How will vendor debit balance turn into a customer receivable?

How will vendor debit balance turn into a customer receivable?
THX
G

Broadly, you can use the standard special G/L indicator (A)for down payment given in the configuration.
You create a separate Recon account for vendor or customer as the case may be. This is for Down payment. In configuration, you link the new recon account to the Special GL.
While transacting, you call for the down payment special G/L indicator and make a posting. This posting will not be directly visible in FBL5N or FBL1N, unless you check the special G/L check box.
OBYR is used to defining the Recon account for vendor down payment.
OBXR is used to defining the Recon account for customer down payment.

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Vendor Debit Balances

Our Purchasing & Payments centre have raised a change request for a SAP
solution to the current manual process for investigating Vendor Debit
Balances.
To summarise they are looking for an interactive transaction in SAP that
will allow them to identify and investigate vendors that owe us money.
This is a quick list of high level requirements:
1. Transaction needs to be aged i.e. Will show how long debits have been
outstanding for
2. Amounts need to prioritised i.e. £>100k and between £10k and £100k
3. Needs to be able to provide a history of actions taken
4. Automatic determination of Vendors that owe us money
5. Document drill down
6. Identify reasons for the debit balance i.e. Returned Goods, Duplicate
Payments
7. Free text for recording details of conversations
8. Ability to attach documents including emails
9. Once Vendor has supplied payment then they are removed from the Diary
10. History needs to be stored against the Vendor Record
11. Ability to split by Vendor type i.e. Staff, One Time Vendors, Permanent
Vendors etc
12. Availability of Summary reports and others (TBC)
Before I go down the bespoke development route I was wondering if there is a
packaged solution on offer from SAP partners that might fulfil this requirement?
Kind regards,
Mike

Thanks for the reply Mark. When you say that BI can provide the majority I assume you are talking from a reporting point of view?
Would BI for example allow us to attach emails and/or free text relating to discussions with the Vendors?
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Vendor debit balance - S_ALR_87012082 vs. fbl1n

I'm new to the portal, so first of all would like to say "Hello" to Everybody.
And, of course, comming here with SAP puzzle to be resolved - I hope you will be able to give me some piece of advise.
The thing is that while pulling out vendor debit balance in S_ALR_87012082 I receive different result than in fbl1n. When I check in fbl1n some vendor accounts displayed in S_ALR_87012082 the balance is 0.
This is happening for some company codes - for others, I receive expected result.
Many thanks in advance for all the suggestions where the problem may be.
Regards

Dear Shell,
The reason is S_ALR_87012093 is vendor business for a preiod ( invoices and
Dr. note / Cr. note for a period ) and FBL1N is for vendor balances on a
specific time.. It may be open item or cleared item.. Both are not same..
If you want to track back FBL1N with S_ALR_87012093 then Add / less
accordingly with FBL1N for payments / Dr. and cr. notes.
S_ALR_87012093 is reconciliation account specific, where as FBL1N is vendor
specific, take the list from both the reports and compare, they both are not
the same while selection has to differ if they have to match
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Saurabh

Vendor debit balance should come in sundry debtor balance

Hi, Gurus
My problem is that my client wants that if a vendor has debit balance than it should be treated as sundry debtor (Current Asset) and balance should come in sundry debtor reco. GL, similarly if a Customer has credit balance than it should be treated as sundry creditor (Current liability) and it should come in to sundry creditor balance.SAP provides overall debit/credit balance of Reco. Gl, my requirement is per vendor/customer wise i,e if Mr. X is a vendor and he has credit balance of say Rs.1000/- than its ok but another vendor say Mr. Y has debit balance of Rs. 7000/- than it should come in sundry debtor GL, what SAP is doing it will show debit balance in sundry creditor Reco. GL.
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Hi ,
you need to perform closing operations for Accounts Recievable /Payable to achieve your client requirement.
Please read below SAP help.
Customers in Credit and Vendors in Debit
A credit balance on a customer account should be displayed as a payable; conversely, a debit balance on a vendor account should be displayed as a receivable. If such a situation arises, the program makes the appropriate adjustment postings automatically.
To do this, the system determines the total for each account and reconciliation account. This guarantees that special G/L transactions, for example down payments and bills of exchange are displayed separately from the payables and receivables. Accounts with the same consolidation company ID are considered together.
The receivables account in the figure above identifies a credit balance of $2000 for Customer 3. This payable is to be displayed in the balance sheet under the item "Other payables". You therefore transfer the amount to the account of that name. The receivables account is adjusted by a posting to the adjustment account.
Prerequisites
Since you cannot post to the reconciliation accounts directly, the system makes adjustment postings for you. You should display the reconciliation account and the adjustment account under the same balance sheet item. The system posts the offsetting entry to a G/L account, under which the payable (or receivable) is now displayed in the balance sheet. You must have defined the account numbers for the adjustment accounts and the accounts for the offsetting entries in the system already. The posting keys are already defined in the standard system.
To define the account numbers, select the activity Define adjustment acts for reclassifying payabl./receivables in the Accounts Receivable and Accounts Payable Implementation Guide.
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System don't allowed vendor debit balances

