How to clear Vendor Open item throgh the FBCJ T. Code

Hello Dear All,
I am doing a Cash Payment to the Vendor, through the FBCJ but at the time of making payment i want to clear the Vendor open item. it is possible in Cash Journal.
And also I want to know that, Can we post the Vendor / Customer Advance payment [using special g/l indicatior] through the cash journal?
Please Suggest.
Regards
Abhijeet

Hi
In FBCJ after payment you have clear manually vendor balance in F-44.
If you want SPL GL in FBCJ then write a Substitution .
1. step 001 - Special G/L Substitution
2. Prerequisite - Transaction code = 'FBCJ'
3. Substitution posting key -- Exit (need help from abap) exit name
G/L Exit (need help from abap) exit name
Special G/L Ind Exit (need help from abap) exit name
you can't do this without ABAP help
Best Of Luck
Tanmoy

Similar Messages

How to clear vendor open items if vendor invoice currency and payment currency different

Hi All.
How to clear vendor open items through f-44 if vendor invoice currency is EUR , payment currency is USD but local currency is INR
while clearing through f-44 system showing error as "to large for clearing clearing is not possible"
I checked all configuration, configuration wise no problem
BR.
Chandra

Hi Chandra,
You chose any one of the currency i.e. EUR/INR/USD for clearing in F-44. After selecting line items for clearing, system will show a difference. Click on over view button and manually write off the difference by selecting any one account i.e. dummy or small diff.account, after that click on process open items then system will show the difference 0 and simulate the document, here system will post gain/loss exchange GL postings along with other line items. After save the document, manually pass journal entry to dummy account and gain/loss account. I have explained clearly in the below example.
Invoice is in USD - 1000 & INR - 60000
Payment is in INR - 60000
Now I am going to clear these in INR currency in F-44 on 31.03.2015. On this date the exchange rate for USD is 60.10. At the time of clearing system will post the below entry
Vendor A/c Dr 60000 (invoice)
Vendor A/c Cr 60000 (Payment)
Gain from exchange rate A/c Cr 100 (60000 - 60100)
Small diff.write off A/c (or) Dummy A/c Dr 100
After done the above posting, we have to pass below manual JV in FB01
Gain from exchange rate A/c Dr 100
Small diff.write off A/c (or) Dummy A/c Cr 100
Regards,
Mukthar

How to clear vendor open items with customer open items in APP?

Hi Experts,
Our vendor is our customer - in this scenario how to clear vedor open items against customer open items. I have defined vedor is customer means I have given customer number in vendor master record, selected chek box 'clear with customer'. Still problem is not solved, hence I am requesting you to help me in this regard.
Thank you very much,
Regards,
Ganesh.

Hi
In FBCJ after payment you have clear manually vendor balance in F-44.
If you want SPL GL in FBCJ then write a Substitution .
1. step 001 - Special G/L Substitution
2. Prerequisite - Transaction code = 'FBCJ'
3. Substitution posting key -- Exit (need help from abap) exit name
G/L Exit (need help from abap) exit name
Special G/L Ind Exit (need help from abap) exit name
you can't do this without ABAP help
Best Of Luck
Tanmoy

Possible to clear vendor open item against already posted payment document?

Hi
Can you advise if it is possible to clear an open item against already posted payment/clearing doc? Here is the background to the scenario:
An invoice was posted with transaction FB60. This was subsequently picked up in the payment run F110 and cleared by payment document number 200005678. The item went to the bank on the paymnet file and was paid out to the vendor. The transaction reference, which appeared on the incoming bank statemnet was the payment document number 200005678.
Subsequently it was discovered that the original invoice should have been posted with reference to a PO using MIRO. The requirement now is to reverse the paymnet documnet 200005678 in SAP, then reverse the document that was posted using FB60. After this the invoice will be posted using MIRO. This will create an open item on the vendor account.
This item will not be piad out again. Therefore the requirement is to try clear that open item against the previously posted payment document 200005678.
Is there any way to clear this vendor open item against the originally posted payment document 200005678?? Or any other advice on how this scenario can be handled in SAP?
Thank for your help.
Mike

Hi,
I tried that option in our test system. I ran FBRA and entered Paymnet Documnet Number (+Clearing Doc Number), Company Code, Fiscal Year.
Then chose menu option Clearing -> Reset Cleared Items.
The system pops up a window asking for a reversal reason and reversal date. I use 01 and posting date of today.
The system now posts another cleared document. That document places the invoice as an open item on the vendor account. It does not place the Payment Document as an open item on the account.
When I go to F-44 only the open vendor invoice is showing there. There is no open paymnet document.
Is there perhaps some configuration setting that stops the placement of the paymnet document as an open item when reset?
Thanks for your help again.

