How to handle this kind of scenario in SBO

Question

Hello, I am new to SAP Business One. I would like to know how to handle Transporation Company scenario below in SBO.
QUESTION 1: A transportation company has 30 truck. The company receives orders from the customer and use the trucks to deliver the goods from Point A to Point B everyday. The cost for delivery is $0.50 per-KG.
The way I handle above:
1. In ITEM MASTER DATA:
Create a new item > Item Type: Labor > Description: Delivery from Point A to Point B > and determine the delivery price is $0.50.
2. Use the item created in no 1 above when creating Sales order/Invoice.
If the weight is 5000kg then simply put QTY 5000 in Sales Order with the price of $0.50/KG, which has been set in Item Master Data.
Is the above method correct or there is better way to handle?
QUESTION 2: TRACKING EACH TRUCK EXPENSES BY ITS LICENSE PLATE:
Each truck has Spare Parts expense (e.g. bulbs, oil, battery, tires etc) that the company would like to track.
The company purchased the spare parts from suppliers and keep it in the warehouse. When a truck needs to replace its spare parts, the company will issue the parts and record it under that truck's license number as that truck's expense.
The goal is SBO must be able to provide detail monthly expense report for each truck when inquired by its license plate. I prefer NOT to manually input "directly" in Journal Entry to prevent error.
Thanks.

Answer 1

Hi,
welcome to sbo forum!
For your question 1, it will depend if you will only have 1 route for all of your deliveries.If your point of origin is always point a then destination is point B w/ price of $0.50,then you are right with your process... but if you will have to expand and move into different places, i think it will best for you to create a UDT for your pricing.
in summary:
1.create UDT pricing(with origin,destination and price)
2.Create UDF in row level of Sales order(U_origin,_U_destination)
3.) create FMs for your Sales order Origin and destination based on UDT Pricing table.
4.) create automatic fms for your price( based on origin and destination selection).
for question 2, all your repairs and maintenance will pass through AP invoice( either by item or service). in our country we normally use Ap service,since a truck has normally several types of spare parts. This figures will will surely add up to the number of item master data record in your system ,since you will need create a unique item for each and every item available.
-To monitor all your expenses, you will need to create a UDF in the header of PO, GRPO or AP invoice, place your plate number here. so that when you extract your reports, you will easily identify your expenses per truck.
in summary:
1.create UDF for header of PO,GRPO or AP( Udf_Plate number) you can set valid values for you udf or by FMS with default values.
2.Create Udf for lines of PO,GRPO or ap(UDF_spare part type) --note: if you will use the Item type document for repairs and  maintenance then i guess you dont need to add UDF_spare parts.
Hope i was able to help you.
Regards,
Darius Gragasin