How to utilize 'Location' in Smart Folders

I've been trying to make a smart folder that I can use in conjunction with Dropbox, to filter what photos I am yet to upload.
I was thinking something along the lines of 'Location is Pictures' and 'Location is not Dropbox' or something similar. Though I just can't get the locations parameter to work! I type in 'Pictures' but the folder does not appear. I've tried the file path Users/Name/Pictures and all as well, but still nothing works.
Any ideas?!

Seems that you have not tried the 'Thumbnail view' display option instead of the 'folder view'.
In that display mode, which is the normal mode of PSE, you can see pictures with a tag independently from their location.
The pictures are shown by data taken order (ascending of descending).

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Smart Folders & Unplayed Podcasts

Hello-
How do I configure the Smart Folders in iTunes to display or show the blue dots next to an unplayed podcast?
I’ve tried selecting different options under the View pull-down menu, but nothing seems to work. Thanks.

If you're looking for the blue dots on a Smart Playlist, they don't show there. The only place I've ever seen them is in the actual Podcast library.
If you want your smart list to contain podcasts you have not listened to, you could add a rule to your Smart list that states Play Count is o.
Diane Wordsmith

How to auto-restore Smart Folders on the dock after reboot?

So I've created a smart folder that basically gathers all the applications that I use with the Adobe Creative Suite (i.e. Photoshop, Illustrator, InDesign, etc.). For quick access, I drag the smart folder to the dock and I change the sort method to NAME and the view to LIST. And here's what I get as a result, which works very nicely:
http://imgur.com/EWUgm6w
The problem is, after I restrat my Mac, that smart folder on the dock gets completely messed up (the folder icon is changed and nothing pops up when I click on the icon) so I have to then delete the one that's on the dock, drag a new copy out and then change the sort and view methods to my preferences all over again. I was a bit surprised the first time I noticed this but after seeing the smart folder get messed after multiple restarts, I realized that there's something wrong.
My assumption is that the smart folder gets reprocessed on a reboot and though the original location where the smart folder is stored is fine when I go look at it, the shortcut that I place on the dock loses its functionality altogether.
I'm wondering if anyone has run into this on their end and found a good solution? If there was a script I could run when the computer started to automate the tasks that I have to do (remove old folder from dock, copy new one, change sort & view methods), that would be great -- but I don't know how to do this! Alternatively, if there's another way to achieve this pop up list without creating a folder manually and dragging 10 shortcuts into the folder, that would be great. I like the idea of keeping the list dynamic (hence the smart folders method) so that if anything changes, the updates would be reflected autmatically in the folder.

I have the same issue. Upon restarting, my two smart folders get a drawer-looking icon and don't function. I am able to right click to change settings, but nothing seems to get them to actually work.

In iPhoto 9.6 how should I import older photos located in yearly folders and monthly folders?

Before using iPhoto my photos were cataloged by locating them in folders broken down by year, month and activity and on different HDs. Over the last few years my newer iPhone photos are imported into iPhoto and saved on a separate HD. I think I read that it is possible for the photos to remain in their original locations without copying them and doubling the HD space.
Should I just dump the older photos into the same location as my newer photos and if so, how will iPhoto import them? I think I may have just answered my question!
How do you suggest I import the older photos (5,000-10,000 photos)?

Dear Mr. Devlin,
I have been reading many threads regarding iPhoto, and you seem to be the most knowledgeable person on the software. I was wondering if you could resolve some basic misunderstandings I have related to andyhutch's question. I know that iPhoto is a database, and that the software provides views into the database. Under the "LIBRARY" heading in my iPhoto sidebar, I have 4 views: "Events," "Photos," "Faces," and "Places." In which of these views am I seeing the actual photo files and in which am I seeing a pointer to the file? In other words, if I delete an "Event," am I deleting the actual photo files or just a view into the database? The same question for "Photos": if I delete one of the Photo collections, am I deleting the actual photos or just the pointers? I am trying to simplify the organization of an 8K photo collection and use smart albums more effectively, and I don't see why I should bother with two additional ways (Events and Photos) to view my photos. But I am afraid to delete anything for fear of losing my original photos.
Because you have contributed numerous posts to the Support community, you may already written something that addresses my questions. In that case, I apologize and hope that you can provide a link to that post.
Thank you.

Major change to how smart folders work?