How to clear vendor open documents

How to clear vendor open documents, I had previously tried to clear the documents in PRD with transaction F-44 and I get the following message.
X. Ex.rate diff.accts are incomplete for account 00015080 currency CAD

You can clear using the t code F-44 which is manual or by using F.13 which is automatic.
The error you are getting is with refernce to a transaction between your Local currency and Currency "CAD"
Maintain a transalation ratio and the exchange rate. Here the system also looks for a exchange loss or gain on such conversion also. Map those accounts and you will be clearing the transaction.
If you are using automacti clearing you need to decide on the link(Common feild) between the DR open item and CR open item and these open items after having this as a refernce can be cleared automatcially in F.13.
Hope you understood.
Reward points if useful.
sarma

Clearing Vendor Open items at T.Code. F-44

I m getting a message "Enter Doc number from number range 01 for year 2010" (msg no.F5223) while trying to clear vendor open items at T. Code (F-44) when I give the account no and try to save it or process open items by clicking the "Process Tab". Any suggestions to resolve it will be greatly appriciated.

Hi,
You must have maintained the number range object 01 to your clearing do c type AB.
In order to do clearing, you must have the number range assigned to that 01 object for fiscal year 2010 in FBN1.
Thanks,
Srinu

To clear vendor open item in foreign currency

Would like to seek for advise.
I am not able to clear vendor open item due to document currency is
difference, eg.GBP with RM.refer to attachment- I would like to offset
document number 200000384,200000200,1500000000 with 200000387.
We try to clear the vendor open item by using t-code F-44 and F-51 but
not able to clear as it prompt error message difference is too large
for clearing.

no answer reply so have to close for no solution.

How to upload vendor open item data.

How to upload vendor open item data.

HI Bhanu
There are many threads on it.
You can check the below one
http://scn.sap.com/thread/3547986
Regards
Pankaj Pandey

Unable to clear vendor open item.

Hi experts,
Have posted vendor document under document type KZ directly, there is no open item invoice to clear the document.
posted entry as below. now we are unable to clear the open item document through F-44. we did not find open item for the posted document which is posted in document type KZ.
Vendor account entry
25 vendor account 10000
38 vendor account 8000
50 bank account 2000
document has been cleared only 8000 not 2000. Please advice me how to clear the KZ document.
Regards,
Anji Reddy.

HI Anji Reddy,
There is some Process to do Clearing function
first of all Open item should be there in Vendor account with the Invoice.
For that invoice there should be a payment which is full payment or else Partial Pament.
Then you can do clearing function to clear the Open items.
Through F-51 you can do both Payment and clearing which is Post with clearing
if you have done payment throgh any other Tcodes you have to come F-44 and do mannual Clearing.
Try to explain your senario more Clear so that your doubt can solve
Regards
Mahesh

F-44 Clear Vendor Open Items

Hi Guru's,
We are trying to manually clear some vendor open items using t-code F-44. For some reason we are not able to find the invoice so that we can clear when we go to F-44. However, if you go to FBL1N and pull the vendor open items as of 7/1/09 you can see the invoice listed there as an open item.
Can someone please help me on this?
Best Regards,
Noopers

Assuming the vendor document is not cleared there could be two reasons why the document is not in F-44
- Wrong company code
- A special G/L indicator - Document is a special GL document and in F-44 selection screen indicator is missing.
Try additional selection -document number.

