How to manage iphoto library

I currently have 33,000 pictures in iphoto. How do you recommend managing my library? Ideally I would like to have a separate library by year. Since I have about 5 years worth of photos in this existing library how do I seperate them?
Thanks

ics7
The free way: IF you have enough disk space: Duplicate your library and remove the pics for the other four years... repeat as necessary.
Inexpensive: iPhoto Library Manager
Regards
TD

Similar Messages

How to manage iPhoto library that's too big for my hard drive

I have a mid-2007 iMac with a 250 GB HD. My iPhoto library is 164GB. Is there a way to move this library off the HD to a backup drive? I have no more capacity to operate with.
O'S X 10.7.5. IPhoto '11

Yes, you can move the iPhoto Library to any other attached Mac drive and it will work fine. Double-click the moved file to launch iPhoto, and it will remember the library location the next time - you can just launch iPhoto normally from that point on.
Delete the original once you're sure the new file works.
You might also want to look at iPhoto Library Manager, which lets you split a large library file into multiple libraries. I think it's about $20-30.
Matt

How to manage iphoto library location?

I can have iphoto library either in Mac's SSD (128GB) or external hard-disk. If the whole library is in SSD, it can't grow beyond 128GB or at max 512 GB). If I move the whole library to external hard-disk, I will have to mount it every time I need to look at the photos. Is it possible to split the library between mac's internal SSD and external hard-disk such that favorite and recent photos stay on both SSD and hard-disk and all the photos in external hard-disk? Whenever hard-disk is plugged in, it can sync and show all the photos in iphoto. Is it possible to do this in mac?

Yes. By having two Libraries.
Make sure the drive is formatted Mac OS Extended (Journaled)
1. Quit iPhoto
2. Copy the iPhoto Library from your Pictures Folder to the External Disk.
Now you have two full versions of the Library.
3. On the Internal library, trash the Events you don't want there
Now you have a full copy of the Library on the External and a smaller subset on the Internal
Some Notes:
As a general rule: when deleting photos do them in batches of about 100 at a time. iPhoto can baulk at trashing large numbers at one go.
You can choose which Library to open: Hold down the option (or alt) key key and launch iPhoto. From the resulting menu select 'Choose Library'
You can keep the Library on the external updated with new imports using iPhoto Library Manager

How to manage a library

how to manage a library? I would like to save half of the library to a external HD, is it possible?

I would like to save half of the library to a external HD, is it possible?
Storing libraries across multiple devices is not supported in iPhoto - you would need Aperture for that.
What you could do, would be to split your library in two libraries, one with the older events, and one with the newer events, for example.
A simple way to do this is
Update your backups, so you have a current backup copy of your system, before you start deleting from your iPhoto libary.
Then connect the external drive and check, if the file system of that drive is correct - MacOS Extended (Journaled). If the drive still has a different default file system, you need to move all data to a different drive and reformat it, see: Format external drives to Mac OS Extended before using with Aperture
Drag the iPhoto library in the Finder from your Pictures folder (or the current location) to a folder on the external drive. This will create a copy on this drive. Test this copy, if it working. If you are satisfied, that the copy went well, delete the events you do not currently need from the internal libary on yor mac. Ensure that the external drive will be included in your backups.
The more flexible solition would be to use the paid version of iPhoto Library Manager. That will allow you to move selected events to another library. See:
download here: iPhoto Library Manager

How to make iPhotos library available to other users

how to make iPhotos library available to other users

To give others selective access to your iPhoto library, you have the option of using iCloud Photo Sharing, if the privacy implications don't bother you. The images will be stored temporarily on Apple servers.
If you want to give full read/write access to more than one user, see the support article linked below.
iPhoto: Sharing libraries among multiple users
There is a way to share the library without moving it to a secondary volume. If you really need to do that, ask for instructions.

How to tranfer iphoto library to G/drive mini

How to tranfer iphoto library to GDrive mini/. Can I keep in 2 spot - one in computer and one in Gdrive mini. I recently lost photos from the old hard drive. It's no longer on the computer.

