How to maintain info in the Toshiba ReelTime that I keep on toolbar?

I hope I'm in the right place :-)
I would like to understand, for once and for all, how to maintain info in the Toshiba ReelTime that I keep on my toolbar.
Whether pictures or documents on my dasktop: when I send them to documents they are lost from ReelTime and it says "the file for this shortcut no longer exists."
How can I avoid that because what is the point of ReelTime otherwise?
Thank you.

Hi
Toshiba Reeltime is a free app showing you a visual timeline of your recently accessed files using graphic thumbnails like movie frames, so you can get to your files faster.
The Reeltime makes easier to search for files up to 5000 recently used documents in a timeline. The presentation will be in reverse chronological order, so the most recently used files would appear firstly. Filters allow you to limit the search to photos, text documents or other types.
> Whether pictures or documents on my dasktop: when I send them to documents they are lost from ReelTime and it says "the file for this shortcut no longer exists."
This happens because the place of the files has changed

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