I'm an ex-PC user and one way I configured the finder to work more like how I was used to working was to color code all my folders red and the half-dozen files I work with on a daily basis green. I had smart folders for both in the Tiger sidebar and they were there all the time. In Leopard they are only there in a finder window and are in the search for area. When I am in a program and want to open a file, that search for section is no longer in the sidebar, so I have to drill down through all folders and sub-folders to find the file I want. Am I going to be limited to launching files directly from the smart folder to easily find the files I need and not open from within the application?
RR

By default when you make a Smart Folder and save it you get it saved into this folder:
"/Users/yourname/Library/Saved Searches"
If you open that folder you should see your Smart Folders. Drag them into the "Places" section of the Sidebar in your open Finder window. They will now show up in the Open dialog window of your application. Of course, you will have them listed twice in the normal Finder window: once in places, so you can see them in the Open window, and once in Search For. Jeez, don't the programmers ever have to talk to each other? Anyway, the sensible thing to do is to have other sorts of things, that you don't need access to from an application, in the Search For section--or just close that section up. This is definitely another "what were they thinking" moment.
Francine
Francine
Schwieder

How do I locate the folders I created with my downloaded music?

How do I locate the folders I created with my downloaded music?
Thanks for any information,
Dawn

I have no problem pulling up a complete list of downloaded music. My problem exists with past downloads I put into a "Folder" then copied that folder to a CD. A bit frustrating.
Thanks for your input,
Dawn

1.- I´m creating a Muse site which contains videos, photos and sound. All videos, sounds and pictures are located in diferent folders in my PC. Since Muse doesn't organize the project and its files like Dremweaver (all files in a single folder). How can I

1.- I´m creating a Muse site which contains videos, photos and sound. All videos, sounds and pictures are located in diferent folders in my PC. Since Muse doesn't organize the project and its files like Dremweaver (all files in a single folder). How can I manage my site (containing all the media) in order to upload it to a server?
2.- Is there a Adobe Muse community in spanish language?
Thanks for your help
Mauricio444

Kevin is suggesting that you store the projects you create while working through his book in a folder called RoboHelpProjects. It is not where you have to store every project you ever create.That is for the purposes of his book.
RoboHelp initially defaults to My RoboHelp Projects but it's up to you whether you do. Generally on the forums we advise against that as it is part of your profile and can result in excessively long path names in a few cases. Generally where authors create file names that are so long they almost serve as the content.
Projects always have a root folder, call them Project 1 and Project 2 for this purpose. You can have those folders directly off your C drive (or other local partition) or within in a parent folder as above.
Now to what you can and cannot do. You can delete a whole project by selecting Project 1 or Project 2 in Windows Explorer. Obviously if you delete the parent folder you will delete all your projects within.
What you must not do is delete individual files within a project using Windows Explorer, for that you use RoboHelp's Project Manager. The exception is if you go to Tools > Reports there is a report Unused Files. Files listed there will have to be deleted using Windows Explorer for the very good reason they do not appear in Project Manager and, therefore, cannot be deleted that way.
If you think about it, it is similar to Word. There is no option to delete a document there other than using File > Open and right clicking. Not very intuitive.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

How to speed up smart folders?

How to speed up smart folders?
"Last documets" work instantly for me. But smart folder, which collect files with red labels works veery slow (like 10 seconds). Meanwhile last ones are the most usefull for me. Is this normal speed for them and is there a way to speed them up?

You don't, I'm afraid. iCloud has no equivalent to the iDisk. With MobileMe terminating at the end of June you will need to look for a third-party solution - this page examines some of the options:
http://rfwilmut.net/migrate3

Using Smart Folders to locate old files for archiving

This seems pretty straight forward, but I can't quite get it done.
I would like to have a smart folder that locates all folders, within a specific folder, that do not have any contents that have been modified within the last "x" months.
Simply put, I want all the folders in "This folder" that haven't been touched (or their contents) in 3 months. I just want the folders within that folder, not the nested ones farther down.
It's easy enough to create a folder that finds all files with contents that meet the criteria, but it brings up all the nested folders too.
If the search "other" selection dialog had an option called, "Containing folder is:", all my troubles would be solved.
If I could set this, I could locate just the folders I need to Archive, and all the nested folders wouldn't come up to muddle the search.
I tried to use the "Path" option, but it didn't work. The folder I'm searching is a mounted volume.
Does anybody have a way to accomplish this?

Problem is that if the contents of an upper level folder do not change - even if the contents of its subfolders change-the date modified on the upper folder does not necessarily change.
Also, sometimes just looking at a folder is enough to change it's Last Modified date (I noticed this in List View) probably because the view settings files in each folder are changed.
Other problem is that searches work down. I haven't yet seen one that can exclude subfolders because including them is usually the point of searching as opposed to just browsing the folder in the Finder window.
BTW-The 'Path' option is not supposed to work for searches according to the developer reference-don't know why they included it.

How can I add "AND" "OR" criteria to smart folders?