There are some wireless external hard drives that can be used with the iPad.
The Kingston Wi-Drive, which costs $50 for the 16 Gigabyte, and then $30 more for every 16 gigs more. It works by you turning it on and then accessing the files on it from an app that you download on your iDevice. You can access music, movies, and other stuff. No connections or anything, it works like a WiFi connection, you connect to it from the setting on the iPad under wireless networks.
Then there is the Seagate GoFlex, which some would recommend over the Wi-Drive. But this one costs $199 and had 500 Gigabytes of storage. It works the sameway as the Kingston: no wires, runs over its wireless connection. You can actually fit up to 300 HD movies on it.
Another option:
Expand your iPad's storage capacity with HyperDrive
http://www.macworld.com/article/1153935/hyperdrive.html
On the road with a camera, an iPad, and a Hyperdrive
http://www.macworld.com/article/1160231/ipadhyperdrive.html
Mac - How to Move the iPhone & iPad iTunes Backup folder to an External Hard Drive
http://osxdaily.com/2011/03/05/how-to-move-the-iphoneipad-itunes-backup-folder-t o-an-external-hard-drive/
Windows - Change iPad default backup location
http://apple-ipad-tablet-help.blogspot.com/2010/07/change-ipad-default-backup-lo cation.html
Windows - Changing IPhone and iPad backup location
http://goodstuff2share.wordpress.com/2011/05/22/changing-iphone-and-ipad-backup- location/
 Cheers, Tom

How to manage one library with two accounts

how to manage one library with two accounts

you can only be logged into one account at a time on the iTunes store. However, you can authorize your computer for both accounts, making your computer work with both. In the menu bar just click [Store > Authorize Computer]

HT5037 How to use iPhoto Library Upgrader

How to use iPhoto Library Upgrader

Hello Terence,
sorry that I come here with a completly different thema but I follow your answers since long and they are always excellent! And I do not know who could help... as I can not find the solution in Apple Support Communities.
I am very afraid with my MacBook Pro: midd. 2012
Prozessor: 2,3 GHz Intel Core i7
4GB 1600 MHz DDR3
Intel HD Graphics 4000 384 MB
Software: OS X 10.8.5 (12F45)
Kernel-Version: Darwin 12.5.0
iPhoto 11, Version: 9.4.3 (720.91)
iPhone 4s, 64GB Version:7.0.2 (11A501),
Symptoms:
1. I have notice three days ago that Spotlight allways answers I should go to the web when I look for data in my computer. It seems that Spotlight can not find anything from my computer.
2. Timemachine has no data before the 28th. January 2014 (!?) No idea why this happens
3. In Finder window when I go to "Alle meine Daten"(= All my data) there is absolutely nothing there...it means 0 objekts are there.
4.In Systemeinformationen (=Systeminformations) if I go to Software and then to Programs... there is nothig there because the Plug-In do not react quick enough (Das Plug-In hat beim Sammeln dieser Informationen nicht schnell genug reagiert). I am asking me which Plug-In it is and where to find it...
5. On my iPhone the Photo-stream suddenly shows only 110 fotos from Dezember on, but in My MacBookPro the iPhoto Stream shows of course the lasts 1000 ones...from 25.01.2013 to 03.02.14 as it did allways before.
I am not going to sync anything until I discover what is going on...
6. On my Contacts suddenly appeared the link address of a "game" in my own card ( both in iCloud and Lokal AddressBook)... and I have never ever played an online game (!?). So I deleted this two links as I discovered them some days ago...
I do not know what is going wrong here but I'm afraid to loose all my data in the computer, so I am making a secure copy in an external drive right now...
Could it be a virus inside... a software problem may be...?
The mayor Problem is how to get the programms to work (Spotlight, etc), or how to repair them.
I'm trying to find something wrong in the Protocols I have here, for example
- the Repair protocol for users from 27.01.2012 ( /Users/Begona/Library/logs/fsck_hfs.log).
- the Datasystem-Reppairprotocol from 01.02. 14 (/var/log/fsck_hfs.log)
- the Installationsprotocol from 04.02.14...
but I am really lost.
Thank you very much for reading this, help would be high appreciated
Begoña

How to open iPhoto Library copied from Macbook onto external HD, on my iMac ?

How to open iPhoto Library copied from Macbook onto external Hard Drive, on iMac? "Not enough storage??" is message that appears.

How much free storage do you have on your iMac's system drive and on the external hard drive?
And how have you been trying to open the library? Do not import the library into iPhoto.
You simply connect the hard drive with the library and double-click the iPhoto library on the external drive to open it in iPhoto. That will work, if you are using iPhoto 9.6, the only version of iPhoto, that is compatible with MacOS X 10.10.
Or hold down the alt/options key while double clicking the iPhoto icon. This will bring up a library chooser panel. Select your library on the external drive.
If the iPhoto Library has been created by an older version of iPhoto it will need to be upgraded to the new version, and that may require temorary additional free storage on your system drive and the drive with the library.
If the library has been created by iPhoto 7.1.2 or earlier, you need to install and run iPhoto Library Upgrader, see: iPhoto '11: About the Library Upgrader

HT201250 How to recover iPhoto Library after format of hard drive?

