How to send mail to external system

Dear WF Experts,
I have done all the work flow setting in project system module , so that if budget exceeds bya certain %, then mail should go to concern person and its working fyn.
Now i want that same mail to go to some external MS-outlook id.
I tried by putting the mail address in Setting->office setting->automatic forwarding and entered the address.
But the mails are not getting transfered and in SOST transaction i can see the error message like 'Message cannot be transferred to node SMTP due
connection error (final)'
can anybody suggest, where may b d mistake.
thnx in adv.
ashis

Hi Ashis,
This is a very common problem and if you search the forums thoroughly you would find some very good replies to it.
The error that you are getting is because there is some error in the SMTP connectivity established in the system. Ask your basis team to check the SCOT settings.
Check if the correct SMTP host and port been specified in the SCOT settings.
Also check if OSS note 455140 has been applied to your system.
Regards,
Saumya

Similar Messages

How to send Mail to external system - Check the program ?

Hi all,
      The following is a ABAP Program to Send a mail to external mail id. this program is not showing error but when executed it say "No message sent"
what i've to do to overcome this hurdles. if any solution or prerequisites then '
please give me a solution.
PARAMETERS: psubject(40) type c default 'Hello',
            p_email(40)   type c default '[email protected]' .
data:   it_packing_list like sopcklsti1 occurs 0 with header line,
        it_contents like solisti1 occurs 0 with header line,
        it_receivers like somlreci1 occurs 0 with header line,
        it_attachment like solisti1 occurs 0 with header line,
        gd_cnt type i,
        gd_sent_all(1) type c,
        gd_doc_data like sodocchgi1,
        gd_error type sy-subrc.
data:   it_message type standard table of SOLISTI1 initial size 0
                with header line.
*START-OF-SELECTION.
START-OF-SELECTION.
Perform populate_message_table.
*Send email message, although is not sent from SAP until mail send
*program has been executed(rsconn01)
PERFORM send_email_message.
*Instructs mail send program for SAPCONNECT to send email(rsconn01)
perform initiate_mail_execute_program.
*&      Form POPULATE_MESSAGE_TABLE
      Adds text to email text table
form populate_message_table.
Append 'Email line 1' to it_message.
Append 'Email line 2' to it_message.
Append 'Email line 3' to it_message.
Append 'Email line 4' to it_message.
endform.                    " POPULATE_MESSAGE_TABLE
*&      Form SEND_EMAIL_MESSAGE
      Send email message
form send_email_message.
Fill the document data.
gd_doc_data-doc_size = 1.
Populate the subject/generic message attributes
gd_doc_data-obj_langu = sy-langu.
gd_doc_data-obj_name = 'SAPRPT'.
gd_doc_data-obj_descr = psubject.
gd_doc_data-sensitivty = 'F'.
Describe the body of the message
clear it_packing_list.
refresh it_packing_list.
it_packing_list-transf_bin = space.
it_packing_list-head_start = 1.
it_packing_list-head_num = 0.
it_packing_list-body_start = 1.
describe table it_message lines it_packing_list-body_num.
it_packing_list-doc_type = 'RAW'.
append it_packing_list.
Add the recipients email address
clear it_receivers.
refresh it_receivers.
it_receivers-receiver = p_email.
it_receivers-rec_type = 'U'.
it_receivers-com_type = 'INT'.
it_receivers-notif_del = 'X'.
it_receivers-notif_ndel = 'X'.
append it_receivers.
Call the FM to post the message to SAPMAIL
call function 'SO_NEW_DOCUMENT_ATT_SEND_API1'
       exporting
            document_data              = gd_doc_data
            put_in_outbox              = 'X'
       importing
            sent_to_all                = gd_sent_all
       tables
            packing_list               = it_packing_list
            contents_txt               = it_message
            receivers                  = it_receivers
       exceptions
            too_many_receivers         = 1
            document_not_sent          = 2
            document_type_not_exist    = 3
            operation_no_authorization = 4
            parameter_error            = 5
            x_error                    = 6
            enqueue_error              = 7
            others                     = 8.
Store function module return code
gd_error = sy-subrc.
Get it_receivers return code
loop at it_receivers.
endloop.
endform.                    " SEND_EMAIL_MESSAGE
*&      Form INITIATE_MAIL_EXECUTE_PROGRAM
      Instructs mail send program for SAPCONNECT to send email.
form initiate_mail_execute_program.
wait up to 2 seconds.
if gd_error eq 0.
      submit rsconn01 with mode = 'INT'
                    with output = 'X'
                    and return.
endif.
endform.                    " INITIATE_MAIL_EXECUTE_PROGRAM
Thanks in Advance,
    Manian

Hi,
   I can get the idea but i'm asking u about the prerequisites such as SCOT - sap connect or something else has to be done before executing the program.
if i need any pls let me know?
I've tried the program but it say " No Message sent" and i didn't get any mail to mail id.
thanks in advance,
Manian.

Sending mail to external system in sap 4.6c

Hi WF experts,
We are configuring sending mails to external system in sap4.6c.
sxdump20.exe is kept on the frontend and created RFC destination with path to sxdump20.exe.
same RFC destination is given while configuring in SCOT trxn.
From SAP, mails are successfully sent and getting message in SOST as delivered to recipent.
But recipent is not receiving mails in his inbox ( outlook express,gmail,hotmail etc ).
Any solution from you will be of great help.
simha

Hi,
Make sure that the mail sent from SAP 4.6C are not declared as "Bad Mails" at your Mail Server/SMTP Gateways, possibly due to some technical reason. (such as sender address is not correct, any other SMTP errors, etc...etc.).
Ask your network/system admin to verify it.
Regards,
Bhavik G. Shroff

WorkFlows:How to send mail to external address

Hi all,
I am new to workflows, I want to send mail to my outlook form workflow. I have added mail id in Tcode: SO13 in Automatic Forwarding Tab. when I excute the workflow by adding mail step. the mail is going to sap inbox but it is not going to my outlook. Can anybody please explain.
Thanks in Advance.
Edited by: Ranjith Reddy on Feb 20, 2009 11:32 AM

Hi,
The 'SendMail' activity is failing in my workflow if I give the Recipient type 'E-mail Address' and hard code the email id. I tried the other way of giving expression also, both have resulted in error halting the workflow.
Is there any other configuration need to be done to send mail to external system (mail server) ? Please help .
Regards,
Gowri.S

How to send mails to external maild like yahoo

I am using 'SO_NEW_DOCUMENT_ATT_SEND_API1'
funtion module to send mails to internal office mail ids and working correctly .
Not the requirement changed . I need to send mail to external mail id like
per at the rateyahoo dot com also.
What can I do to send mail to external mailids like yahoo.
Do I need to use flag some thing ?
THANSK IN ADVANCE.

