How to manually clear GRIR account

I am unable to clear some items within the GRIR account using transaction F.13. All goods have been received, invoiced and paid.
Since the automatic clear is not working - How do I clear the GRIR account manually.

Hi
Is your GR/IR clearing entry balance zero and there is just the problem of clearing ? If this is the case, then remove the "Post automatically only" from the GL account from FS00 then do the clearing from F-03. After clearing your entry, put the "Post automatically only" tick again
regards
Parag Bhargava

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Auto Clear GRIR Account

Hi Gurus-
Client is using Moving Ave Price as their Inventory Valuation. They want to automate the clearing of their GRIR Account. If the variance is within 2% they want to post this to an Expense account. In MR11 the difference is being charged to the Inventory Account.
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Hi Hari,
OB74 is to be maintained for F.13 and F.13e clearing purpose not for MR11.
If you are using MAp for material then any variane will go to the stock account and if stock is not there then only it will go to PRice differnece account.
Hope still you can check for some user exit given by SAP.
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Clearing GRIR account

Hi Experts
I have made config for automatic clearing of GR/IR account with selection criteria EBELN(Purchase order) and DMBTR(Amount in LC).
After this i have used F.13 transaction for automatic clearing, system has proposed approx 1000 documents to be cleared in test mode but in PRD mode only few documents cleared and in rest of all error msg found i.e. "Ex.rate diff.accts are incomplete for account 0000500025 currency INR".
I am unable to understand why exchange rate diff is accured while the same account is ticked with "only balance in local currency".
Please help asap.
Regards
Kuldeep Dubey

Hi Kuldeep,
System shoots error for exchange rate difference out of parallel currency configured in OB22. When you select "Only balance in local currency" will help you when your goods receipt and invoice receipt have different currency.
Solution to this is go to OBA1. Configure the key "KDF" in your chart of accounts, enter account 500025 in GL account filed keeping both currency and currency type fields empty. And enter the GL accounts for forex gain and losses. Moreover create a Balance Sheet GL account to enter in "Bal.sheet adj.1" field.
your problem would be solved.

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GRIR Account calculation

Hi All ,
Can someone please help me in understanding how is GRIR account calculated in MIRO.
Whic price it would take as base price when there is price varaince.
Early respose in appreciated.
Points will be assigned.

Thanks for the immediate reponse,but my issue is..there where changes in Net Price of PO...as a resulted there is a price difference account triggering both in GR and IR.
We could able to get the calcaulation for Price Difference account and Vendor account in MIRo...however unable to figure how the sytem calculated GRIR account.Please find the below.
The Standard Price in Material Master...760/1000....Please find the below
PO Price changes
New value     Old value     Date
750.00 USD    780.00 USD   6/3/2010
780.00 USD    750.00 USD   6/24/2010
730.00 USD    780.00 USD   7/2/2010
750.00 USD    730.00 USD   7/15/2010
730.00 USD    750.00 USD   7/21/2010
GR
Postg Date Quantity     Amt.in loc.cur.
6/17/2010   48,900.00    36,675.00
6/16/2010   43,940.00    32,955.00
6/15/2010   50,080.00    37,560.00
6/10/2010   53,000.00    39,750.00
6/9/2010    50,820.00    38,115.00
6/8/2010    49,780.00    37,335.00
6/4/2010    50,580.00    37,935.00
6/4/2010    47,020.00    35,265.00
6/2/2010    48,420.00    37,767.60
IR
Postg Date   Quantity     Amt.in loc.cur.
7/7/2010     442,540.00   331,905.00
6/15/2010    581,340.00   482,512.20
5/6/2010     629,980.00   557,532.30
4/6/2010     682,380.00   603,906.30
3/8/2010     491,040.00   456,667.20
2/3/2010     441,540.00   378,847.20
Invoice receipt(Credit Memo)
Postg Date    Quantity    Amt.in loc.cur.
6/23/2010     -581,340.00 -29,067.00
Now the issue is for IR raised on 7/7/2010 for qunty 442,540.00 and amount 331,905.00 the Vendor account was 331,905.00 and GRIR account was 351,370.15 with a price difference of -19,465.15
We are unable to understand how system calulated 351,370.15 GRIR account.
Please kindly help us in this regards.

