How to send email to multiple recipients??

Hello Experts,
I got a requirement to send email to multiple recipients. How to approach it as am fairly new to Workflow??
Thanks & Regards,
Mohammed.

Hi,
Do you only want to send mail using workflow or there any other steps. Then you can directly write the code
Search in scn you will find lot of post for that
http://scn.sap.com/thread/3256691

Similar Messages

Question regarding sending email to multiple recipients

Hi All,
I am creating a workflow that will send an email notification everytime a new campaign is created. I've learned that R16 is capable of sending emails to multiple recipients, the only concern I have is I can't find any doumentation on how to do it. It is stated in the R16 Administrator Preview Guide that you can select 'Specific Email Address' and enter multiple email addresses directly, I tried to enter multiple email addresses separated by comma - [email protected],[email protected],[email protected] as an example, but it doesn't work and prompts me to enter a valid email address. Could anybody guide me on how to enter multiple email addresses once the 'Specific Email Address' is selected or how to do it in the expression builder to define the expression that will define the list of emails. I know that using group email addresses can be used as an alternative to this requirement but I hope theirs a way to do this with workflows.
Thanks,
Wayne

According to the R16 Admin preview guide;-
"Send Email to Multiple Recipients
Expression Builder is now linked to the email address text field that is presented when the Specific Email Address
option is selected. Workflow administrators can enter multiple email addresses directly, or click the "fx" icon
beside the field, and use Expression Builder to define expressions that evaluate to one or more email addresses.
The benefit of this feature is that emails can be stored on any text field in the base record and multiple emails can
be sent using one workflow action. "
But how that works exactly is not clear, I have tried commas, semi-colons, spaces, apostrophes, doublequotes, to separate and try to establish the correct syntax without luck.
Bob - Perhaps you can do some digging and find out the correct syntax for multiple addresses?

On OnPremise, Sending email to multiple recipients doesn't work with SendEmail method

Hi,
We are creating a site collection on OnPremise from App by using Sharepoint Client API's (16 version).
After creation of site collection, we are sending an email to all site collection administrators. But we found that email is being sent to the only first person mentioned in the "To" list. For sending email we are using following method "Microsoft.SharePoint.Client.Utilities.Utility.SendEmail()".
We tried different scenarios by passing alternately domain username and email address.
Here are the findings for the different scenarios for the "To" field:
1) "domain\user1; domain\user1" => sends email to first user
2) "[email protected]; [email protected]" => sends email to both emails (at least shows in inbox To field, two occurances of email)
3) "domain\user1; domain\user2" => sends email to first user
4) "[email protected]; [email protected]" => sends email to first user
Here is the code we are using:
EmailProperties properties = new EmailProperties();
properties.To = to.ToList();
if (cc != null)
properties.CC = cc;
properties.Subject = subject;
properties.Body = body;
Utility.SendEmail(context, properties);
context.ExecuteQuery();
Please let us know what is going wrong here.
Thanks in advance for your valuable inputs.
Br,
Shriram
Shri07

According to the R16 Admin preview guide;-
"Send Email to Multiple Recipients
Expression Builder is now linked to the email address text field that is presented when the Specific Email Address
option is selected. Workflow administrators can enter multiple email addresses directly, or click the "fx" icon
beside the field, and use Expression Builder to define expressions that evaluate to one or more email addresses.
The benefit of this feature is that emails can be stored on any text field in the base record and multiple emails can
be sent using one workflow action. "
But how that works exactly is not clear, I have tried commas, semi-colons, spaces, apostrophes, doublequotes, to separate and try to establish the correct syntax without luck.
Bob - Perhaps you can do some digging and find out the correct syntax for multiple addresses?

Can't send emails to multiple recipients any more?