Hi,
Hi,
It is posible to send the mail to external address usign the above FM . But some configurations have to be maitnaied in SCOT Tcode for INT (Internet) ->SMTP protocal. we need to give the Mail Host and Mail Port all this information is usually done by the BASIS. Please approach them for these settings and try again with the FM. Here we have to configure it to Yahoo so that we can send the mail.
Regards
Lekha

How to send mails to External Email-ID.

I have simple Workflow which I have Created to Just Send Mail to SAP-B WorkSpace on execution of the WF.
Can Anyone tell me how to Many populate the Workflow to Send this mail to External Email-ID.
Regards,
Shashank

Hello,
In the sendmail step of the workflow, use the option of email address for 'Recipient type' and provide the workflow container element which has the external mail address of the user to whom the mail is to be sent or directly the email address directly. Then contact the basis people to check for any scheduled background job to send the mail from SAP to external mail address. If there is no job present, advise them to create one.
Hope this will help.
Regards,
Samson

How to send mail to external email within workflow

Hi Expert,
I know this question has been questioned before in the forum but that is quite different from what i want. After researching in this forum i found out that forwarding was the way to move the inbox into the external mail (using scheduled job) but what i want is to include send mail activity within the workflow that directly send email into the external email ( so no scheduled job). The logic is perhaps:
1. get the email address
2. use send mail activity
3. Assign the element defined to E-Mail Address.
4. send the email.
But I'm unable to retrieve the email address, store it and pass it into the email (as element). Can somebody help me with this?
Many Thanks.

Use the below code(rule(fm)), hope it works for you.
I have placed the SAP user id's in custom table & inserted e-mailid's to them in su01.
FUNCTION ZMANI_GET_PLANNER.
*"*"Local Interface:
*" TABLES
*"      AC_CONTAINER STRUCTURE SWCONT OPTIONAL
*"      ACTOR_TAB STRUCTURE SWHACTOR
*" EXCEPTIONS
*"      NOBODY_FOUND
INCLUDE <cntn01>.
TYPES : BEGIN OF ty_users.
          INCLUDE STRUCTURE ZMANI_AGENT_MAST.
TYPES : END OF ty_users.
DATA: org_agent LIKE wfsyst-agent,
        lt_holders TYPE STANDARD TABLE OF swhactor,
        lwa_holders TYPE swhactor,
*        lt_users TYPE STANDARD TABLE OF ty_users,
        lwa_users TYPE ty_users,
        v_len TYPE i,
*        v_bname LIKE ztest_users-bname,
        num_lines TYPE i.
** Read values assigned to the rule criteria
swc_get_element ac_container 'org_agent' org_agent.
* Get the superior
SELECT SINGLE *
    FROM ZMANI_AGENT_MAST
    INTO CORRESPONDING FIELDS OF lwa_users
   WHERE MMC = 'Y'.
IF NOT lwa_users IS INITIAL.
    REFRESH lt_holders[].
    lwa_holders-otype = 'US'.
    lwa_holders-objid = lwa_users-BNAME.
    APPEND lwa_holders TO lt_holders.
    APPEND LINES OF lt_holders TO actor_tab.
ENDIF.
DESCRIBE TABLE actor_tab LINES num_lines.
IF num_lines IS INITIAL.
    RAISE nobody_found.
ENDIF.
ENDFUNCTION.

How to send sapmails to external mail systems

Hi,
how to send sapmails to external mail systems....
like if we want to mail a purchase order from SAP System to *@yahaoo.com or @.com.
TY.

hi manish,
u can do it.
chk this .
chk this code
DATA: objpack LIKE sopcklsti1 OCCURS 2 WITH HEADER LINE.
DATA: objhead LIKE solisti1 OCCURS 1 WITH HEADER LINE.
DATA: objbin LIKE solisti1 OCCURS 10 WITH HEADER LINE.
DATA: objtxt LIKE solisti1 OCCURS 10 WITH HEADER LINE.
DATA: reclist LIKE somlreci1 OCCURS 5 WITH HEADER LINE.
DATA: doc_chng LIKE sodocchgi1.
*& Form f_send_mail
text
--> p1 text
<-- p2 text
FORM f_send_mail .
*store the vendor name, vendor email id , employee name and employee
*email id in the internal table int_crb
Creation of the document to be sent
CLEAR doc_chng.
REFRESH objpack.
REFRESH objhead.
REFRESH reclist.
REFRESH objtxt.
File Name
doc_chng-obj_name = 'SHIPMENT'.
Mail Subject
CONCATENATE 'Shipment Document No.' int_crb_mail-shipdocnum
'Cleared.'
INTO doc_chng-obj_descr SEPARATED BY ' '.
Mail Contents
objtxt-line = 'Hi,'.
APPEND objtxt.
objtxt-line = ' '.
APPEND objtxt.
CONCATENATE 'Shipment Document Number ' int_crb_mail-shipdocnum
' cleared for move.' INTO objtxt-line SEPARATED BY ' '.
APPEND objtxt.
objtxt-line = ' '.
APPEND objtxt.
CLEAR objtxt.
objtxt-line = 'Regards '.
APPEND objtxt.
objtxt-line = ' '.
APPEND objtxt.
objtxt-line = 'SAP '.
APPEND objtxt.
CLEAR objtxt.
APPEND objtxt.
DESCRIBE TABLE objtxt LINES tab_lines.
READ TABLE objtxt INDEX tab_lines.
doc_chng-doc_size = ( tab_lines - 1 ) * 255 + STRLEN(
objtxt ).
Creation of the entry for the compressed document
CLEAR objpack-transf_bin.
objpack-head_start = 1.
objpack-head_num = 0.
objpack-body_start = 1.
objpack-body_num = tab_lines.
objpack-doc_type = 'RAW'.
APPEND objpack.
Completing the recipient list
target recipent
CLEAR reclist.
reclist-receiver = int_crb_mail-empperid. "employee email ID
"wf_empperid.
reclist-express = 'X'.
reclist-rec_type = 'U'.
APPEND reclist.
copy recipents
CLEAR reclist.
reclist-receiver = int_crb_mail-smtp_addr."vendor email id
reclist-express = 'X'.
reclist-rec_type = 'U'.
reclist-copy = 'X'.
APPEND reclist.
Sending the document
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
EXPORTING
document_data = doc_chng
TABLES
packing_list = objpack
object_header = objhead
contents_bin = objbin
contents_txt = objtxt
receivers = reclist
EXCEPTIONS
too_many_receivers = 1
document_not_sent = 2
operation_no_authorization = 4
OTHERS = 99.
COMMIT WORK.
SUBMIT rsconn01
WITH mode = 'INT'
WITH output = ' '
AND RETURN.
ENDFORM. " f_send_mail
for any clarifiaction pls mail me.
pls reward points, if this helped u.
regards,
anversha.
[email protected]

