How to manage or divide large library?

Hello all,
My internal hard disk is getting full. I need to free up some space on it. I have purchased an external HD (1T) with Firewire 400 on my iMac Intel Core Duo. 3 1/2 years old.
We have multiple family users on this machine. My user has 50g and my son's user has 30 gigs. Besides just jpegs it has become increasingly filled with the DV movie clips from our digital camera. My 10 year old has taken a passion to this movie clip thing and I see this growing at the biggest rate.
I would like to get some of this off the the external. Here are my thoughts and I was wondering my pros and cons of each.
1) Put the entire library on the exteranl.
PRO: Saves space in the internal
CONS: Is there a transfer rate issue? My sone desires seemless intergration with iMovie through the Media Browser I think. Will this be as stable as on the internal drive
OPTION #2
DIvide the library in half or so. Put most of it (years 2000 to 2008) on the external as a SEPARATE library and keep the recent stuff on the internal.
PRO: allows for seemless intergration with iMovie for current stuff. Save a good deal of space
CONS: Is splitting a libray a good idea? How is it done? Now my Time Capsule is only backing up my internal recent stuff and I have to remember to make a safety back up of the stuff sitting on the external?
Can the library be split? Is that good and how best to do this?
I would really appreciate the help!
Wayne

how will iPhoto and iMovie still be linked together?
Exactly the same way as they are now. There is no differences. iMovie will recognise the default library just as it does now. To move the Library....
1. Quit iPhoto
2. Copy the iPhoto Library Folder from your Pictures Folder to the External Disk.
3. Hold down the option (or alt) key while launching iPhoto. From the resulting menu select 'Choose Library' and navigate to the new location. From that point on this will be the default location of your library.
4. Test the library and when you're sure all is well, trash the one on your internal HD to free up space.
Again, I cannot stress enough that having the Library on an external will make no difference whatever to the operation of the app or how it integrates with other apps. None.
Can you speak a little about the practicality of splitting the library? Is library manager very stable at this? Would it be separated forever? Is having a library for every couple of years a good idea?
Splitting a Library is a one time operation, there's no "stability" issue. They will be separated until you merge them again - which you can only do with iPhoto Library Manager.
But remember, if you split a Library the other apps will +only know about the default library - the one currently open or most recently open.
I see no appreciable advantage to splitting a Library.
Regards
TD

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How can I split a large library without days of tedious work???

I've been reading other discussions for a few hours but feel my situation warrents a new discussion to see if anyone can help.
I've been using iPhoto for many years. I've been using a 2 GHz Intel Core Duo 2007 era iMac the whole time. I'm now using iPhoto v8.1.2. Running OSX 10.6.8.
My iPhoto library is now quite large with about 40,000 photos and about 175 G in total size. I have put a lot of time into organizing the photos. Everything is religiously backed up.
Over the past year or so the performance of iPhoto in terms of speed has been slowly declining. It takes a long time to open, but the most cumbersome is the spinning beach ball when I "commit" to enhancements to a photo I've made (contrast, saturation, sharpness etc). Recently that beach ball could actually take 3-5 minutes. I find this intolerable.
So I started researching this to see if others have the problem. As best I can make out after a few hours of research is that my library is too large and my computer too old. I don't want to replace my computer becuase of iPhoto so I started researching the idea of splitting my library into smaller libraries.
I found several 3rd party programs (iPhoto Buddy, iPhoto Library Manager) that made it seem they may be able to help me easily split my library into several libraries. Unfortunately neither actually does this but instead tells you how you need to do that manually.
The methods to split your library manually they suggest are horrendously tedious for a 40,000 photo library with over 1,300 carefully constructed Events.
And this brings me to where I stand today. I copy my entire library to an external hard drive, open the copied library and what I WANT to do is prune it to say 1/10 of the size (say two years of my photos). (Realize I'll have to do this process of copying my entire library 10 times, and pruning each time.)
But then I find out that iPhoto totally chokes when you try to trash more than "80-100" photos at a time! Morever, I come to find out that emptying the trash of even 80 photos takes 3-5 minutes!
Although I appreciate the help and advice, perhaps you can understand my frustration with Apple. I'm literally an indentured servant to iPhoto if I want to preserve all the work I've done on my library. I'd switch to another program if it would preserve all my events but I can not find one that does.
1. The performance of their software declines with no warning to the point where it can't be used unless you're unemployed and have nothing else to do.
2. You look for a fix and find you have to split your library.
3. When you try to split your library you find it will takes days and days of tedious work to complete.
So that is my story. That is why I'm so angry with Apple.
Have I missed anything or am I doomed to this dreary work?
Thank you for any help and guidance you can provide.