Clear vendor open items

Hi Gurus,
I'm archiving FI vendor and customer documents for a company that is not more used in the system. But I need to clear all open items that I can see in FBL1N (and FBL5N).
Does someone knows if there is a way to clear ALL vendor/customer open items? Pratically I need a FB05 that can be use for lots of vendors/customers.
Have you got any ideas?
Thanks,
Marco
Message was edited by:
Marco Vismara

Hi Marco,
This is a topic which is often discussed. As I know, there is no way to 'mass' close the open items.
You could explore the possibility of disabling the Open Item Management for the acconts for that comapany, if the accounts are not being used by other companies.
Hope this helps,
Naveen

F-53 manual clearing vendor Open Items

Please help me,
When i saw vendor open items in fbl1n sys gives open items, i will try to clear that open items (F_53) sys gives message there is no open items,
Regards,
TML

Hi Swati,
The openitems which is showing in vendor account might be the spl gl transactions like advance payment, which are not cleared so far, go to F-44 and clear that spl items.
hope it helps you,
Regards,
kishore

How to restrict vendor open items to be picked to 45 during F110 process

Hi experts,
My client want to restrict vendor open items to be picked to 45 max during F110 payment run for each vendor.
For example: If vendor " xyz" is having 60 open items at the time of payment run, it should allow max to pick only 45 open items and generate one clearing document during payment run F110.
Kindly give me any suggestions weather it is possible or not.
Thanks & regards,
Raghul

hi ,
Thanks for your quick reply.
Actually we are using only payment method C- check.
We have developed ZFORM and ZPROGRAM by copying standard form F110_PRENUM_CHCK and std prog RFFOUS_C.
In My ZFORM only single page is there with invoice details in main window ( upper side ) and check in the below page.
when i had taken print on pre printed stationary sample i came to know in main window at maximum 45 items details can be dispalyed in first page with total amt check in below for each vendor.
Its works fine if each vendor has open items below 45 during payment run.
If any of the vendor is having more than 45 open items then 2 pages are printing.
For ex: if vendor having 60 open items.
For Ex : In first page 45 invoices details with say total invoice amt 30,000 is printing check with same amt.
in second page remaining 15 invoices with say total invoice amt of this 15 inovices is 5000 amt is printing check with 35,000 Instead of 5,000.
We are not using void check concept here as my client dont want to waste checks.
thansk & regards,
Raghul.

Clearing vendor open items

Dear all,
I need to clear all open vendor items posted before 2008 and post the difference to a P/L account.
Is there a way to do that automatically?
Thanks
Claudia.

Hi Claudia,
You can use F.13 for your requirement. However this transaction will work if the Vendor accounts are configured for automatic clearing.
IMG path for configuration for F.13 is :
Financial accounting>Accounts Receivable and Accounts Payable>Business Transactions-> Open Item clearing->Prepare automatic clearing
On this transaction specify the account type K (for Vendors), give the Vendor account Number range and specify the criteria to be used for clearing. i.e. the fields to be used for clearing eg. ZUONR, VBUND etc. You can specify multiple criteria and the sytem will process automatic clearing based on these criteria.
The F.13 can automatically clear all open items based on criteria specified in IMG.
It also give a list of documents that cannot be cleared.
Once you have run F.13, you can pass manual Journal entries to transfer the difference or Vendor balance to a P&L account.
Suggested selection Criteria on F.13:
General Selection
Enter Company code, Fiscal year and Posting dates.
Check the Select Vendors check box. you can enter a range of Vendor Numbers. If you leave the range blank, all Vendors configured in IMG setting above will be selected.
Posting Period
Enter clearing date
Check the Test Run checkbox
Output Controls
Check all check boxex i.e. Documents that can be cleared, documents that cannot be cleared and Error messages.
Hope this helps.
Thanks,
Uma

How to clear all open GRIRs in the year end and maintained as provision ?

Hi Friends,
I would like to clear all open GRIRs in the year end and maintained as provision.
in the next year next day i would like to show as open items.
How can do it ?
I have tried to clear it. I have maintained OBYP settings also. But i am unable see as clear item.
Could you explain me how it actuallly works ?

Hi REddy,
In most of the cases, the GR/IR account will have a credit balance and would be taken as provision for liability during year end activites. So as a standard practise you need to clear them on year end.
but if you want to clear them, first you need to deselect check box Post automatically only for GR/IR clearing GL's master data.
Then pass a adjustment entry like
GR/IR GL Dr
To Provision for Liabilites GL: Cr
Above sample entry is true when your GR/IR account has a CR balance at the year end. if not post it in a reversed manner.
Now with tcode F-03, for GR/IR GL, choose all items and clear them. Now you will get the clearing doc number.
Now on start of new FY, reverse the above accounting entry with FB08.
This will meet your requirement.
Thanks,
Srinu

How to clear Vendor Open item throgh the FBCJ T. Code

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