Yesterday I had to send an email to some 30 other people (I only do this occasionally).
It refused to go and I received this error message:-
I have several email accounts but each one was the same.
At that time I could not even send single emails but incoming emails were unaffected.
Later in the day I received this email from my ISP mail account.
Your emails may be blocked – please confirm your alternate BT Yahoo! Mail addresses
Dear Customer,
You’ve received a ‘553’ error message because we’ve upgraded your BT Yahoo! Mail account security to help protect against ‘spoofing’ – when people use alternate email addresses to disguise the real sender, possibly to commit fraud.
What you need to do
We need you to take a few minutes to confirm each of the BT Yahoo! Mail alternate email addresses you use are genuine. If you don’t, you might get more ‘553’ error messages and have problems sending emails. Just log in and follow these simple steps. We don’t ask for any personal information.
This is rubbish and I had a similar one last year which I ignored, as the simple steps were far from simple, and the following morning all was back to normal.
So I ignored this email and tried again this morning.
I was still unable to send emails to multiple recipients but now I can send single emails OK!
Any ideas what is going on?
Is it Mail's fault or my ISP's?

From the error message, it looks like there was a problem with at least one of the addresses ("NONE"). It is possible that a bad address is in the list you tried to send to.
I don't know anything about BT Internet, so I can't confirm the authenticity of the email you received.
You should be able to log into your BT account directly from the web without using any links sent in the email.
The email also seems to indicate you used an alias as the reply-to (from) email address.
You didn't mask out the username for your smtp server and it is definitely different from the from account. This may all be normal, but it does tend to match what the email is telling you.

Error while sending email to Multiple Recipients

Hi,
I am trying to send email to multiple recipients .It works fine if all the email-addresses are valid. If even one is invalid throws exception .I wish to send it all the valid addresses even if some are invalid as this email will be going to 3000 users some of them will be wrong addresses.
Help is greatly appreciated.
-ksg
Exception thrown:
Exception in SendEmail.setAddress as :javax.mail.SendFailedException: Invalid Addresses;
nested exception is:
javax.mail.SendFailedException: 550 <[email protected]>... User unknown
Here is the main piece of code:
message.saveChanges();
Transport transport = session.getTransport("smtp");
transport.connect("myhost", "", "");
transport.sendMessage(message, message.getAllRecipients());
transport.close();

Hi there,
Well I find the easiest way is to use a comma delimited string with the following bit of code.
msg.setRecipients(
addrType,
InternetAddress.parse(smtpAddress, false));
addrType will be TO,CC or BCC
smtpAddress is a comma delimited string that I get from the results of a SQL Select request (looks something like "[email protected],[email protected],....,....,...."
The boolean false is to prevent the parse checking the validity of the SMTP addresses as I prefer to deal with this by letting the SMTP server tell me which addresses are no good.
Hope this helps,
SH

How to send emails to Multiple Users from a Single People Picker lookup field using Sharepoint designer workflow

Hi All,
I am working with SharePoint 2013 designer workflow. we are using office 365.
Our requirement to send email to multiple users, get the user groups from lookup list people and groups column.
But SP designer sending emails to the first user alone.
Please guide me to proceed.
Advance Thanks.
Regards
Jenkins NS
Thanks and Regards Jenkins

finally I got a solution
Identified a workaround to solve the issue using SharePoint designer.
Step 1
Create a lookup list Example department
Columns
Title (by default) – Single line of text
Users – Person or Group
Emails – Multiple lines of text
hidden the Emails column (go to content type and set the column as hidden)
Create a SharePoint designer Workflow
Start Workflow automatically when an item is created
Also Start Workflow automatically when an item is changed
Workflow Stage 1
Set Emails to current Item: Users
The workflow will get all users email ids and add in the Emails column delimiter as semicolon.
Step 2
Create a custom list to get the email ids and send email
Create a lookup column ex: analysis and refer department list, Allow multiple values
Then Create a SharePoint designer workflow
full details workflow steps please follow below
URL
http://jenkinsblogs.com/2015/04/30/how-to-send-emails-to-multiple-users-from-lookup-list-people-picker-field-using-sharepoint-designer-workflow/
Thanks and Regards Jenkins

Action to send email for multiple recipients

Hi gurus,
Currently the user needs to send a email for multiples recipients according to the organization structure.
For example:
The user generates a complaint and the systems must notify by email the department responsible to solve this complaint, sending an email for all employees assigned into this organizational unit.
How should I configure the action to send an email for the whole departament?
Best Regards,
Gabriel Santana