My next move would be to rebuild with Library Manager:
note the caveats:
Download iPhoto Library Manager and use its rebuild function. (In Library Manager it's the FIle -> Rebuild command)
This will create an entirely new library. It will then copy (or try to) your photos and all the associated metadata and versions to this new Library, and arrange it as close as it can to what you had in the damaged Library. It does this based on information it finds in the iPhoto sharing mechanism - but that means that things not shared won't be there, so no slideshows, books or calendars, for instance - but it should get all your events, albums and keywords, faces and places back.
Because this process creates an entirely new library and leaves your old one untouched, it is non-destructive, and if you're not happy with the results you can simply return to your old one.
Phoshare will still work for an older version of iPhoto like yours. The problems it reports are with iPhoto 11, and that has the same ability built-in, so making it redundant.
I'm not sure about videos, an email to either developer should answer that one for you.
Regards
TD

In iPhoto 11, I know how to create new libraries. I do not know how to split my existing large library into the new ones.

In iPhoto 11, I know how to create new libraries. I do not know how to split my large existing library into the new libraries?

You need to use the iPhoto Library Manager.
(66928)

How do I sync a large library in iTunes 11?

Hi
I am using iTuness 11 on a PC, iTunes Match is NOT being used.
My Library is too large for my iPod Touch so it won't sync.
What can I do to sunc part of my library?
Peter

Obviously, you need to "choose" only some of your library to be Synced with the iPod.
One idea is to create some Smart Playlists which would automatically remove songs from the Playlist after playing, and then put them back after a set period of time. You then Sync Selected Playlists instead of the entire Library. By usijg several Smart Playlists, you can have whatever you want from yuor Library, on your iPod.
Have a look at my suggestions in these two threads, whhich may help you understand how Smart Playlists work:
https://discussions.apple.com/message/21033384?ac_cid=sa123456#21033384
https://discussions.apple.com/message/21003495#21003495#21003495
In both threads, the intention was simply to reduce the possibility of the shuffle sticking to the same songs, not to reduce the number of songs on the iPod. However, you could create a similar Playlist, but by using Sync selected Playlists, the "removed from the Playlist songs" would also be removed from the iPod, until the elasped time you specify has passed. Then they get put back, and replace other recently played songs, thus keeping the number of songs on the iPod to a reasonable size.
It doesn't have to be recently played, there are other ways to reduce the number of songs being Synced.
If the idea appeals, but you need help creating suitable Smart Playlists, let me know.

How to manage a 20+GB library on a 10GB ipod?

I have a large set of MP3s (25BG) on my home computer. I'd like to be able to easily load and unload albums onto/off of my ipod (10GB).
It seems relatively simple to add a folder to my music library. (In my case, a folder on my file system is an album). Once added, how do I remove a folder from the library? How do I view which folders have been added to my music library?
This seems like it should be fairly easy, but I can't figure out to do it so I'm guessing I'm missing something obvious.

