How to correctly update .indd files with incopy through adobe cc
Hello,
We have a group of users in our company that only have incopy. This is done both for a control (no one changes layouts by accident) and for cost savings of not haveing the full suite for every user.
With this environment we have found that...
After any change to text via incopy, a person with adobe InDesign will need to open the file and update links so the .indd file will reflect the text changes.
This will need to happen after proofing or any other editorial changes along the way. This adds many steps to our workflow.
Ex:
Alyssa is editing a sustainability article with incopy (no indesign). She makes her edits and save the contents (copy fits, remove a punctuation etc). However, when viewing the .indd file in adobe CC, her changes are not reflected.
Bill (indesign user) had to open the file with InDesign, click update links (this is a popup box upon opening) and then save the file again, before the file would reflect the text changes.
Does anyone know of a way to get around this? It would be great if incopy could push the text changes to the .indd file without a seperate step.
Thank you,
Andy
I'm a little confused. Are the InCopy users using InCopy to edit standalone files (they're opening ICML files)? Or are they opening up the INDD file (the layout) in order to edit the stories context of the design.
If the latter, then there's no need for the InCopy user to wait for an InDesign user to do something. As they make their edits in InCopy, the layout view in InCopy gives them a pixel-accurate preview of how their changes will appear in the final layout. If other InCopy users are editing different stories in the same publication (layout), any user can update to view their colleague's edits on a story-by-story basis, or all at once.
And when an InCopy user sits down to work and opens a layout from the server, InCopy automatically makes sure that they are seeing the current versions of all stories in the layout ... they don't get prompted to update the stories, it happens by default. Even if the InDesign user hasn't touched the file or updated the stories.
FWIW, most of my InCopy/InDesign clients use this layout method.
AM
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