Send mail from SAP system to another SAP system

Hello Xperts
I need to send a mail from one SAP box (ECC) to another SAP box (SRM,CRM, EP etc). I know how to send mail from SAP to external address but unable to find the parameters in this case. Kindly help.
thkx
Prabhu
PS: Kindly DONOT post on "How to send mail from SAP" as my questions is all abt how to send mail from one sap system to another sap system

Hi
To send mail Internally check this sample code it works fine this code was developed by me
*& Report ZMATURITYREPORT                                             *
*&   Title - Maturity   report                                         *
*&           ABAP/4 Consultant                                         *
*& Name- Pavan Praveen Valluri Created on 26/07/2007                   *
*& Module - FI                                                         *
REPORT ZMATURITYREPORT.
tables: bseg.
* SELECTION SCREEN--------------------------------------------------- *
parameters: p_email type somlreci1-receiver default
'@gujaratpetro.com'.
* Data: p_email(25) type c value '[email protected]'.
* END OF SELECTION SCREEN ------------------------------------------- *
*----------DATA DECLARATION--------------------------------------------*
data: it_message type standard table of solisti1 initial size 0
with header line.
data: it_message1 type standard table of solisti1 initial size 0
with header line.
data: it_message2(10) type N.
data: it_message3 type standard table of solisti1 initial size 0
with header line.
data: it_message4 type standard table of solisti1 initial size 0
with header line.
data: it_attach type standard table of solisti1 initial size 0
with header line.
data: text(150).
data: t_packing_list like sopcklsti1 occurs 0 with header line,
      t_contents like solisti1 occurs 0 with header line,
      t_receivers like somlreci1 occurs 0 with header line,
      t_attachment like solisti1 occurs 0 with header line,
      t_object_header like solisti1 occurs 0 with header line,
      w_cnt type i,
      w_sent_all(1) type c,
      w_doc_data like sodocchgi1,
      gd_error type sy-subrc,
      gd_reciever type sy-subrc.
start-of-selection.
data: lv_date type sy-datum.
data: lv_date1 type sy-datum.
data: lv_formatdate(10) type c.
data: lv_formatdate1(10) type c.
data: var1(4) type c,
var2(2) type c,
var3(2) type c.
data: begin of int_bseg occurs 0,
    BELNR LIKE BSEG-BELNR,
    ZUONR LIKE BSEG-ZUONR,
    GJAHR LIKE BSEG-GJAHR,
    DMBTR LIKE BSEG-DMBTR,
    HKONT LIKE BSEG-HKONT,
end of int_bseg.
data: begin of int_SKAT occurs 0,
    TXT50 LIKE SKAT-TXT50,
    SAKNR LIKE SKAT-SAKNR,
    KTOPL LIKE SKAT-KTOPL,
end of int_SKAT.
data: begin of int_bkpf occurs 0,
      BELNR LIKE BKPF-BELNR,
      BUKRS LIKE BKPF-BUKRS,
      GJAHR LIKE BKPF-GJAHR,
      BUDAT LIKE BKPF-BUDAT,
end of int_BKPF.
data: 2days_out type sy-datum.
2days_out = sy-datum + 2.
data: var4(4) type c,
var5(2) type c,
var6(2) type c.
*-------- END OF DATA DECLARATION--------------------------------------*
*--- CONCATENATING AND ARRANGING DATE ---------------------------------*
lv_date = 2days_out.
var1 = lv_date+(4).
var2 = lv_date+4(2).
var3 = lv_date+6(2).
concatenate var3 var2 var1 into lv_formatdate separated by '.'.
*--- END OF CONCATENATING AND ARRANGING DATE -------------------------*
*-------------------------SELECTION FOR BSEG---------------------------*
select zuonr belnr bukrs GJAHR DMBTR HKONT from bseg into
corresponding fields of table int_bseg
where bukrs = 'company name' and
      ZUONR = lv_formatdate.
*--------------END OF SSELECTION FOR BSEG---------------------------   *
*-------------------------SELECTION FOR BKPF---------------------------*
select BUDAT BUKRS BELNR GJAHR from BKPF into
corresponding fields of table int_BKPF
where bukrs = 'company name'.
append int_BKPF.
*------------------END OF SELECTION FOR BKPF---------------------------*
*-------------------------SELECTION FOR SKAT---------------------------*
select SAKNR TXT50 from SKAT into
corresponding fields of table int_SKAT
where KTOPL = 'company name'.
*and      SAKNR = INT_BSEG-HKONT.
APPEND INT_SKAT.
*--------------END OF SSELECTION FOR SKAT---------------------------   *
*-----------------POPULATING EMAIL SUBJECT ----------------------------*
perform populate_email_message_body.
perform send_file_as_email_attachment
tables it_message
it_attach
using p_email
'Maturity after 2 days'
'XLS'
'filename'
changing gd_error
gd_reciever.
* Instructs mail send program for SAPCONNECT to send email(rsconn01)
perform initiate_mail_execute_program.
*endif.
end-of-selection.
*------------END OF POPULATING EMAIL SUBJECT --------------------------*
*& Form SEND_FILE_AS_EMAIL_ATTACHMENT
* Send email
form send_file_as_email_attachment tables pit_message
pit_attach
using p_email
p_mtitle
p_format
p_filename
p_attdescription
p_sender_address
p_sender_addres_type
changing p_error
p_reciever.
data: ld_error type sy-subrc,
ld_reciever type sy-subrc,
ld_mtitle like sodocchgi1-obj_descr,
ld_email like somlreci1-receiver,
ld_format type so_obj_tp ,
ld_attdescription type so_obj_nam ,
ld_attfilename type so_obj_des ,
ld_sender_address like soextreci1-receiver,
ld_sender_address_type like soextreci1-adr_typ,
ld_receiver like sy-subrc.
ld_email = p_email.
ld_mtitle = p_mtitle.
ld_format = p_format.
ld_attdescription = p_attdescription.
ld_attfilename = p_filename.
ld_sender_address = p_sender_address.
ld_sender_address_type = p_sender_addres_type.
