How to send the Checked-in file to the user in workflow as an attachment.
Hi All ,
I am using UCM 11g and i need to send email to the workflow users with the checked-in file as an attachment.Can anyone guide me how to customize or configure it in UCM 11g.
Thanks !!!
Hello,
this is not a standard behaviour and I am not sure if I would even recommend you to go this way. Why?
a) content items in workflows are usually still to be reviewed - if you send it as an attachment to an email, the user may forward it and you will by-pass all the security that UCM provides
b) you will mess up version controls (which attachment is the correct one, if someone checks in a new version?)
c) you will pass the content through the email server - this is something customers usually want to get rid of
d) why can't you use just the standard workflow review functionality? - that is, instead of the file you send a link to the file, which usually displays its web-viewable rendition (but you can change it to the link to native files, if you want to) This is also a one-click solution (well, users may have to authenticate for UCM, if you have no single sign-on), and it is completely under control.
However, if you stick to email attachments, you will have to go with a custom component. There is a sample AcmeEmail, which can serve as a basis for email functions, so you will need to combine it with workflows. But like I wrote - better try to persuade your customer to go with the standard.
Jiri
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