What is the purpose of F-03 clearing? How to clear GL account there in F-03

HI,
What is the purpose of F-03 clearing? How to clear GL account there in F-03.Please help me in understanding the concept.
Thanks
Supriya

Hello,
There are cases where you pass some manual entries which might not have cleared against the other related item, THOUGH the balance has been ZERO. Like cases where you reverse logistics invoice through MR8M, then entry gets reversed but they are still open items. Like some GRIR accounts might have debit and credit entries for same purchase order and the balance MIGHT have become ZERO, but still they are open item. To clear all these open itesm (changing the status of the open items to cleared items, you need to use F-03)
Please go to F-03 and give the GL account which want to manually clear the debit and credit items.
Normally you will this kind of activity for clearing account, where there is no automatic clearing mechanism explained in OB74.
now click on open items. (if you know any specific things like document number etc. you can fill them, then they will act as a FILTER and only those document numbers you feeded will be appeared)
Now select the items you want to clear. Deselected all other you do not want to clear. Selected items will be in blue colour and the difference at the end of the screen MUST be ZERO to post (unless you configured otherwise)
Click on save button.
The entries passed will GL Account A Dr and GL Account B Cr. Meaning that there is no implication but posting the debit and crediting the same account and clearing the status of the line items from OPEN to CLEARED.
Hope I am clear.
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Manual clearing of GRIR acount- help

Hi gurus,
i'm fairly new to SAP , how can we do manual clearing of GRIR account. the system says the entries can only be made internally and not manually.Do we have to take off the indicator in the account in config.What effect does it have? can someone please tell me the way to clear GRIR manually.
also can we clear GRIR acc against stock account when there is zero stock on hand.
Thanks
Chris T

Hi,
Normally GR/IR account is cleared using transaction code F.13 Automatic clearing. In order to clear the items a criteria for matching of debits and credits is set up in Transaction code OB74 in configuration.
In addition you can also clear the account using transaction code F-03 by manually identifying the matching debits and credits.
You can also use transaction code MR11 from MM module for analysis / clearing the GR/IR Account.
However, if you intend to post any manual transactions to this Account, the seeting in GL Master (T.Code FS00) post automatically has to be removed. However, this is not a good business practice.
Thanks
Murali.

An error "GR/IR clearing account cannot be manually cleared" in F-04

Dear Experts,
In F-04, when trying to clear an GR/IR account, I got an error "GR/IR clearing account cannot be manually cleared".
Would you please suggest how to solve the problem?
I do not have any experience in FI, so I would appreciate if you could explain it step by step.
Here is how I got the error:
1. In F-04, select the radio button "Transfer posting with clearing"
2. Click "Choose open items"
3. Enter a GL account, and select the radio button "Document Number"

Hi,
Do the GR/IR clearing through F.13 ...... you also need to clear these accounts regularly. A program automatically clears goods received against the invoices received if the information matches.
Select the GL's ... enter Clearing date with Last day of current period..... select the GR/IR account special processing... select Detail list with error log.
and execute
Kind Regards,
Edited by: Sathish Kumar.K on Oct 20, 2011 11:42 PM

GRIR Account Clearing

Dear All,
I had one invoice and multiple GRNs open in GRIR account. All the Documents were for the same Purchase Order Line Item no. But there was a difference of 0.07 paise. With the help of tolerance level, these documents were cleared through F.13. But now one line item of 0.07 paise remains as open item in the GRIR account. What is the way to clear that line item as there is no possible offsetting account available and Manual clearing to GRIR account is not available.
Regards,
Sonali.

