How to copy A/R Invoice PLD to A/R Credit Memo

Is it possible to copy a PLD for the A/R Invoice to be a PLD for the A/R Credit Memo? I created a custom PLD for my A/R Invoices and I would like to save as credit memo pld and just make some slight modifications without having to do the whole thing from scratch.
Is this possible?
don

It is possible when you open both PLD in the same time. However, since they have different table links. Better just copy Text and format part. If you do need to copy the database field, you have to change every single field. You may end up with more times to fix problems than time saving from the copy action. Keep in mind that system PLD field should not be deleted.
Thanks,
Gordon

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How to calculate AP invoice and AP downpayment AR Credit Memo together?

Dear All,
Does anyone know how to calculate AP invoice and AP downpayment AR Credit Memo together for the purchase summary, by using SQL statement?
Is it sum altogether...like AP_Invoice + AP downpayment - AP Credit Memo?
The result as shown below:
BP_Code Total
XXXXXXXX $10,000
From Samson
Edited by: samson leung on Jun 10, 2009 9:49 AM

Try this to start:
Select T0.CardCode 'Vendor#', Sum(t0.DocTotal - isnull(t3.DocTotal,0)) 'Total'
from dbo.opch t0
inner join dbo.pch1 t1 on t1.docentry = t0.docentry
left join dbo.rpc1 t2 on t2.docentry = t1.TrgetEntry
left join dbo.orpc t3 on t3.docentry = t2.docentry
group by T0.CardCode
Thanks,
Gordon

A/P Down payment invoice cannot be drawn to credit memo

Hi Experts
When i try to draw a A/P down payment invoice into a A/P credit memo, it gives me an error like Basetype mismatch what could be the reason for this ?
Thanks & Regards
Kanishka Wickrama

Hi!
You need to use Copy From option to book Credit Note on Down Payment. Also, if your Down Payment is Reconcilled (Payment Done) you need to cancel the payment first. Make sure the Downpayment is in OPEN status.

Copy from a closed A/R invoice to a A/R Credit Memo.

Hello Forum,
I have a closed A/R invoice that is paid up.
Now, if the customer returns that item, I would create an A/R Credit Memo and pull up from the above A/R Invoice. However, SAP B1 8.8 does not allow copy from a closed A/R invoice. In that copyfrom list only the open A/R invoice show up.
Is this how it has always been, or am I missing something here.
Basically my need is to be able to create a A/r Credit Memo from a closed A/R invoice. Without this, we have to enter items one by one, rather than be able to copy them all and remove the ones we don't want returned. Right?
Thank you.

Hi Syed,
It had been always like that, from version 2004 until latest version. Never used version prior to 2004, but I believe it should be the same case. The reason is quite simple, closed Invoice couldn't be credited again with a credit memo document. However I understand that your intention here only to copy all item (as a template only), but that's not how SAP B1 worked.
Best Regards,
Hendry Wijaya

Link between A/R Invoice and the A/R credit memo

dear all
how do we find the link between A/R invoice and it's credit memo from the database level.
Thanks & Regards
Kanishka Wickrama

Hi
You can link AR Invoice and AR Credit memo through internal reconciliation for that customer.
Go to banking --> bank reconciliation --> Automatic Reconciliation --> internal reconciliation.
Regards
Kamlesh Vagal
Edited by: kamlesh vagal on Jul 21, 2008 10:59 AM

A/P Invoice Open with partial payment + credit memo

Hi everyone.
I have an AP Invoice with status=Open when this document must be CLOSED because I did a partial payment + credit memo=100%, as the secuence below:
1. AP Invoice for $ 100 includes 2 item ($40 + $60)
2. Payment partial for 1st item ($40)
3. Credit memo for 2nd item ($60)
AP invoice must be closed, instead it's OPEN.
I checked BP Internal Reconciliation but there's not documents to recontiliate...
Thanks for any help
Regards,
Rolando

Hi,
Please check Note No. 1301470 and run the select query.
If results obtained log a support ticket to SAP.
Regards,
Jitin
SAP Business One Forum Team

Invoice Tax left after create credit memo (Receivable)

Hi All,
I have problem after creating Credit Memo(CM) in Receivable. The invoice line become 0 but invoice tax still appear.
It's caused the tax in CM is 0, even the line value have match value.
Can anyone help me?
Best regards,
Erie

Anyone help?