HI Gabriel,
Get the email ID's of all the recipents from orgunit using FMs RH_STRUC_GET and BAPI_BUPA_ADDRESS_GETDETAIL into internal table et_mailid and then using FM SO_NEW_DOCUMENT_ATT_SEND_API1.
For reference check the code below:
*i_message has contents of mail body
DATA: g_sent_all(1) TYPE c,
 g_doc_data LIKE sodocchgi1,
DATA: i_message LIKE solisti1 OCCURS 0 WITH HEADER LINE,
 i_packing_list LIKE sopcklsti1 OCCURS 0 WITH HEADER LINE,
 i_receivers LIKE somlreci1 OCCURS 0 WITH HEADER LINE.
Fill the document data.
 g_doc_data-doc_size = 1.
Populate the subject/generic message attributes
 g_doc_data-obj_langu = sy-langu.
 g_doc_data-obj_name = 'SAPRPT'.
 CONCATENATE g_sdltime0(2) ':' g_sdltime2(2) ':' g_sdltime+4(2) INTO g_time.
 CONCATENATE c_subject g_time INTO g_doc_data-obj_descr SEPARATED BY space.
 g_doc_data-sensitivty = 'F'.
Describe the body of the message
Information about structure of data tables
 CLEAR i_packing_list.
 REFRESH i_packing_list.
 i_packing_list-transf_bin = space.
 i_packing_list-head_start = 1.
 i_packing_list-head_num = 0.
 i_packing_list-body_start = 1.
 DESCRIBE TABLE i_message LINES i_packing_list-body_num.
 i_packing_list-doc_type = 'RAW'.
 APPEND i_packing_list.
Add the recipients email address
 LOOP AT et_mailid.
 CLEAR i_receivers.
 i_receivers-receiver = et_mailid-email_id.
 i_receivers-rec_type = 'U'.
 i_receivers-com_type = 'INT'.
 i_receivers-notif_del = 'X'.
 i_receivers-notif_ndel = 'X'.
 APPEND i_receivers.
 ENDLOOP.
Call the FM to post the message to SAPMAIL
 CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
 EXPORTING
 document_data = g_doc_data
 put_in_outbox = 'X'
 commit_work = 'X'
 IMPORTING
 sent_to_all = g_sent_all
 TABLES
 packing_list = i_packing_list
 contents_txt = i_message
 receivers = i_receivers
 EXCEPTIONS
 too_many_receivers = 1
 document_not_sent = 2
 document_type_not_exist = 3
 operation_no_authorization = 4
 parameter_error = 5
 x_error = 6
 enqueue_error = 7
 OTHERS = 8.
Regards,
Amit
*Always reward points for helpful answers
Message was edited by:
 Amit Kumar

How to send emails to multiple contacts w/o posting individually

how do i send emails to multiple contacts w/o posting them individually. previously i would hold down the "command" key and they would all go to the "to" area?

Enter a group name from your address book at to, cc or bcc and mail will fill up the group members with a valid email address. If a contact has more than one email address, you can choose which one you will use.
There are also some preference im mail under compose for handling the address book and groups.
Please consider, not everbody wants his email shown to other! Maybe you should enter your own mail address at "to" and your contacts at "bcc".

Send email to multiple recipients

Hello,
Does anybody know what the syntax is for sending email to multiple email addresses? Should the email addresses be separated by commas or semi-colons? I can't seem to find an example anywhere and what I've tried doesn't seem to be working, because when I flushed my mail queue, nothing sent out. I know it works with only one address.
HTMLDB_MAIL.SEND(
P_TO =>
Thanks,
Nora

Hi nora
to put multiple address you needs to put a comma between addresses .
quote from htmldb documentation :
"Valid e-mail address to which the e-mail will be sent (required).
For multiple e-mail addresses, use a comma separated list."
hope that help
Zvika

Unable to send emails to multiple recipients through oracle storedprocedure

I have the email code working with single email in the To address but I am looping through the table and getting a semicolon separated emails and assining to_mail and I am unabl to send any emails to any users in To address but works for cc_address users. I am getting the following error in the stored procedure when compiling. Please help if any suggestions or any one came accross this issue. Thanks.
ORA-29279: SMTP permanent error: 501 #5.1.1 bad address @abc.com
ORA-06512: at "SYS.UTL_SMTP", line 29
ORA-06512: at "SYS.UTL_SMTP", line 110
ORA-06512: at "SYS.UTL_SMTP", line 252
ORA-06512: at "abc_owner.SendMail", line 101
ORA-06512: at line 10

