How to do Commitment item carryforward (Fund Management) ?

Dear experts,
Please guide me how to do commitment item carryforward.
I've read thought SAP help, it said I need to do commitment item carryforward.
But I have no idea, what's the transaction code, what parameter to fill in..
Kindly guide me or send me related document...please....
[FM Newbie]

T code : CJCF - Carry Forward Commitment
Parameters: - Carrying Forward Commitments
To carry forward a commitment to the first period of the following fiscal year, proceed as follows:
Choose Accounting ® Controlling ® Cost Center Accounting ® Year-end closing ® Commitment carried forward.
Enter the relevant cost center(s).
Select or deselect the following indicators:
Test run
If you select Test run, the system carried forward the commitment, but does not update the results.
Detail lists
If you activate Detail list, the system displays the results of the commitment carried forward. The results list shows which values were carried forward.
You should activate the Detail list together with the Test run. This ensures that you can check the results of the test run.
Reversal
The Reversal indicator controls whether data that has already been carried forward should be reversed again or not.
If you have large amounts of data to process, it is advisable to execute the commitment carry-forward using background processing. This means you can process data at times of minimal system usage.
Choose Program Execute in background.
SAP help : - Year-End Closing Reports
The reports on year-end closing give you an overview of the closing operations (commitment carryforward and budget carryforward) with fiscal year change.
The reports display totals records. A comparison of the line items transferred to the new fiscal year with the totals is possible using the program (RFFMCFRC) Year-End Closing Data: Totals Records on Line Items
Features
·        Commitments and budget carried forward (RFFMEP1GX)
This report displays commitment, budget for commitment and budget for a fiscal year that were carried forward to the following year.
·        Commitment carried forward in a test run (RFFMEP2GX)
This report displays commitment belonging to a fiscal year that was carried forward to the following year in a a test run using the Commitment Carryforward
·        Preselected budget (RFFMEP3GX)
This report displays budget for a fiscal year that was determined for the carryforward into the following year with the program RFFMCF25.

Similar Messages

How to derive commitment item and fund center when create PR from MRP.

Dear Experts,
No commitment item and fund center are derived when I create PR from MRP. I have to run transaction fm_mrp_pr to derive commitment item and fund center. However, I want to derive FM assignments during creating PR through transaction MD04. I plan to use user-exit to derive FM assignment while PR is creating from MRP. Which FM bapi, functions,etc... can I use in user-exit to derive FM assignment? Do you have an idea?
Thank you in advance,
Sibel

Hi Sibel,
Please check if note 1247722 and 1127135 are applied in your system. If not, kindly apply it and retest your issue. It should resolve it.
Kind Regards,
Vanessa.

How to give commitment item while changing tax %.

how to give commitment item while changing tax %.

Dear shahed
Can you please be clear in your question??
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How to give commitment item while posting tax

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HI
Commitment Item will be derived from the G/L account. You need not enter the commitment Item. Whenever u create a G/L account go to FMDERIVE and assign the G/L account to the commitment Item.
Hope this helps. If it helps plz assign points.
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Hi Gurus,
Please tell me how can i do the cash management project wise. What needs to be configure and what is the business process???
How can we do cost planning and budgeting in projects???
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Hi,
The coffiguration steps for Cash Management are as follows:
1 Maintain FM Area
2 Assign company code to FM Area:
3 Activate Project Cash Management in company code:
4 Create and Assign Commitment Items
5 Check Assignment of G/L Account / Commitment Item
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     Unit Costing
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     Easy Cost planning
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Fund center and commitment item not updated

Hi!
We are using Funds Management together with SRM. When we change the value of e.g. cost center and not the account assignment itself we do not get an update on fund center. When changing account we do not get an update on commitment item either. This is standard SAP and we have been asked to use BBP_DOC_CHANGE_BADI. Have anyone else had this problem?
I would really appreciate if anyone have some code for this BADI or any other badi e.g. BBP_ECS_PO_OUT_BADI. It is only important that changes in PO when replicated to back end results in the correct update of commitment item and fund center.
Sincerely
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Solved through BBP_DOC_CHANGE_BADI