Referencing invoice vs. sales order in credit memo

Can someone please explain to me why one would create a credit memo referencing an invoice as opposed to a sales order? What would the business scenario be for this case?
Thanks,

Because Invoice is the official document for transactions. Your customer has got the original invoice and not sales order. So while sending Credit/Debit note print to customer you need to mention the invoice no. on it. It becomes easy to print invoice no.
Also, always order and invoice may not have 1:1 relationship.
There may be cases that ordered quantity and price and that of invoice varies. Invoice quantity, price, terms are considered as final.
Thanks

Standard invoice was paid even though credit memo exists for a supplier

Hi ,
Supplier have 3 credit memos having sum of amount as -467000. The standard invoices were getting paid even though the amountis less than the credit amount.And the credit memos are upadted on 24/11/2010. We thought that the credit memo payments were on hold, but the last update date at paymnet schedules is invoice creation date.
last updated date at invoice header level is 24/11/2010. Any reason why teh payment was not stopped even though credit memo exists.

You have to apply the credit memo to the invoice.

How to copy footer of one PLD to another PLD

Dear All,
Is it possible to copy the footer of one PLD to another footer of PLD. e.g PLD name A footer details copied to PLD name B.
Looking forward for a way to solve this.
Regards,
Kawish

Kawish,
It is absolutely possible. Make sure the hidden fields are displayed in your layout designer, then select all the fields in the footer which you want to copy - along with the hidden ones. You can simply draw a frame around the fields to highlight them together. Then either press CTRLC to copy or go to Edit -> Copy. Close the layout, then open the one where you want to paste the fields. You don't need to specify the exact place where you want to put them as SAP will place them exactly to the same position they were in the base layout. So just simply press CTRLV or Edit -> Paste and the fields will be pasted.
The system might ask you at the time of pasting if you want to use the same field numbers as you had in the base layout, if you say yes, then the formulas will still work correctly too. Otherwise the system gives these fields the next incrementing field numbers.
Save the layout and it's ready to use.
Regards,
Nat

Copy A/R Invoice to Credit Memo SBO 2007

Hello All,
I am currently facing an issue on SBO 2007.
I have an A/R Invoice and I want to copy it into Credit Memo. I am able to use COPY TO on A/R invoice form. But I am not able to use COPY FROM on form Credit Memo... The invoice is not on the list of all the invoices for this customer to select.
This issue happened only for this one invoice.
Thank you in advance for your help.
Regards
Petr

Hello,
there is one credit memo already done for this invoice (about 1/3 of invoice) and for the rest is open balance in place. The invoice has status open.
I do not know how was the first credit memo done (from form Invoice - copy to or from form Credit memo copy from - but still should not affect other credit memo and theit creation)
Thank you in advance
Regards
Petr

Frieght cond in delivery and copying it to invoice.

Hi All,
How can we add the frieght condition in the delivery document and how can copy this to invoice. Please tell me required configurtions settings and their implication on the process.
Thanks in advance.......
Raj.

Hi All,
Thanks for your inputs, how the system detemines the price at billing it has to copy from sales order and delivery at simultaneously.
Is it possible to get all the conditions from sales order and only frieght from delivery and combining these in billing.
And what pricing type do we need to maintain in copy controls?
Thanks in advance.
Raj

Free goods are not copying in credit memo from invoice

Dear Gurus,
I have made a invoice having two line items 1.normal goods with sale price and 2.free sample goods(part of promotional scheme) without any sale price.
but while making credit memo for receiving goods back in cancellation of invoice , i am facing problem for free goods. system is not copying the free goods in credit memo and copying only normal goods.
what can be problem for not copying? whether i am following some wrong procedure or some configuration is missing.
please advise me with your valuable suggestions.
Thanks in advance
Parag

hello, friend.
first of all, the free goods are not relevant for credit memo since the customers never paid for these in the first place.
however, i observed that after cancelling the invoice, you still issued a credit memo? this may not be the proper process. when you cancel the invoice, entries into the customers Accounts Receivables are reversed as well (we are assuming no payments are posted yet). so there is no need to issue credit memos.
if you are referring to another process, please clarify the same.
regards.