I've recently reinstalled Lion onto my hard drive but I forgot to backup my iPhoto library. Is there any way of recovering this library? I also have an external hard drive that had Time Machine Backups but that hard drive has since gone through formats as well. Any help will be greatly appreciated. Thank you

SOLUTION : iPhoto folder recovered after formatting hard drive by mistake.
I was able for recover my iPhoto library ( intact ) after formatting the hard drive by mistake.
On top of that I formatted it in FAT32 format. My iPhoto folder was huge 100GB with file and movies of all sort of formats. I kept it on a secondary hard drive of 500 GB. one day I was formatting flash drive for somebody which was 500Mb, seems similar to my 500GB and I formatted my hard drive by mistake. I realized the mistake a week after the person called me and said there is nothing in flash disk and I find a single file on my hard drive. Needless to say the earth disappeared underneath me. All my pictures for 10 years , 8000 thousand of them, cherished memories all gone. But was I determined to find them back and I know they are intact somewhere. My biggest fear was that formatting on MS-dos format might have really deleted them , but they were there. and here is how I got them back.
First I tried the Data recuse 3 software. I got the photos back, but they were all jumbled up. Long numerical file names and original dates were gone. No way I could sort it out back to the way it was before . So my target was to recover the iPhoto folder intact.
- I bought an external hard drive with 1tb space to retrieve the data.
- The software which did the miraculous job is called " STELLAR PHOENIX MAC DATA RECOVERY" .
- I ran a deep scan all night and came up with many volumes. volume-1 was the MS dos , volume 2 was a mac system,
- I tried MS dos volume first and there was nothing on it.
- I tried the 2 volume with mac system. It got all my files and some other system file.
- I could see the iPhoto folder and click on that only to recover. After that I went for my doc and other files later.
- It took hours to retrieve my iPhoto folder intact, The folder size was right and file were there in master folder.
- I checked in FINDER , opening iPhoto with "show content " and all my picture file were there with original date.
- BUT when tried opening it in iPhoto , there was nothing. it keep showing the wait icon and nothing shows up. Empty iPhoto.
- I tired starting iPhoto , holding command -option and tried building and repairing database, nothing worked.
- Then I got this software " iPhoto library manager" .
- downloaded, installed it and pointed it towards my iPhoto folder.
- It asked for space to rebuild a new iPhoto library with existing picture and folder.
I had another external hard drive , I used it to make a rebuild iPhoto library.
and there I GOT IT. only took three night of pain.
IMPORTANT:
I never touched my original formatted hard drive. Don't write anything on it until you are sure you have recovered everything. open and see files with your own eyes.
- I recovered the iPhoto on another hard drive and then built it on another hard drive . Yes its pain in the neck but well worth fixing your stupid mistake of not making a back up in the first place.
I hope this helps all who are looking for iPhoto recovery and their lovely memories.

How to read iphoto library on WD passport across two Mac Book Pros an 08 and a 11?

Hello,
Please help!
I have a MBP '08 (mine) & a MBP '11 (not mine). I am copying all photos, video & itunes files to two external hard drives. Both computers are full and need to be emptied and the 2011 will be leaving my posession soon. My issue right now is with iphoto. The 2011 laptop is running iphoto 2011. The 2008 laptop is running iphoto 2008. I am not in a position to purchase a 2011 iphoto upgrage for my '08 computer.
SO with all that being said, I need to have all files from both computers boot from either external drive onto my 2008 Mac Book Pro right now (or any mac for that matter would be nice). The first external hard drive is a WD My Passport 500GB, the second is a Mercury Elite-AL Pro 1T. So far I copied the iphoto library from both computers onto the WD Passport. Went in through 'finder', 'pictures', 'iphoto library', and simply dragged that whole file onto the external. Did this same process with both computers in the exact same way. With the 2011 macbook copy there were no issues other than when I went to see if the library would boot on the 2008 macbook it said the version on the '08 computer was not able to open because it was an older version than the 2011. First bummer. Then when I finnished copying library from the '08 macbook to WD I tried to open it on the 2011 macbook and it said the library has to be updated to the '11 iphoto version and then it would not respond in any later version. Second bummer. That won't work for me as I will be operating from my '08 laptop only. The final glitch I encountered on my '08 laptop was when I finnished my copying and unplugged the WD, I went to open the iphoto app from my dock as usual on the '08 computer and it said it couldn't find my library. I did not delete anything! SO I went into 'finder, 'home', 'pictures', 'iphoto library' and opened it from there and all my pictures booted up in the app that way, but that's lame. I want it the way it was and don't see why it should've changed.
That's it! Pardon the long description. I don't know how to be more concise. I simply need all files from both computers to boot up from either external hard drive onto my '08 laptop using '08 iphoto if that's possible and I'd like my original iphoto library on my '08 to load up from the app in the dock like normal. How do I accomplish all this??
Thank you or your time.