First tip: iPods are never too much.. buy the 60GB iPod or you must be more selective with your songs. You can not copy songs from the iPod back to the computer or to any computer at all (unless you download iPod Rip) because of copyrights... And in my opinion, after taking precious iSmn advices, you should set iTunes/iPod preferences and sync to manual, it's easier
Kisses
CV

Best way to manage iPod with large library

Hello all.
I have a nano, and my library is larger than the capacity for it.
I use it primarily for Podcasting, but also put regular music on there as well.
Whenever iTunes does its auto-sync, it always tries to put the whole library on my nano. There is not enough space, so I am always needing to delete stuff out of the library, which is inconvenient.
I could do it manually, but this would be a major pain with all of the different podcasts that I listen to regularly (around 6). The fact that they automatically transfer over is very convenient.
Is there any way to direct iTunes to intelligently update my ipod? Select specific folders, or something? I would like the podcasts to auto-update, but be able to choose which music I want to go on the nano without needing to slim down my library all the time.
Much thanks in advance.
Sam

Hello, and Welcome to Apple Discussions,
simply select your iPod in the source list (left column) and click on the on the music tab on the right, then select any playlists you wish to sync.
Hope this helps.

How to manage a huge movies library to limited 160GB AppleTV hard disk ?

Hi, I own a huge movies library (1TB) into iTunes ("by reference" on externl hard disk connected to my iMac) and looking forward to manage it from my ATV without having iTunes opened on my iMac, I already know to achieve this is to sync the contents to ATV but doing they will be copied to internal ATV hard disk which in turn is very limited (160GB).
Hence I'm asking you which could be the best settings on iTunes to let me:
1) having the entire library on ATV (I mean titles)
2) watching the movie I choose (not yet seen) on ATV
Furthermore I know that it's possible to setup iTunes in order to have on ATV only content not already seen but, I guess, this could point not having the entire "list" of movies on ATV, am I right ?
Hoping to being clear.
dalrmi.

this would be a great feature to have in Airport Extreme or Time Capsule. (if anybody reads these) I never understood why Apple didn't make Time Capsule do exactly what you ask for.
Like other people said, the best ways are to leave your machine on for streaming which isn't that bad over wireless, or to build a 160GB playlist of videos and movies and sync just that list over. Every few days you can swap a few out and they'll stay on the Apple TV... great for kids shows they'll watch 15 times in a row anyway. I believe there is also some settings for "newest added" and the Apple TV will "remember" what you watched last in some cases as it caches the stream from iTunes until the device is full.

Does anyone know how to back up a large library to an external hard drive?

I need to wipe my hard drive clean and want to back up my large itunes library to an external hard drive. I have a Dell Studio and am using Windows 7.

Or try this User Tip.
tt2

Syncing a large library - any tips?

I have a large music library which won't fit on my iPod, and I am looking for the definitive way to sync the songs I want. I have tried both of the following methods, but they each have their drawbacks:
* Only sync checked
I went through my library and ensured that songs I didn't want on the iPod were unchecked. Works great - I get all my playlists on the iPod, and I can manually check what I want copied across.
However, as I have a lot of music that is unchecked, this proves to be VERY annoying when playing back music in iTunes - as unchecked music is skipped! For example, I just added a new album, unchecked it (don't want it on my iPod), double-clicked the first track to play it, and when iTunes finished playing track 1, it skipped to playing the next "checked" track - not track 2. Any way around this?
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I created a new "iPod" playlist that contains just the music that I want on the iPod, and used the "Sync selected playlists" option. Works fine, except I don't get any other playlists (4/5 star rated, etc.). I guess I could create some playlists that are just for the iPod, and use the smart "Playlist" rule to ensure they only contain tracks that will actually be on the iPod. Anyone know of any "gotchas" with doing this?
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Dell Latitude D810 Windows XP Pro iTunes 7.0.2, 60GB music, 20GB iPod 4th Gen

best thing to do is use Playlist and Smart Playliss to fill your iPod. Just so you know, since your post seemed to indicate you thought the playlists have to be tailored to what is already on the iPod, when you sync to playlists, any songs needed for those playlists are automatically moved onto the iPod. And any songs NOT in the playlists get removed.
Patrick

How can I sync my large aperture photo library between 2 macs?

