How to create a Email Notification in SRM5.0 ?

Dear SRM Experts,
This is my requirement:
Requirement: If Delivery date for a PO is approaching, system should send notification E-mails to approvers and PO initiators. Program execution and dates for notifications will be affiliate specific.
Each affiliate should be able to define text for E-mail notification and number of days before delivery date when reminder should be sent.
We need to send an email notification if Delivery date is approaching that is 3 days before delivery date,if no action is taken then
PO needs to be locked .
Kindly help me regading the requirement.
Thanks&Regards,
Chitra

Chitra,
you can have one record per affiliate in the custom table with Standard Text name and no of days and in your program based on the text name and no of days you should able to send notification also for locking the PO from approval the work item can be deleted(by program) so that the approver can no longer approve the PO.
Thanks,
Suresh

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Chitra,
you can have one record per affiliate in the custom table with Standard Text name and no of days and in your program based on the text name and no of days you should able to send notification also for locking the PO from approval the work item can be deleted(by program) so that the approver can no longer approve the PO.
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Hi,
I created a workflow for one of our module.
My task is to create a workflow for all running projects. Each project contains different jobs and tasks. Each job owned by different Partners/Supervisors and all jobs may be executing dffferent location (may be different country/ inside one country diffent locations). Project can only close after finishing the related jobs and each project managed by a manger.
So I need to initiate process once a project started, then workflow send email/ notifications to all supervisors/partners about their jobs and task.
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Hi,
I figure out the above mentioned error, because of detail workflows were initiated before the Master Start Workflow activity. So Start Detail Workflow giving this error message.
Find approver function intiating all process programatically. Below I am pasting the code of initiasting detail activity:
--start timesheet sub workflow procees
PROCEDURE start_approval_workflow (p_ts_id IN NUMBER,
p_preparer_fnd_user_id IN NUMBER,
p_preparer_resp_id IN NUMBER,
p_ts_name IN VARCHAR2,
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                                        p_ts_approver IN NUMBER,
                                        p_parent_itemkey IN VARCHAR2,
                                        p_parent_itemtype IN VARCHAR2
                                        ) IS
     l_itemtype           VARCHAR2(10) := 'PMSTSAPR';
     l_itemkey           VARCHAR2(40) ;
BEGIN
-- Get Approval run id
SELECT XXXPMS_PMS_APPROVAL_S.nextval
INTO l_approval_run_id
FROM DUAL;
-- Get AOL user name
SELECT user_name
INTO l_fnd_user_name
FROM fnd_user
WHERE user_id = p_preparer_fnd_user_id;
-- generate the item key
l_itemkey := p_parent_itemkey || '/' || to_char(l_approval_run_id);
-- start workflow process
wf_engine.CreateProcess( itemtype => l_itemtype,
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-- for testing
wf_engine.SetItemParent(itemtype => l_itemtype,
     itemkey => l_itemkey,
                                   parent_itemtype => p_parent_itemtype,
                                   parent_itemkey => p_parent_itemkey,
                                   parent_context => null
-- Finally, start the process
     wf_engine.StartProcess( itemtype => l_itemtype,
                    itemkey => l_itemkey );
EXCEPTION
WHEN OTHERS THEN
Wf_Core.Context('XXXPMS_WF_TS_APPROVAL_PKG', 'start_sub_approval_workflow', l_itemtype, l_itemkey);
raise;
END start_approval_workflow;
=====================================
Find approver procedure
=====================================
PROCEDURE find_approver( itemtype IN VARCHAR2,
itemkey IN VARCHAR2,
               actid IN NUMBER,
               funcmode IN VARCHAR2,
               result OUT NOCOPY VARCHAR2)
IS
l_project_id      NUMBER;
l_job           VARCHAR2(10);
l__task           VARCHAR2(10);
l_preparer_fnd_user_id      NUMBER;
l_preparer_resp_id           NUMBER;
l_ts_name                VARCHAR2(100);
l_ts_job                VARCHAR2(1000);
l_ts_approver                NUMBER;
CURSOR ts_appr_cur(l_ts_id NUMBER)
IS SELECT DISTINCT OWNER FROM test_wf
WHERE TS_ID = l_ts_id;
CURSOR ts_job_cur(l_ts_id NUMBER, l_approver_id NUMBER)
IS SELECT JOB FROM test_wf
WHERE TS_ID = l_ts_id AND OWNER = l_approver_id;
BEGIN
     IF ( funcmode = 'RUN' ) THEN
result := 'COMPLETE:N';
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          l_project_id := wf_engine.GetItemAttrNumber(itemtype,
          itemkey,
                                                                 'PROJECT_ID');
-- Get prepare AOL User Id
          l_preparer_fnd_user_id := wf_engine.GetItemAttrNumber(itemtype,
          itemkey,
                                                                           'PREPARER_FND_ID');
          -- Get prepaare Responsibility ID
          l_preparer_resp_id := wf_engine.GetItemAttrNumber(itemtype,
          itemkey,
                                                                      'PREPARER_RESP_ID');
l_ts_name := wf_engine.GetItemAttrText(itemtype,
          itemkey,
                                                            'TIMESHEET_DOC');
FOR ts_a IN ts_appr_cur(l_project_id)
          LOOP
          FOR ts_j IN ts_job_cur(l_project_id, ts_a.owner)
               LOOP
               l_ts_job := TRIM(l_ts_job) || ts_j.job;
               END LOOP;
               l_ts_approver := ts_a.owner;
               --start the sub work flow process
                    start_approval_workflow (p_ts_id                => l_timesheet_id,
p_preparer_fnd_user_id => l_preparer_fnd_user_id,
p_preparer_resp_id => l_preparer_resp_id,
p_ts_name => l_ts_name,
                         p_ts_job => l_ts_job,
                         p_ts_approver => l_ts_approver,
                         p_parent_itemkey => itemkey,
                         p_parent_itemtype => itemtype
          END LOOP;
          -- find the approver of this timesheet job from timesheet table
result := 'COMPLETE:Y';
ELSIF ( funcmode = 'CANCEL' ) THEN
     NULL;
END IF;
EXCEPTION
WHEN OTHERS THEN
Wf_Core.Context('XXXPMS_WF_TS_APPROVAL_PKG', 'Find_Approver',itemtype, itemkey, null );
raise;
END find_approver;
I would like to know, aboce code I pasted correct or not. Current sututation is my parent workflow starting and detail workflows are also initiating properly. Bu I am not able to keep track of detail workflow are finished or not. In this detail workflow contains more than one process.
if somebody can clarify the follwoing
1) How I can start a multiple instance detail workflow from parent
2) How I can get the status of detail workflow instances, (that means workflows instance responses like approved/Reject, Complete/Incomplete)
3) How I can continue parent workflow after finish the detail workflow.
With regards
Satheesh Kumar

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