How to use Bank Reconciliation?

Hi Experts,
Im using SAP B1 2005 A PL52 and I would like to know how to make an automatic bank reconcilisation with an external Bank Statement. The only add-on I have is payment engine which gives me the screen "Cash and Bank Statement" but I was unable to use it? Is there a way to do an import of an external bank statement through SDK? What are the steps necessary for that? Or I can import the bank statement and do the reconciliation in a non-progammatically way?
Thank you all in advance!
Andreas Kirtou

Hi Andreas,
first of all you need to upgrade to version 2007. There have been major changes in the software, it's best to read up on those on the [2007A landing page|https://websmp109.sap-ag.de/~form/sapnet?_SHORTKEY=01100035870000694132&_SCENARIO=01100035870000000183&_ADDINC=&_OBJECT=011000358700000187342007].
Then you need to familiarize yourself with the workings of the FD, BTHF & BSP functionalities. This info can be found in the Documentation resource centre ([DRC|https://websmp109.sap-ag.de/~form/sapnet?_SHORTKEY=01100035870000707457&_SCENARIO=01100035870000000183&_ADDINC=011000358700001192682007E&]).
All the best,
Kerstin

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Bank Reconciliation module

Hi,
How do i use bank reconciliation module? The 'ending balance', do i have to put in exactly the amount which i receive from my montly bank statement? And also the 'ending date', lets say i put it as at end of April (30.04.08), when i review back it will show me the whole list right from the beginning, (1st Jan - 30th April). If i want to see only within april'08, how would i do this?
Thank you, really2 need your help.
Thanks.
Rgds,
Harith

Good day Harith,
Unfortuately you cannot ONLY display transactions for April. All the open tansactions that have not been paid and reconciled with your bank statement will be there.It does not make sense to ONLY display ex for April, because a customer acan pay an invoice from December.
You must exactly put in the date and corresponding amount as it is on your bank statement. It is important,because these amount must match each other.
When done correctly, errors can be picked up easily, for example double postings.
Hope it helps
Regards
Carin

Electronic Bank Statement for Bank Reconciliation

Hello FI Experts,
Could you please advice if Electronic Bank Statement is possible to be configured.
if yes, how does it differ from Manual Bank Statement, I mean, is there any particular format provided by SAP so that the Bank data could be uploaded in the system & then go ahead with making reconciliation.
please help, how do i configure this??

Hello,
You will find the following thread is useful:
bank reconciliation statement
Regards,
Ravi

Need to clear openitems for Bank Reconciliation without useing Algorithms

Dear All,
As per configuration of Manual Bank Reconciliation, for clearing cheque deposit & cheque issue we are useing Algorithms 15 & 13 respectively. while uploading Bank statement we used to give SIX digit cheque number as a reference to clear the open items (i.e the same cheque Number is used to enter by the user in Allocation field of GL Account)
But as a special case the user has entered more than SIX digit cheque Number in Gl Account. Now am unable to clear those open items, since bank statement is having six digit cheque Numbers only.
My question is if i want to clear the open items of cheque deposit, cheque issue, others without useing Algorithms... let me know the configuration with various specification parameters.
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HI
My Requirement is only one..... can we clear without useing Algorithms..... let me know the process.... on what parameters/specifications can do
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Swathi
Edited by: swathi fico on Aug 27, 2009 10:08 AM
Edited by: swathi fico on Aug 27, 2009 12:55 PM

How do i get a plain and simple basic bank reconciliation form?

how do i get a plain and simple basic bank reconciliation form?

If you have a system with Microsoft Office Document Imaging loaded, you can Print the PDF to this application. Then once the document opens, Print it to Adobe PDF. This will avoid the distilling errors.
It is part of Office XP, 2003 & 2007 I believe.
Otherwise you may be left with Print & Scan.
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Hello Gurus,
Is there a way to use the Bank Reconciliation through DI Server? Please help.

Hi Gilbert,
Reading the SDK Help Center 2007, there's two objects for Bank Reconciliation (I'm 99% sure this is it), the BankPages object (ObjType = 42) and the BankStatement related with the BankStatementService (so it's not a exactly a Business Object). I'm not sure about service type objects with DI Server, but it should work for BankPages.
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How to find External Bank Reconciliation # given Check #?

I have a check number for an outgoing payment that has been reconciled on a bank rec, and we can't locate the Bank rec.. Is there a way to find the Bank Rec# that the check was on? Any information as to how to find this would be greatly appreciated. Thanks. this is on version SAP B1 2007.