How to reconcile A/P invoices on vendor with positive balance (they own us

Hi there,
I have two questions on B1.
I posted an A/P invoice to a vendor with positive balance (they own us money). How do I close this A/P invoice without outgoing payment? I don't want to pay them because they own us money on A/P G/L account.
There is another situation, I posted an A/P credit memo with large amount ($1000) and an A/P invoice with small amount ($200) on same vendor. How do I close the A/P invoice to that A/P credit memo with offset amount?
Thanks for help!
David

Hi there,
We are using B1 2005A SP1. I create an A/P invoice from a vendor which owns us money. So I don't want to pay this invoice. How do I close this invoice?
The other question is, how to I offset an open A/P invoice with small amount to an A/P credit memo created before (not linked to any other A/P invoice) with large amount and close the A/P invoice?
I am sure about the accounting rules on this issue. We are a Canadian company.
Thanks a lot
David

Copy AR invoice to Credit Memo

In B1 2005A SP01 PL 36, you cannot create a Credit memo from a closed invoice. This is extremely restrictive as the majority of product returns occur after the invoice has been paid. Is there an update to 2005A that provides this capability or does 2007 offer it? If not, this really should be considered since the Credit memo is used to return money to the customer. Not having to reenter the information would be a time saver and a potential reduction of entry errors. In our instance, all of our products are under Batch management and the credit memo has to put the stock back into the correct batch. This should automatically done from copying the original AR.

Hi Art,
Here are the postings as performed in my UK localisation testdatabase:
AR invoice:
BP account Debit 117.50
VAT @ 17.5% Credit 17.50
Revenue Credit 100.00
Credit Card Payment:
Credit Card account Debit 117.50
BP Account Credit 117.50
Cancellation of Credit Card Payment:
Credit Card account Debit -117.50
BP Account Credit -117.50
The payment is reconciled with the original invoice & the cancellation.
The invoice is reconciled with the payment & the cancellation, yet in status 'open' because the payment has been cancelled & the balance due is back on the account.
The invoice will appear in the open items list as unpaid & is available as base document for a credit memo. You can then use the 'copy from' or 'copy to' functionality to creste the credit memo based on the invoice.
The invoice will then be reconciled with:
a) the payment
b) the cancellation of the payment
c) the credit memo
If you use the invoice as base document for only a partial credit memo, then you will need to either create another payment to clear the balance due or another credit memo.
As I outlined above, the reason for 'locking' a fully reconciled invoice is because this particular transaction is completed. This is of importance, especially if there is stock with serial/batch numbers involved. Depending on the industry, it is of vital importance to keep track of batches & being able to duplicate a batch/serial number when the original transaction is completed, would lead to inconsistencies. Also,
if there has been no stock transaction prior to the invoice, this is done on the same journal entry. So if, say 100 items of your stock left the warehouse at a MAP of 1 each at the invoice stage, the value of your warehouse is reduced by 100. If you base the credit memo on the invoice, this stock is always received back with a value of 100. If the MAP changes, say to 1.5 & you the create an independent credit memo, then the items are received back with the new MAP of 1.5 since there is no link to the original, outgoing, document.
Therefore, the process should be:
1. AR invoice (Status: open)
2. Payment (AR invoice status: closed)
3. Cancel Payment (AR invoice status: open)
4. Credit memo (full- AR invoice status: closed, partial-AR invoice status: open)
5. Payment/credit memo if balance due (AR invoice status: closed)
All the best,
Kerstin

How to copy A/R Invoice PLD to A/R Credit Memo

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