* Fill the document data.
w_doc_data-doc_size = 1.
* Populate the subject/generic message attributes
w_doc_data-obj_langu = sy-langu.
w_doc_data-obj_name = 'SAPRPT'.
w_doc_data-obj_descr = ld_mtitle .
w_doc_data-sensitivty = 'F'.
** Fill the document data and get size of attachment
clear w_doc_data.
read table it_attach index w_cnt.
w_doc_data-doc_size =
( w_cnt - 1 ) * 255 + strlen( it_attach ).
w_doc_data-obj_langu = sy-langu.
w_doc_data-obj_name = 'SAPRPT'.
w_doc_data-obj_descr = ld_mtitle.
w_doc_data-sensitivty = 'F'.
clear t_attachment.
refresh t_attachment.
t_attachment[] = pit_attach[].
* Describe the body of the message
clear t_packing_list.
refresh t_packing_list.
t_packing_list-transf_bin = space.
t_packing_list-head_start = 1.
t_packing_list-head_num = 0.
t_packing_list-body_start = 1.
describe table it_message lines t_packing_list-body_num.
t_packing_list-doc_type = 'RAW'.
append t_packing_list.
* Add the recipients email address
clear t_receivers.
refresh t_receivers.
t_receivers-receiver = ld_email.
t_receivers-rec_type = 'U'.
t_receivers-com_type = 'INT'.
t_receivers-notif_del = 'X'.
t_receivers-notif_ndel = 'X'.
append t_receivers.
call function 'SO_DOCUMENT_SEND_API1'
    EXPORTING
      document_data              = w_doc_data
      put_in_outbox              = 'X'
      sender_address             = ld_sender_address
      sender_address_type        = ld_sender_address_type
      commit_work                = 'X'
    IMPORTING
      sent_to_all                = w_sent_all
    TABLES
      object_header              = t_object_header
      packing_list               = t_packing_list
      contents_bin               = t_attachment
      contents_txt               = it_message
      receivers                  = t_receivers
    EXCEPTIONS
      too_many_receivers         = 1
      document_not_sent          = 2
      document_type_not_exist    = 3
      operation_no_authorization = 4
      parameter_error            = 5
      x_error                    = 6
      enqueue_error              = 7
      others                     = 8.
* Populate zerror return code
ld_error = sy-subrc.
* Populate zreceiver return code
loop at t_receivers.
    ld_receiver = t_receivers-retrn_code.
endloop.
endform.                    "send_file_as_email_attachment
*& Form INITIATE_MAIL_EXECUTE_PROGRAM
* Instructs mail send program for SAPCONNECT to send email.
form initiate_mail_execute_program.
wait up to 2 seconds.
if gd_error eq 0.
    submit rsconn01 with mode = 'INT'
                  with output = 'X'
                  and return.
endif.
endform.                    " INITIATE_MAIL_EXECUTE_PROGRAM
*& Form POPULATE_EMAIL_MESSAGE_BODY
* Populate message body text
form populate_email_message_body.
refresh it_message.
refresh it_message1.
refresh it_message3.
   refresh it_message4.
*--------------- LOOP FOR BSEG -----------------------------------------
loop at int_BSEG.
read table int_bKPF WITH KEY BELNR = INT_BSEG-BELNR
        GJAHR = INT_BSEG-GJAHR.
read table int_SKAT WITH KEY SAKNR = INT_BSEG-HKONT.
*---CHANGING DATE FORMAT FOR BKPF---------------------------------------
lv_date1 = int_bkpf-budat.
var4 = lv_date1+(4).
var5 = lv_date1+4(2).
var6 = lv_date1+6(2).
concatenate var6 var5 var4 into lv_formatdate1 separated by '.'.
*---END OF CHANGING DATE FORMAT FOR BKPF-------------------------
it_message = int_bseg-belnr.
it_message1 = lv_formatdate1.
it_message2 = int_bseg-dmbtr.
it_message3 = int_bseg-hkont.
IT_MESSAGE4 = INT_SKAT-TXT50.
SHIFT IT_MESSAGE2 LEFT DELETING LEADING '0'.
*-------------POPULATING EMAIL BODY WITH DATA -------------------------
concatenate 'Maturity After 2Days' 'for' 'G/L account-' it_message3
'--' IT_MESSAGE4 ',' 'Amount-' it_message2
    into it_message separated by space.
append it_message.
append it_message1.
append it_message3.
clear it_message.
clear it_message1.
clear it_message2.
clear it_message3.
endloop.
*------------END OF LOOP FOR BSEG --------------------------------------
endform. " POPULATE_EMAIL_MESSAGE_BODY
<b><i>
To send an mail with external attachment check this one
</b></i>
<i>first create a Include report with the following coding</i>
*& Include ZPA1_INCLFOR_MAIL *
* Data
DATA: docdata LIKE sodocchgi1,
objpack LIKE sopcklsti1 OCCURS 1 WITH HEADER LINE,
objhead LIKE solisti1 OCCURS 1 WITH HEADER LINE,
objtxt LIKE solisti1 OCCURS 10 WITH HEADER LINE,
objbin LIKE solisti1 OCCURS 10 WITH HEADER LINE,
objhex LIKE solix OCCURS 10 WITH HEADER LINE,
reclist LIKE somlreci1 OCCURS 1 WITH HEADER LINE.
DATA: tab_lines TYPE i,
doc_size TYPE i,
att_type LIKE soodk-objtp.
DATA: listobject LIKE abaplist OCCURS 1 WITH HEADER LINE.
* FORM
FORM ml_customize USING objname objdesc.
*----------- Clear Variables
CLEAR docdata.
REFRESH objpack.
CLEAR objpack.
REFRESH objhead.
REFRESH objtxt.
CLEAR objtxt.
REFRESH objbin.
CLEAR objbin.
REFRESH objhex.
CLEAR objhex.
REFRESH reclist.
CLEAR reclist.
REFRESH listobject.
CLEAR listobject.
CLEAR tab_lines.
CLEAR doc_size.
CLEAR att_type.
*--------- Set Variables
docdata-obj_name = objname.
docdata-obj_descr = objdesc.
ENDFORM. "ml_customize
* FORM
FORM ml_addrecp USING preceiver prec_type.
CLEAR reclist.
reclist-receiver = preceiver.
reclist-rec_type = prec_type.
APPEND reclist.
ENDFORM. "ml_customize
* FORM
FORM ml_addtxt USING ptxt.
CLEAR objtxt.
objtxt = ptxt.
APPEND objtxt.
ENDFORM. "ml_customize
* FORM
FORM ml_prepare USING bypassmemory whatatt_type whatname.
IF bypassmemory = ''.