I want to create some smart folders in Finder that search for documents based on type and date last edited, opened or modified. In some instances I want the result to show files that match some of the criteria and in other instances, I want results to return files that match all of the criteria. I have read somewhere that you can add these conditional filters by pressing the Option key when clicking on the '+' sign to add a new criteria, but it doesn't seem to work in Mavericks. Is there another key combination for this?
Any help greatly appreciated.
Many thanks
Donna

When adding Criteria, hold down the Option key on the keyboard. The + button will turn to and elipsis (…)
You can make groups of Any, All, or None (Or, And, Not).

How do I get smart folders to stick on search?

I am organising my graphics on my iMac.
I started setting up smart folders to find all my material.
The first searching on ".pdf" did what it was supposed to and retained its search.
All the subsequent ones for ".eps", ".tiff", "Lists" etc initially find what they are supposed to then after saving & adding to the control bar they find nothing but the first search: ".pdf"
What am I doing wrong, if anything?

On looking at the parameters of the search I find they are cumulative.
After I searched on one, it added the subsequent search to the terms of the previous search.
Now why would that be a good idea?
For a start I have to go back and redit the searches every time I do a new one, instead of it just doing the obvious and retaining the parameters of that single search when I add it to the control bar.
It appears to be doing the expected at the time of the search, not when saved.

How are you using smart folders?

I'm looking for ideas - have any of you guys found some interesting uses for smart folders?

Not I. However, this is what Apple says: http://docs.info.apple.com/article.html?path=Mac/10.5/en/8923.html

Design flaw in MAC OS X "smart folders" system resulting date lose

Hello there !
I would like your opinion on that issue.
This is how I discovered it : many, too many friends who switched to Mac reported me loss of iPhoto pictures with a question mark instead of the picture and "corrupted" iPhoto library. Is been more than 2 years and 15 persons in my entourage who reported that to me. This is big, too big in my opinion to not take in account those behaviors. I always thought they used iPhoto in a (very) bad way and I was wrong. They never recovered their picture.
After observing by chance how they manage their pictures, I observed, in my opinion, a big design flow in Mac OS X "smart folder" system that can too easily lead to (logically) data corruption in iPhoto.
As you know, Mac OS X comes with pre-made "Auto search" "smart folders" that are available in the lateral bar of every finder window such as "all images", "all movies".
What my friend do is use this automatic "all images" smart folder to browse recent imported pictures in iPhoto and send them by e-mail and move them around their disc, and/or share them. I fact I never had the idea of doing that with those folder, and this is very quick and handy !
Where the huge issue lies is that this auto "All images" smart folder searches INSIDE the iPhoto library package ! Therefore, if you move a file from the smart folder "all images" result to another place in your hard drive, you actually remove it FROM THE IPHOTO library package folder and iPhoto naturally lose track of the picture resulting in data loss.
I posted you a screenshot to illustrate that :
http://gallery.me.com/jbroussel#100105
I really wonder how the Apple Team can factory "lock" the iPhoto library content by making the folder a "package", BUT, at the SAME TIME, allow the predefine "all images" "Smart folder" browse in this entire very folder as if its content was available to the user. It is not a "Smart Folder" at all.
In a user point of view this is a huge FLAW. No wonder the user have no clue that he (or she) is doing something wrong by doing so. I especially noticed those error from users switching from Windows machine.
In my opinion this the most illogical design I saw in a long time !
What do you think about it ? Am I to exigent ? Too logical ?
Message was edited by: Didsayan

Thank you all for your interesting feedback, really.
When I say 15 people, it is the truth because I love to help my entourage with Mac (since I often recommended them the Mac in the first place), and this is on a 2 years timeframe, so it is not that bad, but I is enough to me to consider their behaviors, especially since I would not have done it myself (I am a Mac-only user).
Most of them had a backup (thanks Time Machine), but unfortunately, when they do noticed the problem it was too late and Time Machine already erased the backup that had the original pictures in it, so they could not retrieve their pictures.
Of course, as you said, some of the pictures were not "lost", just removed in another location, but this led to iPhoto database corruption and this is a lot of trouble. Trying to find the original location of 100+ pictures in iPhoto database is a pretty hard job since the structure is complex and this is very time consuming, I gave up the idea of fixing those folder.
I totally agree on the fact that I is too easy to blame the system for user wrong manipulation.
In that very case, the standard features of the system are to me far too ambiguous :
- iPhoto library folder content is hidden to the user (UNLIKE iTunes library folder)
- but the standard "smart folder" "all image" search within this very "hidden content"
All that without letting the user know if he does not pay attention to the path.
Look at the screenshot I made and you will see the path is so long that it is hard to keep track were the file actually is.
I talked to user who made the mistake, and their belief, this "all image" folder is "like browsing in iPhoto" or like any "media inspector" window like in iMovie or Keynote. Which in fact, is not at all.
I suggested this discussion because in my opinion, this "all images" "smart folder" is too prone to incident, especially with unexperienced user. Thank you for the feedback.
As suggested by etresoft, I will let Apple know.