The link between Check # and External Bank Reconciliation # would probably be a many to one relationship. There is no direct link between them. You may have to dig into the G/L account for all detailed JE for find them.
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Gordon

New to OATS,need info on how to use data bank

Hi,
Please share some documents/links on how to use OATS for web functionality testing,and how to use databank.
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Hi,
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Automatic bank reconciliation with Electronic bank statement

Deal All,
As mentioned in the subject of this mail, this is to request for your inputs to advice the configuration steps with process for Configuration of Electronic Bank Statment in R3 to eneble the user for automatic bank reconciliation with clearing customer/vendor open items.Please send confi doc.
Request you to provide documentation if possible along with your valuble advices.
cvs

Hi
I implemented the EBS in my company 4 month ago and here are some advises on the problems i experienced in the setup process. As for the setup process it is straightforward just read the manual at help.sap.com.
We used the MT940 format for importing bank statements from our bank.
The first thing i would advice you to do is make a list of all the possible transactions that are to be handled by the EBS application.
Then make estimation of how many payments that are recieved in constant structured way which the EBS can handle. (invoice number in the text)
The people in our accounting department complained alot about the output format in the EBS not being userfreindly compared to the advises they recieved in e-mail form from the bank so if not the bulk of your payments can be processed automatically it might not be worth the trouble to implement it. (i still think they uses the the email to postprocess the transactions that was not automatically cleraed)
Make sure you havent got any other applications handling some of the transactions that are contained in the bank statement because this wont work. eg. we had a program automatically placing fx trades on customer and bank account which meant that when we recieved the fx trade on the statement it was already placed and therefore had to be placed on a interims account for later reversal.
We get alot of bankcharges on our payments and we set up the EBS to place them automatically on a bankcharge account if the difference between the recieved amount on the invoice was less that 30 dollars.(we just assume that a difference is a bank charge) This means that a customer if he wants to always can pay x dollars under the invoice amount because it will be automatically processed and therefore go unnoticed.
Establish a contact in your bank who knows how their MT940 format has been structured.
Then contact your bank and get them to provide some test statements of old bank statements.
Make sure that you are not the first customer for using the MT940 format or else you will end up being ginny pig for the banks possible mistakes.
As i learned the way banks interpret the MT940 format guidelines can varry quite alot eg. the ocmt field our bank interpreted as the original payed amount in its original currency. SAP inprets this field as the recieved amount in its original currency and therefore it always try to clear the OCMT amount if availleble which meant it always tried to clear the original amount even though there had been taken som bankcharges underways.
I also found out that our bank didnt really bother to specify the type of transaction (interest, fx contract, bank charges, check and so on) which meant we only had two external transaction codes availleble s103 for incomming payments and ntrf for outgoing payments. This gave alot of trouble as i had to identify the type of transaction through seach algorithms.
Our bank also had trouble creating the MT940 file because it has a limited number of characters availleble which meant in the initial file that it only gave the first x characters of each line and then left out the rest. This meant that the text was broken into alot of pieces and you hardly ever had a complete invoice number to clear on. We had the bank altering their format so they now leave out text at the end of the transaction instead.
In the implementation process we experienced that the EBS application created a payment advice each time the amount of the payment didnt match the invoice in the system. We implemented a note from service.sap which disabled this and just assigned the difference to a bankcharge account.
I dont know if you can use these advices but just felt i would try to warn you about the potential problems that i experienced in the process. .
If you have concrete questions to the EBS setup feel free to contact me and i will see if i can help you.

Bank reconciliation incoming payment

Hi All,
I am in the blue print designing phase of one of my client. Below is the client requirement for incoming bank reconciliation.
We have suggested them, the moment they received cheque of check from client, the entry should be posted in incoming payment account like this:
Debit Incoming Clearing Account
Credit Customer Account
When actually payment will appear in the main account entry should be posted like this:
Debit Main Bank Account
Credit Incoming clearing Account
Now the question from client is when any cheque or check would be deposited in my bank account there would one entry in our bank statement stating cheque or check deposited but subject to clearing and main account balance should be increased but actually cheque or check has not been enchased yet.
How to handle the scenario for bank reconciliation for incoming payment.

Hi Ashutosh,
Please try to use Payment Order Functionality. This option is available in the Payment Methods in Country in FBZP.
Regards,
Kiron Kumar T.