I have read various solutions to this, but quite frankly cannot determine which is the best for my situation. I keep my master library on my iMac and use a Macbook when traveling. My objective is to be able to share the master library on my Macbook and when I return from my travels, upload a new master library for my iMac. My confusion relates to how A3 uses references for masters and I do not want to lose that logical link when switching back and forth. I am completely willing to take my A3 external drive backup and use it to upload to the Macbook and then reverse the process when I return. Will this work? I have over 20k photos so using Mobile Me or some "cloud" will be much too slow. Both Mac's use Lion. Thanks for your help. David

I could have sworn that I read about a work flow which would be what you need over on http://aperture.maccreate.com but cannot for the life of me find it now.
The closest I came was this: http://aperture.maccreate.com/2010/07/30/share-libraries-between-aperture-users- and-use-dropbox-to-simplify/
From what I remember of the workflow, it focused on leaving the masters behind on the iMac (larger drive) and setting the preview to maxium resolution so that you can view the photos while on the road.
It was something along the lines of:
Set your preview size to maxium
Make all photos referenced instead of managed.
Copy/move your now small library from iMac to laptop
shoot out in the field, import photos as managed.
Move the library back from laptop to iMac
make photos from the recent shoot referenced instead of managed.
If you do the copy/move thing then you have to plan ahead and move the library to the laptop before heading out. This is because Aperture won't let you merge two libraries if they're copies of the same library.
If instead you select a number of (or all) projects and select "export as project" you then have two different libraries - one for your laptop and one for your iMac. You can then merge the two libraries to get photos from one to the other.
Allen points out that merging libraries repeatedly isn't super stable. I don't know; I've never followed this process. This is just what I remember from http://aperture.maccreate.com
What I usually do is make a new library out in the field and just import that into my main library when I get back to to my iMac. Works for me. Of course, I can't show off my older photos, but that's what flickr is for.

I recently purchased an IPOD NANO 6th gen. I have a large library of music on my PC (non MAC). How can I sync my music files from my PC to my IPOD NANO?

I recently purchased an IPOD NANO 6th gen. I have a large library of music on my PC (NON MAC). How can I sync my music library from my PC to my IPOD NANO. I use Windows Media Player to hod my music files.

Install iTunes and import the Windows Media Player library to it.
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There is a broader principle there though: If you use apps like iPhoto, Aperture, LIghtoom, how you organise the files on the disk is not important. It's just storage. You never access the files via the Finder or File Browser. You do every thing via the app - whether it be iPhoto, LR or Aperture. The point of these apps is tht you organise in the Applications, not on the HD.
Regards
TD

How to manage large partitioned table

Dear all,
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looking forward for your reply
thank you

Hi,
You can store partitioned tables in separate tablespaces. This does the following:
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Document Reference:
http://download-east.oracle.com/docs/cd/B19306_01/server.102/b14231/partiti.htm
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I have a large library of music. I listen to music through iTunes and iPod/iPhones, but also other devices which only support MP3, and not AAC. I typically convert iTunes purchases to MP3, but I'm left with two copies of each song in the same folder. I'm looking for recommendations on the best way to manage what would essentially be a duplicated music library - a high quality version I use with my iTunes/ipods, and a lower quality MP3 version for the devices that only support that format.

I have had a similar problem. I have all my music residing on a NAS where I access it from iTunes (for managing my iPods/iPhones) and a Tivo PVR (which is connected to my house stereo system.) The problem is that Tivo does not recognize AAC. So I've used iTunes to create mp3 versions of all my purchased AAC music. Because the NAS is set as my iTunes media folder location, iTunes puts the mp3 copies back into the existing folder structure (which it keeps organised) on the NAS. Tivo accesses the NAS directly, over the network. But iTunes also puts the additional copy into the iTunes library which leaves me with multiple copies of the same songs on iTunes AND my iPods. Having multiple copies on the NAS (mp3 for Tivo and AAC for iPod) is OK: I've got plenty of space on the NAS and the Tivo doesn't 'see' the AAC files.
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How to manage or divide large library?

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