How to copy a project from MBP to Mac Pro without media

Question

Explanation:
Our Director takes all the video interviews, imports this media into a Mac Book Pro (FCP X 10.1.1), creates a Project, makes his audio selects, and edits the video onto the timeline.  Then he copies the Project to a portable hard drive.
In the meantime, we have imported all the media into our main edit station, a Mac Pro.  Now we plug in the portable drive, open that Library, and copy the Project with the video interview selects to our main Event with all the media on the Mac Pro.
The problem is ... the media of the interview selects is also copied.  Then we have duplicate media in our Event.  With the previous version of FCP X, we could copy over the timeline without media, then reconnect it.
Any solutions?  A better way?
Thank you.

Answer 1

Hi Cliff,
Welcome to the Support Communities!
For your particular workflow to be successful, the media needs to be stored outside the Library (External Media). It is important that the media that is being shared is identical on all drives or computers.  The resource below will provide additional information and best practices for working with media in the new Final Cut Pro 10.1.1 environment.  See Page 4 regarding Managed vs. External Media.
Managing Media with Final Cut Pro X Libraries
www.apple.com/final-cut-pro/docs/Media_Management.pdf
Managed and External Media
Media that you import into a specific library is stored inside the library and is referred to as managed media. Media can also be imported or copied to any location on a connected volume and linked to the library as external media. Multiple users can access this external media instantly on shared storage, including a storage area network (SAN) such as Xsan, Apple’s SAN file system.
Page 16-18 includes suggested workflows for collaborating with other editors.  The Transfer Library option on page 18 may work well for your particular situation:
To hand off new events to a working library using a transfer library
Another way to hand off new events to a working library on shared storage is to create an intermediate library, or “transfer” library. For example, an assistant editor can create a transfer library containing new events to be handed off to the primary editor, and then copy the new events from the transfer library to the primary editor’s working library.
1. On the system you want to transfer from, select the events you want to hand off.
2. Choose File > Copy Events to Library > New Library.
3. In the window that appears, type a name for the new library, navigate to a location for the new library, and click Save.
4. If you want to include optimized or proxy media in the new transfer library, select the appropriate checkboxes in the window that appears, and click OK.
5. In the Libraries list, select the newly created library and choose File > Close Library.
6. On the destination system, open the new transfer library by choosing File > Open Library > [library name], and drag the updated events to the working library.
Note: Motion templates are not managed as assets within the library but are instead stored in ~/Movies/Motion Templates/. If a project is dependent on custom titles or other Motion templates, these must be handed off separately. Placing updated Motion templates in a central location on shared storage as a last step in any handoff process guarantees that all editors working on a project can access the templates at any time.
I hope this information helps ….
- Judy