How do I cross-reference photo folders?

My photos are organized in folders according to the week they were taken, and I want to keep it that way. But if I want to pull up just the photos that have my friend Brian in them, how can I do that?
First off iPhoto is NOT an option. I have used several versions of the iLife suite starting with Tiger, then moving on to Leopard and (currently) Snow Leopard. And the whole iLife suite is riddled with bugs to the point where I do not want to touch them as they are completely unreliable. DVD player crashes and freezes randomly, and falsely claims DVDs are damaged when they are brand new. Now I just use VLC, and my DVD movies play perfectly every time. Something I could almost never get DVD Player to do. I have tried using iWeb, but after a few "undos" and some editing, my links no longer work, and files get dropped for no reason.
I have tried tagging photos in iPhoto, and using one Smart Folder for each tagged category. It all works great for a while, but before long, newly tagged photos stop being added into the Smart Folders, and it defeats the whole purpose.
Not to mention that iPhoto creates a huge file, and wastes time identifying faces, which is an undesirable feature I can't seem to turn off.
I am guessing the whole problem with the iLife suit is that the library coding gets super easily corrupted if you make changes (and I am not even touching any of the files outside of iPhoto, iWeb, etc.)
I can't even make aliases to the folders and organize them that way for viewing in screensaver, because Snow Leopard's screen saver can't open the photos in an alias folder.
I'm NOT going to duplicate all my folders with different names and arrange them by category. That isn't organizing, that is duplicating, and completely wasting tons of file space.
Is there any program available I can get to replace iPhoto so I can cross-reference my photos into multiple categories? And is there a screen saver program I can use to make my own screen savers that can pull files from aliases, or some other referencing system?
Is there a patch I can get so that the default screensaver will open photos from an alias in Snow Leopard, the way it always used to? Why is it so difficult to deal with what should be simple, basic programs and file organization?
I love my MacBook Pro with Snow Leopard, and I love the professional programs I run on it such as Adobe and Maya, but why is the first party software complete garbage?
I know I don't sound like it at the moment, but I'm normally a polite person, I am just really frustrated right now. Just tired of banging my head trying to find ways to get around and outsmart the default programs on this OS, which has been futile, I might add.

I am so terribly glad you haven't come across the bugs I have because let me tell you they are terribly frustrating. I only wish I had made them up. There is nothing I like better than ranting without any justification whatsoever.
Okay enough of that. I really have come across these problems, and even though I may not have been too polite I don't need to be accused of falsification and stupidity thankyouverymuch.
If you had read my post you would have understood that choosing a folder is one of the many things I have tried to do that didn't work. The only folders that work have the actual files in them. And since I am trying to organize my photos into groups it does not make sense to duplicate folders of photos simply to make them work. That takes up too much space.
Instead what I am trying to do is to not duplicate anything, but find a way to have my photos organized into groups.
Further if iLife has not presented any problems for you, you must be a very casual user indeed. These programs do not provide the depth of use that advanced users like myself require. You can go back to selling shoddy products for Apple now.
Is it possible for people to respond with HELP instead of criticism?

How can I restore my playlist folders in itunes? They are there but the individual song titles aren't listed. They are only listed by album. This makes it very difficult to find songs in my playlist. Also,when I click on music, it will not list options.

My itunes account is messed up. How can I restore my playlist folders in itunes? The list's are there but the individual song titles aren't. They are only listed by album. I can only see the song titles as they are played at the top of my itunes. This makes it very difficult to find songs in my playlist. Also when in the itunes store, I am not able to see music genre choices, or search for a song or group.
Thank you

Hi dones49,
It sounds like your issue here is that iTunes can not find the files for some of the songs you have brought into it. This happens occasionally even if the songs have not been moved from the location that iTunes places them on import or purchase. When you try to use the song, iTunes prompts you to find the file, as you have seen.
To find the file, use the information in this article to navigate through the iTunes media folders -
Locate and organize your iTunes files
If you are still unable to locate the files, you may need to download them from the iTunes store again, or rip them from your CDs. See this article for assistance with downloading your past purchases -
Download past purchases
Thanks for using Apple Support Communities.
Best,
Brett L

How to utilize 'Location' in Smart Folders

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