Fund Center & Commitment Item

What is the difference between Funds Center and Commitment Item ?
Thank you
Ravi

HI
<b>Commitment Item:</b>
Commitment items represent the functional grouping of an organization within a financial management area (FM area). Commitment items classify budget transactions and business transactions affecting liquidity into revenue, expenditure, and cash balance items. You can assign budget for particular responsibility areas (funds centers) to the commitment items. Budget is used up as postings commitment items and funds centers with commitment and actual values. Funds reservations and business transactions entered in the feeder systems also affect the budget.
<b>Fund Center</b>
Organizational unit within an FM area which represents the structure of an organization (areas of responsibility, departments, projects) in the form of a hierarchy.You can assign budget to funds centers in Funds Management. Budget is used up as postings are made to funds centers with commitment and actual values. Budget is even consumed in Funds management through a reservation of funds or by business transactions entered in the feeder systems of Funds Management (such as financial accounting, materials management).Funds centers in Funds Management are arranged in hierarchies. You can define only one funds center hierarchy per FM area. There is only one top funds center in a funds center hierarchy. Every other funds center has exactly one superior funds center. A superior funds center is defined in the master record of a funds center.
Cheers
V.Krishnan
(Assign Points if useful)

Amount for budget in funds management

Hi
In case of internal order, we give create internal order first then we give budget amount in KO22.
Similarly, where we have to give budget amount in case of funds management. I have given fund, commitment item and fund center in FB60. But budget check was not done. entry was posted.
Please let me know how to use funds management. I have configured. But how to use it effectively, let me know.

Hi,
Funds Management is activated in your company when:
1 - You have activated Funds Management functionality (Enterprise Extension EA-PS is activated in transaction code SFW5
2 - and flags "Account Assignment Derivation" and/or "Activate Update in Funds Management" are activated in customizing path PSM -> Funds Management Government -> Actual and Commitment Update/Integration -> Activate/Deactivate Funds Management").
The checkbox 'Update' should be marked for your company code
Please also check these important notes:
1082741 Migration to ERP 6.0 (EA-PS 6.00)
429225   Migration FI-FM to SAP R/3 Enterprise Publi
666322   Derivation tool in the FM: Trace function
966093   FMDERIVE: Result display as of Release EA-PS 6.00
839488   Derivation of commitment item from G/L account
I suggest you to read also the documentation available in the following menu:
SPRO -> Public Sector Management -> Funds Management Government -> Prepare Funds Management Installation
It is only a text document but with links and with all the necessary instructions to start FM in your company.
I hope that this helps to resolve your issue.
Best Regards,
Vanessa Barth.

Funds Management - Wrong Account Assignment getting cleared in PR

Hi All,
We are working on Funds Management implementation at our workplace and we are facing a problem relating to account assignment. (SAP ECC 6.0)
We have defined a Account Assignment Derivation for a material as
Material Number = A100 assigned to Commitment Item = ComItem1 and Funds Center = FunCen1.
Now during the creation of a PR for A100, where the Funds Center and Commitment Item fields are mandatory, the wrong commitment item is automatically getting populated (ComItem2 that was defined under a different Funds Center, instead of ComItem1 ;but the fund center field in the PR is alright) and they are also getting passed right up to the MIRO stage, where I get the message "No Commitment Item entered in Item" (here too the wrong funds center and commitment item from the PR are getting populated automatically)
What's worse is that the budget document contains the new commitment item ComItem2 created under FunCen1.
I am not clear as to where the assignment to the funds center and the commitment item in the PR happens - and given that the assignment is given as required, how are the wrong values getting populated and then allowed to proceed upto MIRO ?
Regards,
Wy

Hi Eli Klovsky,
Thanks for the suggestion - was helpful to find out the target fields through the trace.
We went to the details column for the target field in the rule definition structure, and activated the "Overwrite with New Value" field, and in this case, the new values of fund center and commitment item are getting over-written.
However, one problem I have faced is that for materials which have no assignments, when we create the PR on the same line as that of the previous PR (By changing the material number), the old values are not getting replaced. They are however getting replaced once we come back and create a new PR, or add the material on another line.
Have to explore this better - there might be some human errors, where the material number is changed on the same line as that of the previous material PR, in which case, the existence of the previous commitment item and fund centers can result in wrong allocations to other divisions..
@All,
Really sorry to be continuing this discussion here, is it possible to move this to the appropriate Public Sector group ?