Hi,
I guess GR/IR Acct. Maintenance Y - Code /nMR11 will only work; will only select PO for acct. maintenance if there is a qty. difference in GR and IR documents.
If there is no difference in GR doc and IR doc then system will not select thr PO in issue.
So in such case please create diff in GR and IR qty. by dummy invoice.. lets say 1 qty. n sum minimum permissible amount... n then with correct selecion criteria you try running /nMR11 for PO in issue...
Please also check with ppl who take reports for GR/ IR. The impact of thi dummy docs in their report.
Please revert if u have any further query or if it helps!!!
Thanks And Regards,
Krupesh Kothari.

GRIR manual clearing

We configured GRIR account for automatic posting and it also not allow to post celring thru F-03.
Now I want to clear balance in GL : 322001 with corresponding entry in GL : 322007 both are GRIR accounts to knock off open items.
This is required because we uploaded GRIR balance to one account and now when actual GR is posted it is posting to other account. We will not be doing IR now that's why this clearing is required.
How can we do this clearing without change to GL master?
Nitesh

Hi
I really wonder if we can clear open items of one GL with the open item of other GL.
Upto my knowledge this is not possible and is not correct also.
Open items can be cleared only against debit and credit of the same GL and not against debit of one GL and credit of the other GL.
Anyway if the balance of one account(debit) and the other account (credit) is equal then it will make a Zero effect in the Trial balance.
Good Luck
Hari

MR11 GRIR Account Clearing

Hello all,
The company I am working for has not been clearing the GRIR account since 2003. I'm attempting to clear the account with MR11. For calendar year 2004 I had 17 documents error because they were linked to 7 different POs that were linked to 1 WBS element and 6 Networks that have been closed. Does anyone have an idea on how to get these documents to clear without opening up the old WBS Element and Networks?
I look forward to your help.
Best regards,
Dan

I have tried using F.13 and what happens is the document is listed as a "Document that cannot be clrd" but there is no explanation as to why it cannot be cleared. Do you have any other suggestions?

Manually Clearing GR/IR account

Dear all,
Is there any way to manaully clear the GR/IR account only?
if so, please advise on the T/code.
Regards

HI,
MR11 is designed to show the GRs that have not yet been fully invoiced and the
invoices that have not yet been fully received.
In any normal business situation there will always be some invoices for items
that have not yet been received and some receipts that have not yet been
invoiced. But MR11 is designed to be used to clear the OLD ones that are
probably NEVER going to be completed.
So you would run MR11 with a date in the past (a few months old normally) and
anything that has still got a balance (either way) could indicate that you will
never get these cleared no matter how long you wait.
So you can use this transaction to clear these documents.
The best way to use it is to run it firstly with very small tolerances (value
and value percentage) and very old dates. For example any PO older than 6 months
that has a balance of less than 10 USD. You would prepare the list intially
(without update) and see the proposed effect. If you were happy with this you
can then run it in update mode and clear those documents. This will post any
outstanding values correctly and close down the PO.
For example if you had a PO where you had received 99 and the invoice was for
100, the system would increase the stock value of those 99 by 1 to reflect that
we paid 100 for those 99 items (and close the PO)
Similarly if you received 100 and were invoiced for 99 the clearing would reduce
the stock value by 1
Both examples are affected by the valuation type (Std price or MAP) but the end
result is the same.
After running it like this with small differences, the only uncleared items left
would be the recent ones, or the "old" ones that have a bigger difference. You
can then run MR11 with larger tolerances, view what would happen and either re
run the same selection with update instead of list and clear these.
You would eventually finish up with a manageable number of POs that don't
balance and the value difference is quite large. You would then have to decide
if you want to leave them as they are and wait for the open amount to be
invoiced (or GRd), or you can manually clear them by selecting the individual
line and then selecting the clear from the menu options.
At the end of this process you should only have POs that are awaiting further
postings.
You would also have to financially clear the entries that have been cleared in
MR11 but this would be via the normal financial clearing transactions.
Best Regards
Kiran

How to manually clear GRIR account

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