How to get flagged messages in to tasks or alternatively view another users to do list.

If someone could just help me out I would be extremely appreciative.
2 of us work in one mail box together called admin. when one of us is away we like to use the flags to create follow ups for each other on certain email items.
Firstly, I can only see my main accounts to do list
Secondly, when I flag a contact / message / anything in fact, in any mailbox it only appears in their respective to do lists and not in their tasks. Thus I cannot see what I have flagged for them at a glance as I can not find a way to view other peoples
to do list. i.e. neither of us can see any of the flags in the shared mailbox we use (admin) unless we log in under a different profile, which is troublesome as it takes way to long to switch back and forth.
I presently use colour categories to delegate who is currently in charge of answering certain emails and use custom flags to note what we are waiting for in particular to a certain email and then mark a tick when it has been dealt with. Simple system but
not currently working in full due to the follow up flags not appearing in tasks.
This also affects my task synching on my mobile where once again it only shows what is in tasks... i.e stuff I have physically typed in outlook rather than flagged content; mails, contacts etc.
Any ideas how to get the follow up flags appearing in tasks or an ability to see other peoples to do lists... the first is more preferable but I will take what I can.
Kindest Regards
Woody

Just add the 'admin' mailbox as additional account in Outlook, as opposed to additional mailbox (i.e. don't add it from Accounts Settings -> More settings -> Advanced, but from File -> Add account instead).
It will then show flagged items and tasks from all accounts in the 'To-do' list.

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