*--------- Fetch List From Memory
CALL FUNCTION 'LIST_FROM_MEMORY'
TABLES
listobject = listobject
EXCEPTIONS
OTHERS = 1.
IF sy-subrc <> 0.
MESSAGE ID '61' TYPE 'E' NUMBER '731'
WITH 'LIST_FROM_MEMORY'.
ENDIF.
CALL FUNCTION 'TABLE_COMPRESS'
* IMPORTING
* COMPRESSED_SIZE =
TABLES
in = listobject
out = objbin
EXCEPTIONS
OTHERS = 1
IF sy-subrc <> 0.
MESSAGE ID '61' TYPE 'E' NUMBER '731'
WITH 'TABLE_COMPRESS'.
ENDIF.
ENDIF.
* Header Data
* Already Done Thru FM
* Main Text
* Already Done Thru FM
* Packing Info For Text Data
DESCRIBE TABLE objtxt LINES tab_lines.
READ TABLE objtxt INDEX tab_lines.
docdata-doc_size = ( tab_lines - 1 ) * 255 + STRLEN( objtxt ).
CLEAR objpack-transf_bin.
objpack-head_start = 1.
objpack-head_num = 0.
objpack-body_start = 1.
objpack-body_num = tab_lines.
objpack-doc_type = 'TXT'.
APPEND objpack.
* Packing Info Attachment
att_type = whatatt_type..
DESCRIBE TABLE objbin LINES tab_lines.
READ TABLE objbin INDEX tab_lines.
objpack-doc_size = ( tab_lines - 1 ) * 255 + STRLEN( objbin ).
objpack-transf_bin = 'X'.
objpack-head_start = 1.
objpack-head_num = 0.
objpack-body_start = 1.
objpack-body_num = tab_lines.
objpack-doc_type = att_type.
objpack-obj_name = 'ATTACHMENT'.
objpack-obj_descr = whatname.
APPEND objpack.
* Receiver List
* Already done thru fm
ENDFORM. "ml_prepare
* FORM
FORM ml_dosend.
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
EXPORTING
document_data = docdata
put_in_outbox = 'X'
commit_work = 'X' "used from rel. 6.10
* IMPORTING
* SENT_TO_ALL =
* NEW_OBJECT_ID =
TABLES
packing_list = objpack
object_header = objhead
contents_bin = objbin
contents_txt = objtxt
* CONTENTS_HEX = objhex
* OBJECT_PARA =
* object_parb =
receivers = reclist
EXCEPTIONS
too_many_receivers = 1
document_not_sent = 2
document_type_not_exist = 3
operation_no_authorization = 4
parameter_error = 5
x_error = 6
enqueue_error = 7
OTHERS = 8
IF sy-subrc <> 0.
MESSAGE ID 'SO' TYPE 'S' NUMBER '023'
WITH docdata-obj_name.
ENDIF.
ENDFORM. "ml_customize
* FORM
FORM ml_spooltopdf USING whatspoolid.
DATA : pdf LIKE tline OCCURS 0 WITH HEADER LINE.
*-------------- Call Function
CALL FUNCTION 'CONVERT_OTFSPOOLJOB_2_PDF'
EXPORTING
src_spoolid = whatspoolid
TABLES
pdf = pdf
EXCEPTIONS
err_no_otf_spooljob = 1
OTHERS = 12.
*------------- Convert
PERFORM doconv TABLES pdf objbin.
ENDFORM. "ml_spooltopdf
* FORM
FORM doconv TABLES
mypdf STRUCTURE tline
outbin STRUCTURE solisti1.
*-------- Data
DATA : pos TYPE i.
DATA : len TYPE i.
*------------ Loop And Put Data
LOOP AT mypdf.
pos = 255 - len.
IF pos > 134. "length of pdf_table
pos = 134.
ENDIF.
outbin+len = mypdf(pos).
len = len + pos.
IF len = 255. "length of out (contents_bin)
APPEND outbin.
CLEAR: outbin, len.
IF pos < 134.
outbin = mypdf+pos.
len = 134 - pos.
ENDIF.
ENDIF.
ENDLOOP.
IF len > 0.
APPEND outbin.
ENDIF.
ENDFORM. "doconv
<b>
Then include that report in the following report and copy the same code and paste it there
</b>
*& Report ZPA_TEMP147 *
REPORT ZPA_TEMP147 .
INCLUDE zpa1_inclfor_mail.
* DATA
DATA : itab LIKE tline OCCURS 0 WITH HEADER LINE.
DATA : file_name TYPE string.
data : path like PCFILE-PATH.
data : extension(5) type c.
data : name(100) type c.
* SELECTION SCREEN
PARAMETERS : receiver TYPE somlreci1-receiver lower case.
PARAMETERS : p_file LIKE rlgrap-filename
OBLIGATORY.
* AT SELECTION SCREEN
AT SELECTION-SCREEN ON VALUE-REQUEST FOR p_file.
CLEAR p_file.
CALL FUNCTION 'F4_FILENAME'
IMPORTING
file_name = p_file.
* START-OF-SELECTION
START-OF-SELECTION.
PERFORM ml_customize USING 'Tst' 'Testing'.
PERFORM ml_addrecp USING receiver 'U'.
PERFORM upl.
PERFORM doconv TABLES itab objbin.
PERFORM ml_prepare USING 'X' extension name.
PERFORM ml_dosend.
SUBMIT rsconn01
WITH mode EQ 'INT'
AND RETURN.
* FORM
FORM upl.
file_name = p_file.
CALL FUNCTION 'GUI_UPLOAD'
EXPORTING
filename = file_name
filetype = 'BIN'
TABLES
data_tab = itab
EXCEPTIONS
file_open_error = 1
file_read_error = 2
no_batch = 3
gui_refuse_filetransfer = 4
invalid_type = 5
no_authority = 6
unknown_error = 7
bad_data_format = 8
header_not_allowed = 9
separator_not_allowed = 10
header_too_long = 11
unknown_dp_error = 12
access_denied = 13
dp_out_of_memory = 14
disk_full = 15
dp_timeout = 16
OTHERS = 17.
path = file_name.
CALL FUNCTION 'PC_SPLIT_COMPLETE_FILENAME'
EXPORTING
complete_filename = path
* CHECK_DOS_FORMAT =
IMPORTING
* DRIVE =
EXTENSION = extension
NAME = name
* NAME_WITH_EXT =
* PATH =
EXCEPTIONS
INVALID_DRIVE = 1
INVALID_EXTENSION = 2
INVALID_NAME = 3
INVALID_PATH = 4
OTHERS = 5
ENDFORM. "upl
<b>These are the FM for sending external email :-</b>
SO_DOCUMENT_SEND_API1
SAPoffice: Send new document with attachments via RFC
SO_NEW_DOCUMENT_ATT_SEND_API1
(In 4.6C only, You can go to SE37 and click the documentation on how to use it. A sample program is provided there.)
SAPoffice: Send new document with attachments via RFC
Note : If you are using FM SO_NEW_DOCUMENT_ATT_SEND_API1 then Export Parameter DOCUMENT_DATA-OBJ_DESCR contains the Subject.
SO_NEW_DOCUMENT_SEND_API1
SAPoffice: Send new document
<b>Check this sample report</b>
DATA : BEGIN OF ITAB OCCURS 0,
PERNR LIKE PA0001-PERNR,
ENAME LIKE PA0001-ENAME,
END OF ITAB.
DATA: message_content LIKE soli OCCURS 10 WITH HEADER LINE,
receiver_list LIKE soos1 OCCURS 5 WITH HEADER LINE,
packing_list LIKE soxpl OCCURS 2 WITH HEADER LINE,
listobject LIKE abaplist OCCURS 10,
compressed_attachment LIKE soli OCCURS 100 WITH HEADER LINE,
w_object_hd_change LIKE sood1,
compressed_size LIKE sy-index.
START-OF-SELECTION.