External Bank Reconciliation

Hello
I am trying to use the external Bank reconciliation in SAP Business One 2007.
I want to import the bank statement from my bank to the: Process External Bank Statement window. I will develop a special add-on.
But the question is, i have around 1000 records per account daily, is there any limitation in this window???
Or how i can clean everything from that window, after it has been reconciled??
Thanks
Jacobo

Hello Gordon
We dont have any problem with the SDK. The question is just about the quantity of records in the screen.
Does any one had any problems, with many records??
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Jacobo

Manual bank reconciliation statement FF67

Hi ,
what are the data to be enter the data in FF67 for manual bank reconciliation statement and how to post the bank G/L? How to check whether it is posted or not? Please tell me the steps..
If use BDC for Tcode FF67...Bank G/L will be posted automatically? How to check whether it is posted or not? Which tables get updated while clearing G/L.
Thanks in Advise

Hi
Check the link for BDC for Bank recon
Help in Upload program for T-code FF67
If your main Bank Closing balance tallies with your physical bank balance, it means your statement has been posted.
Regards
Sanil Bhandari

Re: Bank Reconciliation

Hello
I wanted to ask that when we usually post an incoming payment or an outgoing payment in SAP the respective subledger accounts and the bank clearing accounts are debited or credited as per the situation.
Now when we configure for Bank reconciliation and we set the posting rule why then again do we need to do two steps of the posting area 1 and the posting area 2. Where we have bank account entries in the posting area 1 and then in Posting area 2 we have the subledger clearing. I also wanted to understand how then the posting type works here.
In some cases such as Bank charges we use post to gl which is posting type 1. For other how is it used.
Please provide the conceptual understanding for the same.
Rgds

Hi,
Let me try to clarify.
Scenario 1:
Vendor payment (done in APP):
Accounting entry at the time of APP:
Debit: Vendor Account
Credit: Outgoing Clearing Account
Accounting entry at the time of EBS posting:
Debit: Outgoing Clearing Account
Credit: Main Bank Account (House Bank)
In this scenario, we only have posting rule 1 for Main GL posting. There is no need to posting rule 2 for sub-ledger posting. This is because only one entry is passed at the time of EBS posting and the sub-ledger postng is done at the time of APP.
Scenario 2:
Customer Receipt (EBS posting):
Accounting entry at the time of EBS posting:
Sub-ledger posting
Debit: Incoming Clearing Account
Credit: Customer Account
Main GL posting
Debit: Main Bank Account (House Bank)
Credit: Incoming Clearing Account
In this scenario, we have posting rule 1 for Main GL posting and, also posting rule 2 for sub-ledger posting. This is both the entries are being passed at the time of EBS posting.
Scenario 3:
Bank Charges (EBS posting):
Main GL posting
Debit: Bank Charges Account
Credit: Main Bank Account (House Bank)
In this scenario, we only have posting rule 1 for Main GL posting.
Scenario 4:
Vendor payment is not done in APP instead, posted in EBS:
This situation will be similar to Scenario 2 with opposite entries in Sub-ledger and Main GL entries. Here also we have posting rule 1 for Main GL posting and, also posting rule 2 for sub-ledger posting. This is both the entries are being passed at the time of EBS posting.
I hope the above examples are covering all the areas that you need clarification.
Regards,
Kiron Kumar T.

Bank Reconciliation account

Dear mates,
The implementation partner has done all the uploading in the bank. It was almost 4 months back. Now we are working as the support team. After the upload they didn't touch the bank reconciliation. Now they want the same. How i will proceed?
I am having little awareness in this. Please help me through steps 1 by 1.
Thanks in advance.
Satya.

Hi sandeep,.
Ok. i will upload all the data through ff67. The statement date is 31.03.2007. But now how i will proceed with the new transactions for the bank reco. I have used f-02 with a different document type. Plz help me in step by step procedure.
Thanks a lot.
Satya.

Bank Reconciliation (India Specific) for information from Non SAP systems

Bank Reconcilaition to be performed in SAP ECC6 on data received from A Non SAP system
Following is the scenario:
1. Data is received in to SAP for Cheques deposited in to the Bank with a unique Key feild
2. A Bank Reconciliation process is Run on the Line Items received using the Cheque numbers and amounts
3. The honored Cheques need to be Cleared in SAP
4. SAP will require to generate a report listing the Dishonored Cheques and also populate the Key feild against the Dishonored Cheques in the Report
Kindly help as to how this can be acheived in SAP, as teh Automated BRS process is executed sequentialy for every line in the Bank statement received.
Thanks in Advance

Hi ,
Check this link
<a href="http://help.sap.com/saphelp_nw04/helpdata/en/58/54f9c1562d104c9465dabd816f3f24/frameset.htm">DB Connect</a>
<a href="http://help.sap.com/saphelp_nw04/helpdata/en/fe/65d03b3f34d172e10000000a11402f/frameset.htm">XML Connect</a>

How to use Bank Reconciliation?

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