How to enter a new Date and Time each day in a Numbers Spreadsheet...

Hi... I have finally decided to move away from Excel and really give Numbers a shot... I have an application where each day I first enter the current date and time into a particular cell of a new row and then I enter some data in cells adjacent (in the same row) as that entered date-time. Then the next day I want to again enter the (new) current date and time and add more data next to that new date-time and so forth day after day... You can't use something as simple as =NOW() because then everyday, ALL of the date-times would change to the current time... Nope, now what I want... I just want to be able to EASILY and QUICKLY enter the current date-time value in one call and then have that specific value stay there forever... In Excel, this is accomplished with the keyboard shortcuts of
<cntl> followed by a semicolon (;) for the date
then enter a single space (for separation of date versus time) followed last by
<command> followed again by a semicolon...
So all together that is,
<cntl><;><sp><command><;>
and that puts something like
4/10/2010 9:49:00 AM
in a single cell...
That's what I now want to be able to do in Numbers...
How do I do that??? Do I use the menubar item "Insert Date and Time" and if so, how exactly do I get the current time to show up in the chosen cell??? With formatting??? Is there a keyboard shortcut method like the one I mentioned that works for Excel?? I've perused the manual and though I found lots on date-time, I didn't see how to do specifically what I want to do... I likely just missed it as surely it must be easy to do...
Any feedback would be much appreciated... thanks... bob...

Badunit wrote:
The result of running that script is "UI Enabled = TRUE".
I have cells named by the header values.
This may be the problem.
The script is an old one which deciphered only the letter+digit cell references.
Here is a new version which works with every kind of cell reference.
--[SCRIPT insertDateTime]
Enregistrer le script en tant que Script : insertDateTime.scpt
déplacer l'application créée dans le dossier
<VolumeDeDémarrage>:Users:<votreCompte>:Library:Scripts:Applications:Numbers:
Il vous faudra peut-être créer le dossier Numbers et peut-être même le dossier Applications.
Placez le curseur dans la cellule qui doit recevoir la date_heure
menu Scripts > Numbers > insertDateTime
La cellule pointée reçoit la date_heure.
L'aide du Finder explique:
L'Utilitaire AppleScript permet d'activer le Menu des scripts :
Ouvrez l'Utilitaire AppleScript situé dans le dossier Applications/AppleScript.
Cochez la case "Afficher le menu des scripts dans la barre de menus".
+++++++
Save the script as a Script : insertDateTime.scpt
Move the newly created application into the folder:
<startup Volume>:Users:<yourAccount>:Library:Scripts:Applications:Numbers:
Maybe you would have to create the folder Numbers and even the folder Applications by yourself.
Put the cursor in the cell which must receive the date_time.
menu Scripts > Numbers > insertDateTime
The pointed cell receives the current date_time.
The Finder's Help explains:
To make the Script menu appear:
Open the AppleScript utility located in Applications/AppleScript.
Select the "Show Script Menu in menu bar" checkbox.
Yvan KOENIG (VALLAURIS, France)
2009/03/01
2010/04/11 is now able to treat every kind of cell references
property theApp : "Numbers"
--=====
on run
set {dName, sName, tName, rname, rowNum1, colNum1, rowNum2, colNum2} to my getSelParams()
my doYourDuty(colNum1, rowNum1, tName, sName, dName)
end run
--=====
on doYourDuty(c, r, t, s, d) (*
c = columnIndex
r = rowIndex
t = table's name
s = sheet's name
d = document's name *)
local cdt
set cdt to my cleanThisDate(current date) (* the new date_time as a clean date_time *)
tell application "Numbers" to tell document d to tell sheet s to tell table t
set value of cell r of column c to cdt as text
end tell -- application …
end doYourDuty
--=====
on cleanThisDate(dt)
(* ugly code but once I got date_time with milliseconds so if necessary, I drop them *)
local l
set l to my decoupe(dt as text, ":")
if (count of l) > 3 then set dt to date (my recolle(items 1 thru 3 of l, ":"))
return dt
end cleanThisDate
--=====
on getSelParams()
local r_Name, t_Name, s_Name, d_Name, col_Num1, row_Num1, col_Num2, row_Num2
set {d_Name, s_Name, t_Name, r_Name} to my getSelection()
if r_Name is missing value then
if my parleAnglais() then
error "No selected cells"
else
error "Il n'y a pas de cellule sélectionnée !"
end if
end if
set two_Names to my decoupe(r_Name, ":")
set {row_Num1, col_Num1} to my decipher(item 1 of two_Names, d_Name, s_Name, t_Name)
if item 2 of two_Names = item 1 of two_Names then
set {row_Num2, col_Num2} to {row_Num1, col_Num1}
else
set {row_Num2, col_Num2} to my decipher(item 2 of two_Names, d_Name, s_Name, t_Name)
end if
return {d_Name, s_Name, t_Name, r_Name, row_Num1, col_Num1, row_Num2, col_Num2}
end getSelParams
--=====
set {rowNumber, columnNumber} to my decipher(cellRef,docName,sheetName,tableName)
apply to named row or named column !
on decipher(n, d, s, t)
tell application "Numbers" to tell document d to tell sheet s to tell table t to return {address of row of cell n, address of column of cell n}
end decipher
--=====
set { d_Name, s_Name, t_Name, r_Name} to my getSelection()
on getSelection()
local _, theRange, theTable, theSheet, theDoc, errMsg, errNum
tell application "Numbers" to tell document 1
repeat with i from 1 to the count of sheets
tell sheet i
set x to the count of tables
if x > 0 then
repeat with y from 1 to x
try
(selection range of table y) as text
on error errMsg number errNum
set {_, theRange, _, theTable, _, theSheet, _, theDoc} to my decoupe(errMsg, quote)
return {theDoc, theSheet, theTable, theRange}
end try
end repeat -- y
end if -- x>0
end tell -- sheet
end repeat -- i
end tell -- document
return {missing value, missing value, missing value, missing value}
end getSelection
--=====
on decoupe(t, d)
local l
set AppleScript's text item delimiters to d
set l to text items of t
set AppleScript's text item delimiters to ""
return l
end decoupe
--=====
on parleAnglais()
local z
try
tell application theApp to set z to localized string "Cancel"
on error
set z to "Cancel"
end try
return (z is not "Annuler")
end parleAnglais
--=====
--[/SCRIPT]
It's available on my idisk :
<http://public.me.com/koenigyvan>
Download :
For_iWork:iWork '09:for_Numbers09:insertDateTime.zip
Yvan KOENIG (VALLAURIS, France) dimanche 11 avril 2010 14:16:41

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