HOW TO MAKE SHORT CLOSER OF PURCHASE ORDER

Dear cons
The p.o quantity in the P.O is 100 MT. we have done Goods receipt of 90 MT. now the pending qty. is 100-90= 10MT. we donot want to enter goods receipt for remaining 10MT. we want to make short closer of the P.O. (not delete the p.o).one of my friend told me that you can make flag for deletion of p.o in the table. If yes , how can i do it. pl. solve it.
thanks
nrk

hi buddy
change ur po
frist put quantity 90 and then put delivery completed tick in delivery tab in item level
or select the item and lock it (lock icon is there just below item details )
ur po will be locked and it will be accepted as del completed
reward if helpful
regards
kunal

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Short close of Purchase order

Hi All
i want to close the Purchase order for which very small % quantity is open.
Ex:
PO qty is     :     100 kgs
GRN Qty is :      95 kgs
inovice Qty is :   95 kgs
i want to close this PO becose , i am not expecting an GRNs.
How can we do this, can any tell me.
Regards
M S K

Hi,
You can give delivery completed indicator in PO, but it will not control further GR. So you can block the line item, so that further processing of PO will be avided.
Regards,
Prabu

How to make Field mandtory in purchase order?

Dear GURUS,
I want to make Tracking no field mandatory in purchase order for particular Purchase Group?
Also po not allow more than 2 quantity for above case?
pls guide me how can configure this?
Regrds
pravin.

yes you have to give the table and field name. say example. Input parameters: material (MATNR) = MSEG TABLE
pLANT(WERKS) = MSEG TABLE
Output
1. Material
2. Plant
3. Storage Location
4. Movement type
5. Posting date
6. Material descriptiion
for above you have give field name and table and give the logic how to fetch the data.

How to do form personalization on purchase order cancell functionality

Hi,
how to make form personalization on purchase order form so that user should not cancell the PO.
Please suggest.
Thanks

This is already available in the additional line information..though..
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Dear All,
Please guide me how to close Service Purchase order if the part services are pending and Net value is not completed or no service entry done.
But still we need to close the purchase order.
Is there any manual provision in Service Entry Sheet or Purchase order ?
Please help.
Shailesh Panchal

Hi,
Activate Delivery Complete Indicator on Service Purchase Orders through configuration.
SPRO-Materials Management-Purchasing-Purchase Order-Define Screen Layout at Document Level-PT9F-Define Screen Layout at Document Level-Optional
Now check all the service purchase orders for which you want to close.
Hope this will help you.
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How to check/update an open purchase order ?

Dear Experts,
Is there any Transaction to check the open purchase order?
Since our company has recently started working with SAP, my supervisor asked me to make a full report of it.
Thus, I would kindly like to ask
                                                   how we can check the open purchase order?
                                                   how to check/see purcahse orders that are not shipped yet?
                                                   how to see purchase orders that are currently overdue?
I will really appreciate if you can give me a detail overview of an purchase order(even more than the questions mentioned above).
Thankyou in advance.
Wishes,
Jeevan

Hi Jeevan,
Check ME2L or ME2N with Scope of list as BEST or ALV and Selection paramters - WE101 or WE103
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How to reopen a particular closed purchase order

Hi all,
In our company when AP_MATCHING is run, we got some matching exceptions. one of them is RULE_S210, which states that invalid POs. So we went to those POs, and found that the PO Status is Completed. I guess they were closed. so i am thinking by making those purchase orders' status to Dispatched will not give any matching exceptions.
But i am not sure how to reopen a close purchase order.
Can any one please tell me how to re-open a particular purchase order that is closed.
I have gone to Purchasing -> Purchase Orders -> Reconcile POs -> Reopen POs.
But according to my research in peoplebooks, that Reopen POs will just reverse the last run of PO_RECON(the process, which is used to close the purchase orders) of the PO process. I dont think it will not Re-open a particular PO. There are no parameters in the run control page fo reopen a PO.
Please help me. It's a production issue.
Thank you,
Bye.

What I heard it it it is an issue with FS 8.8.
They fixed it in 9.0 so that you can re-open any purchase order.

Unable to Close the Purchase order : You cannot post acquisitions to asset

Hi All
Purchase order unable to close due to asset being capitalised and captured in last FY.
We are getting the below error message.
You cannot post acquisitions to asset 125782
Message no. AA394
Diagnosis
You want to post an acquisition to this asset. However, according to depreciation key Z620 that was used, acquisition postings are only possible in the year of the initial acquisition or of the capitalization date.
Procedure
Check the asset number, the asset value date and the transaction type. You have to create sub-numbers for subsequent acquisitions using this depreciation key. However, these sub-numbers cannot adopt their depreciation start date from the main asset number.
Please help us to resolve the issue and how to close the Purchase order.

