How to hyphenate page ranges in InDesign CS4 Index

Hello,
Does anyone know how to automatically hyphenate page ranges in an index in InDesign CS4? In other words, if I generate an index with a reference on multiple consecutive pages, it looks like this:
Entry 1, 4, 5, 6, 7, 8, 9, 10
Obviously, this is much more cluttered than if it could read:
Entry 1, 4-10
I'm wondering if anyone knows whether there is an option to cause InDesign to do this automatically. I'd hate to have to go through and do it by hand.
Thanks in advance,
Professor F

Thanks very much, Jong, this is a helpful start. Unfortunately, it creates a new problem for the one it solved; when I run it, it will insert page numbers after the first letter of the index entry. So
Certificate of insurance 389, 390, 391, 392
becomes:
C, 389–92
ertificate of insurance 390, 392
I regret that I don't know anything about scripting. Is there some way to fix this, either through InDesign settings or by adjusting Peter's script?
Many thanks!
F

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First off, it's been a while since I've posted here! I feel all giddy =)
Second, thanks for taking time to look at this one....
I'm on XP using InDesign CS4. We've created and updated many book files over the years starting with CS1 and have not run into this situation before. I'm hoping someone out there can help shed some light as to why, if not a fix. This particular project is a chapter based book file that was originally made several years earlier using InDesign CS1. There are 11 chapters, plus Table of Contents, Index, and technical matter up front. Since the original production, information has changed so we have set out to make an update.
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OK!
Old Chapter 5 is now new Chapter 1 and required reinsertion into the book document. This was the same for most of the other chapters as well. Upon all updates, the page numbering, sequences, etc., all checked out. I updated the ToC withgout issue. I then attempted to update the Index. This is when I noticed that the "Update Index" option was greyed out (Windows/Type & Tables/Index Shift+F8). Odd, but Ok, so I tried to generate a new index. No luck there either as it only created a empty text field with the title "Index" but with no entries. I then checked the Index Preview list and noticed that all but perhaps 5% of my entries were missing.
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I do have the old Index.ind file with all old entries as well as several prints for reference should I need to comb the ENTIRE book replacing each Index entry. I hope that is not my only option! I hope hoping that one of you might offer some sound advice that I'm overlooking here before I head down that road. Please help me, Obi-won. You're my only hope. Any takers?
Thanks in advance for any suggestions. It's much appreciated!
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yn wrote:
First off, it's been a while since I've posted here! I feel all giddy =)
Second, thanks for taking time to look at this one....
I'm on XP using InDesign CS4. We've created and updated many book files over the years starting with CS1 and have not run into this situation before. I'm hoping someone out there can help shed some light as to why, if not a fix. This particular project is a chapter based book file that was originally made several years earlier using InDesign CS1. There are 11 chapters, plus Table of Contents, Index, and technical matter up front. Since the original production, information has changed so we have set out to make an update.
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- Layout changes (i.e., page shifts due to additional graphics, some text content added, some removed, but nothing heavy)
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- Chapter sequence has changed so that old Chapter 5 is now new Chapter 1 and all following chapters shifted up by one. This literally changed all file names of the individual InD chapter files used to comprise the book document.
OK!
Old Chapter 5 is now new Chapter 1 and required reinsertion into the book document. This was the same for most of the other chapters as well. Upon all updates, the page numbering, sequences, etc., all checked out. I updated the ToC withgout issue. I then attempted to update the Index. This is when I noticed that the "Update Index" option was greyed out (Windows/Type & Tables/Index Shift+F8). Odd, but Ok, so I tried to generate a new index. No luck there either as it only created a empty text field with the title "Index" but with no entries. I then checked the Index Preview list and noticed that all but perhaps 5% of my entries were missing.
So this is where I am. Yes, content was edited, but not to the extent that would have deleted so many indexed entries throughout the book. Has anyone had experience with index errors during conversion from CS1 to a newer version? Or perhaps by renaming and reinserting chapter files into the master book document? I always assumed that the Index entries were held within the chapter file they were created in, until running the book-based Index generation. Perhaps I'm wrong. Could renaming/reimporting chapters have wiped my entries?
I do have the old Index.ind file with all old entries as well as several prints for reference should I need to comb the ENTIRE book replacing each Index entry. I hope that is not my only option! I hope hoping that one of you might offer some sound advice that I'm overlooking here before I head down that road. Please help me, Obi-won. You're my only hope. Any takers?
Thanks in advance for any suggestions. It's much appreciated!
- Noel.
Please forgive my weird sense of humor, but, it looks like you've found a perfect way to delete 95% of your index markers in a book.
Seriously, I'm not certain how this could happen, but I do have a couple of ideas on how to troubleshoot that I learned from some years as a trainer and tech-support guy.
* Go back to the beginning of your process. Open a copy of an old file in CS1, if you still have it, and if it runs on a workstation that's compatible with it. Generate an index; the original index markers should work. If you don't have CS1, open a copy in whatever release you used to convert your old files, and generate an index. Compare the two indexes, if you have been able to make one for the file with CS1. If no CS1, compare the index entries in the newer version's index with the complete CS1 index. If any original-index entries from the test file aren't present in the newer-version index, here's where things went bad. If nothing's lost, this likely isn't the trouble spot.
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* If the file conversion doesn't lose index markers, then the book feature is the next place to look. Create a new book in CS4 and add the files in the old order and generate an index. Compare it to the original. No loss, then push it harder, and rearrange the order of documents in the book, and regenerate the index. If this fails, generate a brand-new index. If both index generation approaches fail, then you've found the problem. Perhaps someone can suggest a fix.
* If all's OK so far, try more stuff, like rearranging chapter files, generating the index.
* If rearranging files works, test each succeeding step in the process until you find the failure.
* If you can't find a fix for the problem you uncover as the cause, one possible help in re-marking content for a new CS4 index would be to export the original book file set from CS1 to PDF with index entries set to create hyperlinks. Then work through that PDF index by clicking the page references to find their sources, and create new markers in the new files.
HTH
Regards,
Peter
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How to hyphenate page ranges in InDesign CS4 Index

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