How I can select out the open items already overdue?
Thanks in advance!
Flora

Hello All,
Thanks for your help.
Actually the reason I found is that all the documents overdue has been blocked by the proposal of transaction code F110 which has not yet posted completely.
It is the reason why the F-04 can not find out overdue items as I supposed.
Hope this also help others have the same issue.
Thanks again!
Best wishes,
David

EWT-Challan not generating due to open item management

By mistake one of the end user responsible for one co code has created the withholding tax gl as without ticking the open item management .Now while generating challan error is coming as "No unpaid tax lines exist for the given selection criteria" .
I have tried to tick the gl as open item management by making account balance as zero but still system is not allowing me to do so and giving the error "Account balance = 0 but open items exist in the account
Message no. FH190 "
Pls suggest as it is very urgent.
Best Regards,
Sudhanshu Dang

Hi Friend,
You can control this message via OBA5 and set it as 'warning' only, but before please read these notes 606977 & 436160. I have also got the same problem but i controloed it via OBA5 as warning message.
I hope this will be very useful to you.
Regards,
Jigar

Reversed Note Item(Down Payment) but still appear as open item

Hello experts,
we were having trouble with reversed down payment.
we have 2 system in our landscape: one dv1 other dv2
in dv1 :
1. create dp request from so resulting(VF01) :
_______________________Doc No.   Type ............................ Clearing Doc
___-- fbl5n : 1 open item      : xxxxxx1 RV      .............................
2. cancel dp request with VF11
_______________________ Doc No.   Type ............................ Clearing Doc
___-- fbl5n : 1 cleared item : xxxxxx1 RV      .............................yyyyyyyyy
in dv2 :
1. create dp request from so resulting(VF01) :
_____________________Doc No.   Type ............................ Clearing Doc
___-- fbl5n : 1 open item : xxxxxx1 RV      .............................
2. cancel dp request with VF11 :
______________________Doc No.   Type ............................ Clearing Doc
__ -- fbl5n : 1 open     item : xxxxxx1 RV      .............................
__________1 cleared item : yyyyyy   ZB     ............................. yyyyyyyyy
the billing type(VOVA) and posting key(OB41) setting on both system have similar value. Can anyone point to us where the setting went wrong in second system? Because of that anomaly the system show the dp request as open item on fbl5n or sales document flow.
thanks in advance.
Best regards,
Henry

further investigation, when we checked the clearing document found in dv2(clearing document which is not referenced by the billing), we found out the document type is 'S' so it was still noted item. so the conclusion is when we cancelled a billing which corresponding accounting document's type is S(noted item) , system created a "clearing" accounting document which type still is S(noted item) too but with negative amount.
but in dv1, it works normally, when billing cancelled system created clearing document which type is C(clearing document).
can someone advise us on this? thank you.

Change GL Account from Open Item Managed into non-Open Item Managed

In the former R3 environments, release 4.6 there was the program RFSEPA03 to turn off open item management.
However, in ECC 6.0 this program is blocked and there seems to be no possibility to change a GL account back to non-open item mgt.
Please comment,
Kind Regards WR

Yes .. I Agree with you ...
Actually I accidently, did not check the GL first, but run the ZRFSEPA02 first .... because of that, my GL is check as an open item and as a recon account too ...
any solutions ?

Sent items from Blackberry not appearing in Outlook sent items

I used to use hotmail and all sent items appeared in outlook sent items, I am now using outlook and they are not. Please explain in very very simple language using no IT terminology(!!!) how I make my blackberry sent items show up in outlook!
Thanks

When you used hotmail and outlook, I take it you used to send all your email using outlook?
Items you send on your blackberry should show up in your sent items on the hotmail website, but the sent items in outlook is separate, and will only show emails you actually send from outlook. It doesn't pickup sent items you've sent from the hotmail website or your blackberry - this is a limitation of outlook and hotmail, rather than blackberry.

Deleted Items Appearing on the FBL3n Report for Open Items

Hi All
We just went live and I am facing a huge issue;
I deleted many migration entries from loads of GL Accounts for multiple Co Codes, but on the FBL3n report, whenI execute with the option of 'Open Items' only, I still see the deleted items with a green check sitting there.
How can i get those from being visible?
Thanks for the support
RS

Hi:
This is standard behavior. Your GL accounts are managed on line item basis hence despite of the fact you reversed the entries they will continue to be shown in open item selection criteria which in fact are not open items. It makes no sense to see a GL account in FBL3N on open item date since this account has been configured on the basis on line item management and i will continue to be shown as line item with green sign . Execute report FBL3N with open item or with all item (with date you give in open item) you will see the same figures and same line items. However you can exclude the reversed entries by fetching reversed with (BKPF-STBLG) field from menu ..settings...special fields and hence excluding the entries having this filed update.
I hope this will solve your issue.
Regards

Reset & reverse document with open item managed and none open item managed

Dear forum,
I would like to confirm the below.
If i have a posted document where the double entry has open item managed account and none open item managed account and where the open item managed account is cleared, how can i reverse this document.
The problem now is FBRA cannot reset and reverse (as the document partly has none open item managed account) and FB08 also cannot reverse (as part of the account is open item managed account and it is cleared).
Besides manually reverse via FB01, any other method?
Thanks
Moderator: Please, avoid asking basic questions

Which document are you trying to clear using FBRA? You should reset the "clearing document" using FBRA; not the original document that has one open item and one non-open item. Once you reset the clearing document using FBRA, you should then be able to reverse the original document (the one that has one open item and one non-open item) using FB08.

How to Clear Line in LS24

Hi Gurus,
When I got to LS23 and look stock per material i can see two entries, TYP 001 for storage bin PRODUCTION and with stock of 1000 and TYP 910 for storage Bin GENERAL with 0 stock. I would like to clear the second line because it is zero stock anyway. How can I do this?
Thanks,
Jograd

go into the detail of your zero stock bin and check how many quants you have.
I guess you have a positive and a negative quant, which totals to zero.
Tell the details.

How to clear line items in accounts not managed on an open item basis

Similar Messages

Maybe you are looking for