How to reconcile Payments of A/P Request with A/P Invoices

Question

Dear All,
I've got following scenario:
1) I create Purcase Order
2) I create A/P Request against this Purchase Order
3) I make outgoing payment against this request
4) Now I create A/P Invoice against the Purchase Order
Problem 1 : First of all I don't get the advance payment made in the step 3 when i choose Total Down Payment button at A/P invoice.
Problem 2 : If above problem is not possible, then I wanted to adjust the advance payment made in step 3 with the a/p invoice made in step 4. But when i try to reconcile these two from Business Partner - Internal Reconcillation - Reconcilation, I get an error "Payment transaction applied to down payment request cannot be reconciled here." As i cannot reconcile these two, system shows both the transactions as open.
Pl. help.

Answer 1

Dear Gordon/chin,
A/P Request is not a financial document. agreed. but i hope the outgoing payment which we make against this request is a financial document. which shud be allowed to reconcile.
This is very specific accounting requirement. which can be resolved only with A/P Requet and not by A/P Down Payment Invoice. I'll let u know the difference between these two and explain why i need A/P DP Request and not AP DP Invoice.
1) General Accounting practice says when u pay advance to any supplier, it shud be shown in asset. * Problem : with A/P DP Invoice, this is posted in liability (control a/c of supplier is in liability).
2) Also this payment done to supplier shud always be shown to supplier with debit balance.
3) with A/P DP Invoice, supplier is first credited. And when we do outgoing payment, it is again debited. * Problem : Here supplier is shown with zero balance. which contradicts with General Accounting practice which says any adavances paid to supplier shud show debit balance.
4) while doing A/P invoice (of amount say 5000) , when u assign A/P DP Invoice (of amount say 1000) , invoice amount is reduced by down payment amount (5000-1000=4000). this makes wrong presentation of invoice amount as 4000 instead of 5000. This contradicts General Accounting practice.
with A/P DP Request, all of the above requirements are fulfilled. but i'm unable to adjust that advance against any other document.
so i need solution for this or any other work around to meet this requirement.
Edited by: Kaps Aun on Oct 9, 2009 8:23 AM
Edited by: Kaps Aun on Oct 9, 2009 8:29 AM
Edited by: Kaps Aun on Oct 9, 2009 8:31 AM