Funds Management as a budget source for Grants Management

Hi:
I have grant type whose budget source has been set as Funds Management and transfer to FM check box is also on. Now i have a fund center and commitment item which have been assigned to sponsored program and sponsored class master data respectively. I have created a grant with reference to these Sponsored program and sponsored class in initial draft phase. Now i want to post budget in FM and then automatically transfer it to GM as soon grant is awarded. I am following link http://help.sap.com/saphelp_erp60_sp/helpdata/en/3e/1b7e3cda04f678e10000000a11405a/content.htm .
In FM i have posted a budget (but did not release it) against an external fund, also against commitment items and fund centers which have been assigned to SC & SP respectively. Grant field is set as non relevant grant.
Now my question is at what point in time budget will be will be updated in Grants management , How will the transfer from FM to GM happen ? Please guide me
Regards

Hi Shyamal:
Please note that a DUMMY grant has been created in customizing Define "Not-relevant grant". I am following the process e.g
1..1 have 3 Million Research & education budget for year 2012-13 and for a varying sponsored programs and a sponsored class linked with fund center and commitment items respectively
2..Of these 3 Million i am expecting that i will receive 1 Million as grant .
3..In FMBB i ENTER 3 Million budget against DUMMY Grant along with combination of fund,FC & CI.
4.As soon an MOU is signed with Grantor and he releases amount 0.6 Million for budget i create a Grant master ans set its status to award ..Grant number generated is XYZ
5.Now i n FMBB, i try to release budget again this grant number but system is throwing error that budget amount is not sufficient for release for combination XYZ/FC/CI/Fund , system is true in saying so because earlier budget was entered and posted for DUMMY Grant and now i am trying to release it for Grant XYZ. System does not let me directly ENTER budget in FMBB against Grant XYZ and throws error "Grant XYZ can not be used to enter budget in FM".
Please note that in Grant type budget source has been explicitly defined as "Funds Management"
Regards

No commitment item entered in item 00002 SCL 270303

Hi,
I had implemented Funds Management.All configuration is done.Now when im posting a FI entry system is neither giving any budget exceed message nor recognisisng Second line items Commitment .
Basically sytem is not recognising commitment items for the the GL which are assigned to Dummy commitments.
below is the error.
Help if anybody is having any input
No commitment item entered in item 00002 SCL 270303
Message no. FI311
Diagnosis
The posted document contains at least one company code in which Funds Management, Cash Budget Management, or Project Cash Management is active. Therefore you must enter a commitment item in all involved company codes.
Procedure
Enter a commitment item.
If you cannot enter a commitment item, check with your system administrator that your account assignment derivation is adjusted so that the system can automatically derive a commitment item from another account assignment, or from the G/L or cost element

Hi Deepa
Suppose when you post a document rs 5000 and you post the budget on that GL 4000, then system not post the document and give the errro Budget is exceed something.
In that case you check in SPRO -Public sector management -Fund management goverment -Actual & commitment update - integration - Active& deactive fund management
Here you check out fund management is active or deactive.If deactive then system not given the message budget exceddand not update the budget report.
2. No commitment item entered in item 00002 SCL 270303
in that case check the derivation rule Fmderiver transaction code , here you see you assign GL to commitment item
B) you go to the transaction code FMBSBO - Budget adddress - here you assign commitment item to fund center
then also go to FMBSPO - Payment address - here alos you assign the commitment item to fund center
Kindly revert in case of any query
Regards
Roobal

"Error occurred in derivation rule" & "No commitment item entered in item".

Unable to create Purchase Request (PR) and the following error message shows
"Error occurred in derivation rule. See Long Text"
Diagnosis
Fund From Commitment Item
No entry in a derivation rule was found for the specified source fields.
The derivation rule was set up that an error message appears when this happens.
The required derivation rule entry would need the following source fields:
Commitment Item
xxxxxxx
Procedure:
Create an entry in a derivation rule for these source field values. Make sure that entries exist for all the valid source field values. If the derivation should not always be carried out, you can also define rule so that no error message appears if a derivation rule entry does not exist.
Can any one help how to find out the root cause of the error and solve this issue
Regards,
GB