You can not open an iPhoto '11 library using any older version of iPhoto
Wne you opened the iPhoto '08 library using iPhoto '11 you were told that this would upgrade the library and it would no longer be usable by previous versions and you clicked OK to do that
And the iPhoto library must always be on a volume formatted Mac OS extended (journaled) - what format is the WD MyPassport?
YOu can purchase iPhoto Library Manager - http://www.fatcatsoftware.com/iplm/ - and rebuild the iPhoto '11 library(s) using iPhoto '08 to downgrade it - see the IPLM FAQs for their instructions
LN

How to split iPhoto library and NOT loose metadata?

My iPhoto library gets too big (30GB); hence I'd like to split it and make two separate libraries, one for 2008, one for 2009.
How can I do this WITHOUT loosing all the metadata and file structure: e.g. the albums, the MobileMe gallery, the Faces and Places data etc.???
Any solutions, suggestions, pointers are welcome. Thanks.

Splitting the Library will not save you any disk space, and will, in fact, use more as the database and support files will be duplicated. Also, it's less convenient as you can only access one Library at a time. If you're worried about disk space you can run a Library from an external disk.
That said:
Duplicate the Library in the Finder.
Open the first one - lets say it's the 2009 one - and remove all the 2008 elements from it.
Then Open the second one and remove all the 2009 elements from it.
Result: two libraries, intact for the respective years.
To choose a Library to open: Hold down the option (or alt) key key and launch iPhoto. From the resulting menu select 'Choose Library'
Managing Multiple Libraries - including moving pics/albums/rolls and metadata between them - is greatly facilitated by using iPhoto Library Manager
Regards
TD

How to manage iPhoto libraries

How to easily switch from one iphoto library to another, move photos from one library to another etc.

David Neale1 wrote:
iPhoto '11 9.4.2 has the menu item File>Switch to Library…
Can you not manage libraries that way?
No - you can not manage libraries that way - you can switch libraries that way - exactly the same as the more general
You can switch libraries by depressing the option key, launching iPhoto and using the select library command
but you can not manage them that way or move photos between them that way
You can move photos (but not versions) by exporting from one and importing to the other one
But all that being said twice
IPLM. http://www.fatcatsoftware.com/iplm/ is the best tool for managing multiple libraries
It lets you move photos between libraries keeping all versions and all information
LN

How to transfer Iphoto library to ipad

How can I transfer selected albums from my Macbook Pro to my ipad? I had someone do this for me on my iphone and I have 2000 duplicates... I purchased the IPHoto Library Manager and have tried to put all the duplicates into a duplicate file. Now I have two problems. How to remove the flags I put on the duplicates in ILibrary Manager (i cannot get the flags off the originals) and how to avoid this problem transferring photos to my ipad.
Help anyone?
Tx

Okay I figured the transfer part out but not how to remove the flags in IPhoto Library Manager which I got to remove the 2000 duplicate photos on my iphone. Anyone know how to do that? Thanks

How to restore iPhoto Library

Hi
I've had to do a full system restore so need to put my iPhoto library together again.
I think I have a back up of the library and the photos in Time Machine. I also have an old iPhoto library on an old computer that I'd like to combine together with it.
What's the best way of doing this? Do I need to copy all the photos into photos or is there a way of using the iPhoto library file/folder to transfer all the photos? I'd like to be able to keep all of the albums.
I downloaded iPhoto library manager, but it couldn't find many of the photos. I'm not sure if I'm using it properly though. I can't tell if there is a way of combining libraries and whether you need to copy photos individually and whether it will maintain the albums and metadata.
I'm planning to upgrade from Snow Leopard to Lion in the next few days. Is there a difference in how fixing this may work on the different Operating Systems?
Please help,
Steve

No, the operating system makes no difference.
The version of iPhoto is what matters.
The only way to merge libraries is with the paid ($20) version of Library Manager. How to do this is covered in the Help and on their website:
http://fatcatsoftware.com/iplm/Help/merging%20libraries.html
Never import one Library to another. Every version and thumbnail is imported like a distinct photo, you lose all your Albums, Keywords etc., the link between Original and Previews is destroyed, the non-destructive editing feature is ruined and so on. In summary: it's mess.

How to manage iphoto library

Similar Messages

Maybe you are looking for