SELECT PERNR ENAME
INTO CORRESPONDING FIELDS OF TABLE ITAB
FROM PA0001
WHERE PERNR < 50.
LOOP AT ITAB.
WRITE :/02 SY-VLINE , ITAB-PERNR, 15 SY-VLINE , ITAB-ENAME, 50
SY-VLINE.
ENDLOOP.
* Receivers
receiver_list-recextnam = '[email protected]'. "-->
* EMAIL ADDRESS
RECEIVER_list-RECESC = 'E'. "<-
RECEIVER_list-SNDART = 'INT'."<-
RECEIVER_list-SNDPRI = '1'."<-
APPEND receiver_list.
* General data
w_object_hd_change-objla = sy-langu.
w_object_hd_change-objnam = 'Object name'.
w_object_hd_change-objsns = 'P'.
* Mail subject
w_object_hd_change-objdes = 'Message subject'.
* Mail body
APPEND 'Message content' TO message_content.
* Attachment
CALL FUNCTION 'SAVE_LIST'
EXPORTING
list_index = '0'
TABLES
listobject = listobject.
CALL FUNCTION 'TABLE_COMPRESS'
IMPORTING
compressed_size = compressed_size
TABLES
in = listobject
out = compressed_attachment.
DESCRIBE TABLE compressed_attachment.
CLEAR packing_list.
packing_list-transf_bin = 'X'.
packing_list-head_start = 0.
packing_list-head_num = 0.
packing_list-body_start = 1.
packing_list-body_num = sy-tfill.
packing_list-objtp = 'ALI'.
packing_list-objnam = 'Object name'.
packing_list-objdes = 'Attachment description'.
packing_list-objlen = compressed_size.
APPEND packing_list.
CALL FUNCTION 'SO_OBJECT_SEND'
EXPORTING
object_hd_change = w_object_hd_change
object_type = 'RAW'
owner = sy-uname
TABLES
objcont = message_content
receivers = receiver_list
packing_list = packing_list
att_cont = compressed_attachment.
<b>Settings for sending mail</b>
Configuring SAP 4.6x Internet mail Gateway
SAP can be configured to send and receive emails from different sources.This section explains how to integrate SAPOffice with an external emailsystem. Your Internet email must be configured and running prior to this.Email from SAP is forwarded to the users external email system..
You can configure inbound and outbound forwarding. Outbound flow forwardsa SAP message (eg: update termination) via UNIX sendmail to the intended recepient. Inbound accepts a message from sendmail and places it in the users SAPOffice inbox. Many companies prefer to configure outbound only.
Configuring outbound forwarding
SAP configuration
1. Create your RFC destination for outbound email using transaction SM59
RFC Destination : SAP_INTERNET_GATEWAY
Connection Type : T
Description : SAP internet mail gateway
Click on 'Explicit Host' if you wanton demand gateway dameon invocation.
Program : /sapmnt/SID/exe/mlunxsnd
Target Host : Enter hostname that runs your central instance.
Click 'Test Connection' and you should seea successfull message.
2. Shared Office Settings transaction SO16-> Send -> Settings or
directly via transaction SCOT- SAPconnect Administation
Nodes - Create
Node : IMAIL
Description : SAP internet mail gateway
RFC Destination : SAP_INTERNET_GATEWAY
Tick : Internet
Address Area : *
Tick : All formats
Dev. type : Choose an approciate Printer Device
Set further addresstype : N
Maximum waiting timefor repeat send attempt procedure : Blank or decide for yourself
Tick : Node is ready for use
Setting
- DefaultDomain : <your company domain>.com
- Conversionrule : require if your communication device only support one format.
e.g. if you email system only support the format RAW (ASCII text format)
Format To Format Ranking Function module
ALI RAW 1 SX_OBJECT_CONVERT_ALI_RAW (convert APAP List)
Referto note 171698 - SAPconnect: Formats, conversion, device type
UNIX configuration
1 .. cd /sapmnt/SID/exe
2 ..csh
..mlsomadm mailgw.ini
System Name [C11] :
Client [000] :
Username : MAILADM
Password : MAILADM
Language : E
Load Balancing :
Hostname : <hostname>
System number : <instance_number>
Gateway hostname: <central_instance_hostname>
Gateway Service : <instance number>
Use SAP Router :
Trace level :
Sendmail Command [/usr/lib/sendmail -i -f<SENDER_ADDRESS>]:
Codepage [ISO-8859-1] :
Trace Level (Outbound) [0] :
Update file sapmailsid.cfg? [Y]
Testing whether your configuration is successful
1. Logon to SAP
2. Execute transaction SO01
3. Write a message and send it to <your_internet_email_address>
4. If you don't see the mail in your internet mailbox, go back and review steps 1-12
Schedule the SAP Internet Mail Gateway Jobs to start every 5 minutes
1. Create
2. Position your cursor at INT
3. Click Schedule and supply the date and time
4. Click Schedule periodically and tick Minutes and type in 5
5. Click Create and you are done
6. Click Show Scheduling to check
Problems that you might encounter :-
If you have set up a node in SCOT and it tests out well but recieve the reply.
"Cannot process message in node, parameterscannot be converted".
Make sure the RFC connection is working, and that SapConnect has been installed on the Unix Server or the Microsoft Exchange Server. Originally, I had the same error, and found that nothing had been installed on Unixor Exchange, to support SapConnect.
In SCOT (View -> System Status), your mail remains at the Intransit column.
Check you sendmail.cf files (e.g.Sun Solaris /etc/mail/sendmail.cf). Try using the sendmail command to send a test file at the Unix level. You must be able to send mail at theUnix level before you can send mail at the SAP level.
http://help.sap.com/saphelp_nw04/helpdata/en/cf/700b405bacdd5fe10000000a155106/content.htm
http://www.tamboly.com/SAPEmailConfiguration.html
Check my previous links
Mail Send
sending mails from abap program
Mail Sending to external email id's
settings needed for sending emails
Regards
Pavan