Hi,
Please notice that error AA394 may be displayed correctly due to customizing settings of the depreciation key in transaction AFAMA when setting field XNAZUG (Acq.only allowed in capitalization year) > YES
The only workaround is to change your settings regarding field 'Acquisition only allowed in capitalization year'   > NO
Also have a look at SAP Note No. 211283 to understand how the flag operates.
I hope this helps to clarify.
Kind regards,
Brigitte

How to see the list of purchase order

hi,
Please kindly guide me how to see the list of purchase order released and unreleased both.
Regards,
Sanchita

Hi
Check it out in Tcode ME2N
Menu bar - Edit -Dynamic selections - Purchasing document header - Release status.
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Thanks
Raman

How to find print preview for purchase order like what we find in va03

hi guru's
how to find print preview for purchase order like what we find in va03
let me share ur information
thank u

Hi
You can see the Print Preview/printout etc using the Transaction ME9F for Purchase Order
Execute the ME9F tcode and execute you will get lot of PO's select any Po and press display message
you will see the print preview
Similarly for RFQ output use the Tcode ME9A
for Contrat use ME9K
for GR output use MB90
Reward points for useful Answers
Regards
Anji

How to creat deadlock for the purchase order in SAP Workflow

How to creat deadlock for the purchase order in SAP Workflow

Hi Ben,
Are you using FM "CONVERT_DATE_TO_EXTERNAL" before passing delivery date? If not, use FM like this, before passing the date to BAPI_PO_CREATE1 and it might work
DATA: vf_doc_date(10),
             internal_date TYPE d.
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     internal_date = vf_doc_date.
CALL FUNCTION 'CONVERT_DATE_TO_EXTERNAL'
    EXPORTING
      date_internal            = internal_date
    IMPORTING
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    EXCEPTIONS
      date_internal_is_invalid = 1
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Regards,
Vivek

How to disable hold button in purchase order creation.

hi
how to disable hold button in purchase order creation.

Select single * from VBAK where clause
---It fetches single record from the database, based on the condition you specified in the where clause.
Where as select * from VBAK up to 1 row
---Fetches first record if the condition specified in the where clause is satisfied, otherwise it doesn't fetch any record

Process to CLOSE-OUT Purchase orders.

Hi,
Would anyone be able to share the process they follow to close-out Purchase orders which are open ?
Thanks,
RB

Allen,
Thanks for your inputs. Below
1. Goods receipt the total quantity for all lines - this would be the normal way that the PO is closed - Agree with you on this.
2. We do not use the last delivery checkbox on the confirmation document because eventually if a PO needs to be opened for some reasons we cannot later on.
3. Incase of partial confirmations and closing open PO's there have been issues in the past with deleting the line. For some reasons, the PO had to be opened again, line item had to be undeleted and this did not seem to work quite well.
4. Another way to close a PO is -Go to the PO line items and flag the 'No further confirmations expected' indicator for every line and re-order the PO.
This will remove the commitments in backend. If a PO needs to be re-opened later (for some odd reasons) it is just a matter of unchecking the indicator (for that line) 'No further confirmations expected'. Would be nice to get your inputs on this.
Thanks
RB
Edited by: Rajeshree Bhatiya on Mar 15, 2010 5:17 AM
Edited by: Rajeshree Bhatiya on Mar 15, 2010 5:20 AM

How to extract TEXT for archived Purchase Orders ?

Hi Friends,
Can any one tell me how to extract TEXT for archived Purchase Orders ?
I have used READ_TEXT but that is not fetching texts for archived PO's. Whenever I am trying to fetch data from STXH against archived PO, no value is coming and resulting SY_SUBRC <> 0.
Any demo code will be highly appreciated.
Thanks in advance..
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Hi,
You can see that table STXH is linked to archiving object MM_EKKO (you can see it in tcode DB15).
My suggest is that you must get the data. See the demo object BC_SBOOK in tcode AOBJ. You can see the report to reload data. The object is get the data in an internal table. So for report SBOOKR you can see this function module:
*   get data records from the data container
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I hope this helps you
REgards
Eduardo

How can i see the Asset purchase order & GR after settlement

Hello Gurus,
Would you please tell me how can i check the Asset Purchase order, which is settled (WBS Element)? How can i see the GR document for the specific asset? & if i treat as a expeneses toward the project where i get the GR/ PO in asset explorer?
Warm Regards,
Dhananjay Rahane.

Dear,
Dhanajay.
Purchase order related to asset you can see in Asset Master itself. Go to AS03 - Environment ( Menu bar ) - Click on Purchase Order. Here you will have all the relevant PO's relating to asset.
GR you can see in PO at a Purchase Order history. The data relating to asset you can see in left hand side navigation in AW01N Asset Explorer. Like as Vendor, PO's, etc.
WBS in PO you can see in Account Assignment Tab if your PO is created with N. ( Network PO ). WBS linked to Network you can see in CJ20N ( Project Builder ).
WBS Actual values can see in report CJI3 Actual Cost & Revenues.
I hope this helps you to solve your issue. If you have any doubts feel free to share.
Regards,
Pankaj A Bhalerao.

HOW TO MAKE SHORT CLOSER OF PURCHASE ORDER

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