How to go for Advance Payments..Release Process

Question

Hi SAP Experts,
How to go  for Advance Payments..
Any Guidence will be appriciated with Points..
Thanks in Advance
Adarsh
Edited by: adarsh srivastava on Jan 25, 2008 7:57 AM

Answer 1

Hi Aadarsh,
Advance payments is nothing but Down payments. Here i am taking down payment to Vendor and later clearing against invoice.
PROCESSING DOWNPAYMENT MADE TO Vendor
ENTERING DOWNPAYMENT REQUEST:
Accounting –> Financial Accounting –> Accounts payable –> Document Entry  –> Down payment –> Request (or) F-47
Document date – 24/07/2007 (current date)     Posting date – 24/07/2007 (current date)
Account             – ****** (LG)                     
Trg.sp.G/L Ind. – A & press enter.
Amount            – 25000/-               Business area – 830B
Due on             – 27/07/2007           Text – Down payment request & POST.
DISPLAY VENDOR A/C – TO SEE NOTED ITEMS:
All requests are comes under NOTED ITEMS. To see this, select the T code FBL1N.
Vendor Account – ****** (LG)          Company code – 8301
     All Items     
   Noted items (deselect the rest of the all check boxes) & execute.
ENTERING DOWNPAYMENT MADE TO VENDOR:
Accounting –> Financial Accounting –> Accounts Payable –> Document Entry  –> Down payment –> Down payment (or) F-48
Document date – 24/07/2007           Posting date – 24/07/2007
Account     – ****** (LG)           Special G/L ind – A
Account     – 211002           Business area – 830B
Amount      – 25000/-     
Value date – 24/07/2007           Text – Down payment paid. (Don’t press enter)
Select REQUEST button.
In the next screen select the check box & select CREATE DOWN PAYMENTS button and SAVE.
DISPLAY VENDOR A/C – TO SEE DOWN PAYMENT MADE:
Select the T code FBL1N
Vendor Account – ****** (LG)
Company code  – 8301
     All Items
     Special G/L transactions (deselect the rest of the all check boxes) & execute.
POST PURCHASE INVOICE AGAINST PAYMENT MADE:
Accounting –> Financial Accounting –> Accounts Payable –> Document Entry  –> Invoice - general (or) F-43
Document Date – *//***          Posting Date – *//***
Company Code – 8301                Currency       – INR
PstKy – 31               Account – ****** (LG) & press enter
Amount – 50,000/-         Business Area – 830B           Payt terms – 830I
Text – Goods purchased
PstKy – 40               Account – 401000 (Material Purchased) & press enter
Amount – *          Business Area – 830B
Text – + & press enter. Select menu item DOCUMENT –> SIMULATE & POST.
CLEARING OF DOWNPAYMENT MADE AGAINST INVOICE:
Accounting –> Financial Accounting –> Accounts Payable –> Document Entry  –> Down payment –> Clearing (or) F-54
Document date – 24/07/2007           Posting date – 24/07/2007
Account       – ****** (LG)           
Invoice ref. – ****** (against which Vendor invoice you want to clear)
Text       – Clearing document
Select PROCESS DOWN PAYMENTS button. Double click in the TRASFER POSTING (or) specify the amount & SIMULATE & SAVE.
DISPLAY VENDOR A/C – TO SEE OPEN ITEMS:
Select the T code FBL1N
Customer Account – ****** (LG)
Company code       – 8301
     Open items
     Normal items (deselect the rest of the all check boxes) & execute.
CLEARING OPEN ITEMS MANUALLY:
Accounting –> Financial Accounting –> Accounts Payable –> Account –> Clear (or) F-44 
Account           – ****** (LG)
Clearing date – *//*** (Current Date)
Select PROCESS OPEN ITEM button. First deselect all items (by double clicking on the line items). Then double click on the first invoice line Item (Invoice – 25,000) and double click on the payment (Document type – KA) and SIMULATE and POST.
DISPLAY VENDOR A/C – TO SEE ALL ITEMS:
Select the T code FBL1N
Customer Account – ****** (LG)
Company code       – 8301
     All items
     Normal items (deselect the rest of the all check boxes) & execute.
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