How can send mails using hotmail/rediffmail domain name?

I have used the below code to send a mail using javamail API?Even when I am sending my application does not have notified any of error/exceptions,But the message is not reached to I have given receipient's address in the to field.
import javax.mail.*;
import javax.mail.internet.*;
import javax.activation.*;
import javax.servlet.*;
import javax.servlet.http.*;
import java.io.*;
import java.util.*;
public class Sendmail1 extends HttpServlet {
private String smtpHost;
// Initialize the servlet with the hostname of the SMTP server
// we'll be using the send the messages
public void init(ServletConfig config)
throws ServletException {
super.init(config);
smtpHost = config.getInitParameter("smtpHost");
//smtpHost = "sbm5501";
smtpHost = "www.rediffmail.com";
public void doGet(HttpServletRequest request,HttpServletResponse response)
throws ServletException, java.io.IOException {
String from = request.getParameter("from");
String to "[email protected]";
String cc = "[email protected]";
String bcc ="[email protected]";
String smtp ="www.rediffmail.com";
String subject = "hai";
String text = "Hai how r u";
PrintWriter writer = response.getWriter();
if (subject == null)
subject = "Null";
if (text == null)
text = "No message";
String status;
try {
// Create the JavaMail session
java.util.Properties properties = System.getProperties();
if (smtp == null)
smtp = "www.rediffmail.com";
properties.put("mail.smtp.host", smtp);
Session session = Session.getInstance(properties, null);
//to connect
//Transport transport =session.getTransport("smtp");
//transport.connect(smtpHost,user,password);
// Construct the message
MimeMessage message = new MimeMessage(session);
// Set the from address
Address fromAddress = new InternetAddress(from);
message.setFrom(fromAddress);
// Parse and set the recipient addresses
Address[] toAddresses = InternetAddress.parse(to);
message.setRecipients(Message.RecipientType.TO,toAddresses);
Address[] ccAddresses = InternetAddress.parse(cc);
message.setRecipients(Message.RecipientType.CC,ccAddresses);
Address[] bccAddresses = InternetAddress.parse(to);
message.setRecipients(Message.RecipientType.BCC,bccAddresses);
// Set the subject and text
message.setSubject(subject);
message.setText(text);
Transport.send(message);
//status = "<h1>Congratulations,</h1><h2>Your message was sent.</h2>";
} catch (AddressException e)
status = "There was an error parsing the addresses. " + e;
} catch (SendFailedException e)
status = "<h1>Sorry,</h1><h2>There was an error sending the message.</h2>" + e;
} catch (MessagingException e)
status = "There was an unexpected error. " + e;
// Output a status message
response.setContentType("text/html");
writer.println("<title>sendForm</title><body bgcolor= ><b><h3><font color=green><CENTER>CALIBERINFO.COM</CENTER></h3>Your message was sent to recepient(s).<br><font color=red>"+"\n"+to);
writer.println("<br><br><a href=e:/mail/javamail/mail.html>back to compose</a>");
writer.close();
Please any one help me out from this probs.
Awaiting for yours reply,
or give me a reply to: [email protected]
Regards,
@maheshkumar.k