I was able to duplicate your error by creating the following.
I went to transaction FMDERIVE and created a derivation rule and named it "Fund From Commitment Item".
On the definition tab, I selected committment item (COMMIT_ITEM) for the source field and the target field selected (FUND).
The condition tab was left blank. NOTE: On the attribute tab I selected the option "Issue Error Warning If No Value Found).
I entered no rule values (F9) within the rule (for example such as commitment item XXXXXXX = fund YYYYY) and saved.
After creating this derivation rule, I get the same error message because there were no values in the derivation rule (the source commitment item used was not found in the rule).
If Fund is a field that is always keyed manually then I would not have such a derivation rule.
But you may have some exceptions (like we do) and in the case of exceptions you can populate the derivation rule with those exceptions... i.e. whenever commitment item XXXX is used then the fund should be equal to YYYY further using your conditions and attributes for your custom needs.

Reassignment of commitment items

Hello,
Due to new budget we need to update the commitment item in funds
commitment documents and purchase requisition that are already created.
What is the best way to do this update?
Thanks
Paula Teixeira
Moderator: Please, use standard tools of reassignment

Hello Paula,
You can use the tools for reassignment available in Funds Management
Steps would be as follows:
- Define a derivation strategy for reassignment (tx FMYC)
- Select documents for reassignment (FMCN, FMCB..depending on your requirements)
- Convert documents (FMCT)
- Reconstruct FM documents (FMN3N for Pr's, FMN4N for PO's, etc)
See the online help:
[Reassignment|http://help.sap.com/saphelp_erp60_sp/helpdata/en/b3/fa3a95ecd9465c82957992e30e1ff2/content.htm]
[SAP Internal data transfer|http://help.sap.com/saphelp_erp60_sp/helpdata/en/9f/9a0826576611d295960000e835339d/content.htm]
Hope this will help you
Kind regards
Mar

Commitment item can not derived from main asset number

Dear all,
Our client have 1 G/L LVA and divided to many asset class LVA. Asset lva will post to general expense when run depreciation, and they want the acquisition/procurement of LVA should check the budget of the general expense.
It means the acquisition of LVA will check the budget of general expense, then no budget when run depreciation.
I already setting for no check budget for run depreciation. However, i found trouble when set the derivation from main asset number to commitment item. I want to set from main asset number because only 1 G/L LVA.
Derivation rule from main asset number not populated to commitment item which i'm expecting, example
FMDERIVE (1)   CI from main asset number (for acquisition)
                   asset number         CI
                  23000000000        7400000102
FMDERIVE (2) CI from g/l account
                   G/L acct.                CI
                 2290000001          2290000001
Because asset number 23000000000 assign to g/l 2290000001, then the tracing always read the g/l account, then derive to commititem 2290000001 NOT to 7400000102.
I already give many condition however it can not work. Even i deactivate fmderive (2), asset number can not populate to relevant commitment item.
Please give me advice how derive the commitment item from main asset number or relevan things.
Regards,
Dewi

Hi Dewi
Please have a look at these notes which I think are interesting:
[736914|https://service.sap.com/sap/support/notes/736914]     Budget relevance of asset transactions
[1268001|https://service.sap.com/sap/support/notes/1268001] FI313 - No funds center entered/derived
So, if you need to derive the FMAA from the Asset master data, you could enable a derivation step calling function module FMDT_READ_MD_ASSET. Take care of following derivation steps which may be overwriting the derived values from FMDT_READ_MD_ASSET. See the trace log, according to note [666322|https://service.sap.com/sap/support/notes/666322]
Cheers
Mar

Usage of FMBV in funds management

Dear Experts
Iam creating one po at the time the following message displayed
ITEM 010 2000 /4105200000/ COMMITMENT BUDGET FOR 2011EXCEED .
But i opened FMBV T code and gave funds management area, fiscal year and commitment item and funds and executed , the problem automatically solved . I dont know what is the relation this t code .
Can any one tell me the usage of FMBV Tcode in funds management ,
Thanks & Regards
Vijay Kumar

Hi,
FMBV executes a program to reconstruct AVC ledger for Former budgeting in FM (for BCS there is a similar transaction FMAVCREINIT). This transaction has to be executed sometimes in oredr to correct inconsistencies in budget control tables.
Regards,
Eli

How to do Commitment item carryforward (Fund Management) ?

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