900045 wrote:
I have the email code working with single email in the To address but I am looping through the table and getting a semicolon separated emails and assining to_mail and I am unabl to send any emails to any users in To address but works for cc_address users. I am getting the following error in the stored procedure when compiling. Please help if any suggestions or any one came accross this issue. Thanks.
ORA-29279: SMTP permanent error: 501 #5.1.1 bad address @abc.com
ORA-06512: at "SYS.UTL_SMTP", line 29
ORA-06512: at "SYS.UTL_SMTP", line 110
ORA-06512: at "SYS.UTL_SMTP", line 252
ORA-06512: at "abc_owner.SendMail", line 101
ORA-06512: at line 10when all else fails, Read The Fine Manual
http://docs.oracle.com/cd/E11882_01/appdev.112/e25788/u_smtp.htm#i1002798
RCPT Function
This subprogram specifies the recipient of an e-mail message.
"To send a message to multiple recipients, call this routine multiple times. "
"Each invocation schedules delivery to a single e-mail address."

Behavior of Send Email with Multiple Recipients

There’s a probable unwanted behavior with the Send Email activity when you have more than 1 recipient.
If you don’t flatten the the email activity, it acts like a multi-value published data activity and every subsequent activity downstream will trigger as many times as you have recipients
in the email. I didn't come across this until recently, because sending an email is usually the last thing I do in a runbook.

i think that might be on purpose, i can see scenarios where that would be useful to process something for each recipient.
but if you disagree, use http://connect.microsoft.com to post it as a bug, and see what they answer :)
Best Regards
Jakob Gottlieb Svendsen
Trainer/Consultant - Coretech A/S -
Blog
MCT - MCTS - VB.NET - C#.NET - Powershell - VBScript Mastering System Center Orchestrator 2012 - 3 day workshop - worldwide training click
here

Mac Lion, how do I send emails to multiple recipients?

Just upgraded to Lion OS and whilst I like the new email interface, darned if I could get address book to enter multiple recipents without producing a seperate email for each one. Any ideas?

Yes, I have groups in my old address book which have gone over OK to the new one in Lion but I don't need to send to all of the group! I used to be able to keep adding names from various groups to make up my required recipients but darned if I have found how I can do it yet in Lion!

How to send mail to multiple recipients?

Pre Mavericks, I could open contacts book, select all contacts, drag over to the BCC field in an email and hit send. Can't do it post Mavericks installation. Why?

I figured it out! Type the name of the group in the BCC field and click on it from the drop down menu. All recipients within that group appear. Hit send.

Error message with a script sending emails to multiple recipients.

Hi all,
I am very new with powershell scripting and I want to request your attention and help on this issue.
I am getting this error message "Send-MailMessage: An invalid character was found in the mail header: ','" given by this script:
Param (
[string]$Path = "C:\Temp\",
[string]$SMTPServer = "smtp.domain1.com",
[string]$From = "[email protected]",
[string[]]$To = "[email protected],[email protected]",
[string]$Subject = "New backup file"
$SMTPMessage = @{
To = $To
From = $From
Subject = "$Subject at $Path"
Smtpserver = $SMTPServer
$File = Get-ChildItem $Path | Where { $_.LastWriteTime -ge [datetime]::Now.AddHours(-6) }
If ($File)
{ $SMTPBody = "`nThe following files have recently been added/changed:`n`n"
$File | ForEach { $SMTPBody += "$($_.FullName)`n" }
Send-MailMessage @SMTPMessage -Body $SMTPBody
I found the ForEach() approach but when I put it inside I get an infinite loop.
Many thanks for any suggestions

[string[]]$To = "[email protected],[email protected]",
should be
[string[]]$To = @("[email protected]","[email protected]")

Trying to send email to multiple recipients but not going through. HELP!!

When I send via gmail I get an email back saying one or more failed.What is happening with the iPhone?

The phone is not responsible for the failure. Somewhere in the message you got back, it should detail the REASON that it failed.

How to send email to multiple recipients??

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