Hi,
how can send mails using hotmail/rediffmail domain name?In your java application,you specified www.rediffmail.com as your
smtp server.But that is the address of that website.Try will a smtp
server instead.For a list of free smtp servers,please visit http://www.thebestfree.net/free/freesmtp.htm
Hope this helps.
Good Luck.
Gayam.Srinivasa Reddy
Developer Technical Support
Sun Microsystems
http://www.sun.com/developers/support/

Sending mail to external mailid from user exit EXIT_SAPLEBNF_005

Hai ALL,
iam facing problem with sending mail to external id from user exit exit_saplebnf_005 , this user exit for ROLE Determination of releasing of PO .
in this user exit i passed a user name for this role from one z table.
through workflow the mails are send to workplace of resposible person maintained in ztable.
now user requirement is they want some intimation in their outlook for they got mail in workplace .
can anybody help me.
Thanks .
sushmita.k

they can either define automatic forwarding in their SAP office to external e-mail OR they can set their external e-mail as preferred method of communication and they should receive mail to their external mailbox assuming that sending to external mail is supported in your system (check with BASIS folks).

Send IDoc from External System to SAP system

Hi Folks,
I have a requirement to send IDocs from an external system to the SAp system. Basically the external system is a subsystem which is able to send & receive idocs. The external system is currently able to send idocs to SAP system through the ALE layer but now we have to replace it by PI. Now the external system has to send teh IDocs to the SAP ECC system through the SAP PI 7.0.
Kindly let me knowq how I can achieve it.
Regards,
Santosh

Hi Satish,
You can achieve this requirement
1)If your external system going to support web service cals then send IDoc from External system as a web service, in PI use sender side SOAP and receiver side IDoc receiver channel to send IDoc.
or
2)Use proxy program ,implement the same ALE logic in PI.
or
3)Copy the Extenal IDoc message in to file folder as XML,then use file adapter to pick up this message and send it SAP using IDoc.
Regards,
raj

Failed to send mail to external domain via portal

Hi Gurus,
By following the configuraion instructions in <b>SAP library - Collaboration - Groupware - Installing and Configuring E-Mail Connectivity</b>, I managed to send mail to recipients who reside in same domain e.g. <b>[email protected]</b> via portal.
However, I failed to send mail to external domain e.g. <b>[email protected]</b>. I got the following error message:
The mail could not be sent to the specified recipients com.sap.ip.collaboration.gw.impl.transport.javamail.exception.MailSendException: The mail could not be sent to the specified recipients
     at com.sap.ip.collaboration.gw.impl.transport.javamail.JavaMailTransport.sendMail(JavaMailTransport.java:183)
--------- exception is chained. Original exception ------------
javax.mail.SendFailedException: Invalid Addresses;
nested exception is:
     javax.mail.SendFailedException: 553 sorry, that domain isn't in my list of allowed rcpthosts (#5.7.1)
     at com.sun.mail.smtp.SMTPTransport.rcptTo(SMTPTransport.java:804)
     at com.sun.mail.smtp.SMTPTransport.sendMessage(SMTPTransport.java:320)
Please help.
Thanks alot.

Hi Ajey,
Thanks for your reply. I had tried your suggestion but same problem occurred with same error output.
Actually, I encounterred this error message before in my <b>Microsoft Outlook</b>, where System Admin returned me a mail saying that, my mail was undeliverable with the same error message. But this can be solved by applying the <b>Internet Email Account Setting - Outgoing Server - My outgoing server (SMTP) require authentication</b>.
So I am wondering,
1) This problem is caused by SMTP server?
2) Is there any workaround (like the Outlook Setting) I can configure in Portal?
Do you have any idea?
Thanks,
HauChee

How to send mail to distribution list ?

Hi Everybody,
Pls let me know how to send mail to distributed list???
Thanks & Regards,
raju<b></b>

Hi ,
Use Function Module 'SO_NEW_DOCUMENT_SEND_API1'.
U need to pass Distribution list to Receiver and 'C' to receiver type refer the below code for clarification.
Determine the Distribution List.
        gv_rec_list-receiver = gv_distribution.
        gv_rec_list-rec_type = 'C'.
        APPEND gv_rec_list.
Check if Distribution List is deleted.
        SELECT SINGLE objnam
                 FROM soid
                 INTO lc_objnam
                 WHERE objnam = gv_rec_list AND
                       dlitp = lc_dli.
        IF sy-subrc = 0.
          CALL FUNCTION 'SO_NEW_DOCUMENT_SEND_API1'
            EXPORTING
              document_data              = gv_doc_data
              document_type              = 'RAW'
              put_in_outbox              = 'X'
            TABLES
              object_content             = gv_obj_cont
              receivers                  = gv_rec_list
            EXCEPTIONS
              too_many_receivers         = 1
              document_not_sent          = 2
              document_type_not_exist    = 3
              operation_no_authorization = 4.
          CASE sy-subrc.
            WHEN '1'.
             message i001(as) with 'TOO MANY RECEIVERS'.
              EXIT.
            WHEN '2'.
             message i001(as) with 'DOCUMENT NOT SENT'.
              EXIT.
            WHEN '3'.
             message i001(as) with 'DOCUMENT TYPE DOES NOT EXIST'.
              EXIT.
            WHEN '4'.
             message i001(as) with 'OPERATION NO AUTHORIZATION'.
              EXIT.
          ENDCASE.
          Hope this might have helped you.
Thanks,
Prashanth

Error while sending mail to external id

Hai all,
I am trying to send mail to external mail id using the FM SO_NEW_DOCUMENT_ATT_SEND_API1. After executing when i check in sost i m getting an error 'Cannot process message, no route from sapuserto external mail id.
Can anyone help me resolve this issue pls.
Thanks in advance,
Neela

Hi,
You have to fill the tables parameter 'PACKING_LIST'.
try with these values
wa_objpack-TRANSF_BIN = space.
wa_objpack-HEAD_START = 1.
wa_objpack-HEAD_NUM = 0.
wa_objpack-BODY_START = 1.
wa_objpack-DOC_TYPE = 'RAW'.
APPEND wa_objpack to it_objpack.
Regards,
Daz.

How to send mail to external system

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