Hi SAP Gurus
How to configure the system so that it won't allowed debit balances of Vendors.I mean to say any posting for example debit memo will be stopped if the vendor balance is going in negative.
Thanks
Anant
Edited by: Anant Agarwal on Jan 8, 2010 4:23 AM

Dear,
There is no standard function available for accounts payable as it is credit management for customer.. You will have to go for custom development because at the time of document posting system has to check balance in vendor account.
Regards,
Chintan Joshi,

Vendor Debit balances in balance sheet

Dear all,
In blancesheet (t- Code F.01), some of Vendors are having the debit balances my client is asking to show those balances in superate GL account,
i got an idea about this, that is transafering the all debit balances to one more account at year we have to reverse these balances to original..
for this i am not getting any idea if u have any please send me ,
Regards

Hi Sudheer,
When ever you receive advance from Vendor generally it should debit the vendor account and later when we receive invoice we will adjust the advance with invoice.
so at the year end you might be having advances in your vendor account , so you are getting debit balance for vendor.
Now you want to treat advances sepereately and to another GL account.
SAP has given business process to map the above sccenario
YOu need to configure one GL account named Adavance to Vendor Account, It should be reconcillation ac, it should be asset account.
You need to do the config setting in SPRO>FA>AR & AP>Business transactions>Down payment made>Define reconcillation account for Vendor down payments
Double click on A and give the GL account
Use the special Gl indicator A and give the alternate GL account which created earlier.
Now you have to post vendor adavance using F-47
then invoice F-43
Clearing downpayment f-54
payment F-53
Best Regards
Ashish Jain
Message was edited by:
Ashish Bohara

Vendor Debit Balance

Dear All
I have a Vendor who has a Debit Balance. How can I show that Vendor' s Debit Balance Separately in Balance Sheet.
Currently it is being adjusted with the Balances of other Vendors and it is being shown under Sundry Creditors.
Please advice....
Thanks & Regards
Kanwaljit

Dear All
Thanks for the reply...
I have already made a SGL indicator for Advance Payments.
When I run this transacrtion code, I get the following error:
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Please advice..
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MM Document Reversed/Cancelled to make Vendor Debit Balance ZERO

Hi,
The document is MM-Credit memo.
Vendor Dr
To GRIR Clearing
To Contract repairs
Now i wanted to make vendor balances zero by off setting the same accounts.Kindly advice me how to do it.
I tried this scenario - Created PO-GR-IR and Credit Memo,After that i tried to cance the invoice in MR8M,now it is giving the message Invoice cancelled and accounting document can be posted manually.
How can i post the accounting doccument manually by credit vendor and debit GR-IR clearing,Contract Repairs.
Kindly advice me
Thanks
Supriya

Hello
Go to MIR4 and see the document that has been reverse.
From there itself you click on Accounting document, it will show you what the accounting document that has been posted in the system. (nothing but FB03 view)
Now go to FBL1N vendor line items report and run with all open items.
Though, essentially, the balance of the vendor has become zero, still both the original document and reversal document still shows as open items.
Now, you go to F-44 and clear them manually.
If you have proper set up for automatic clearing, then it should clear by using F.13
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Debit balance in APP

Hi All
Can you please tell how to have check on vendor debit balance while making APP .That whether i can adjust the debit balance while making APP to vendore.
Thanks
Abul

Hi,
The same is possible when you create a proposal Once a proposal is created you have to follow the path
Edit-Proposal-Debit Balance Check-Simulate-Execute the Prog RFF110SSP you can select Payment Block for the same and Execute the items with Debit Balance get blocked.
To remove the blocks from Proposal select Edit Proposal and double click on the line item and enter payment block similarly you can remove the same as well.
Revert for further assistance,
Regards
Rahul

Custom PL/SQL API that inserts the data into a custom interface table.

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Defined the 'Document Row' import rule and added the rows that would identify the unique record.
Errored row import rule, we are using a SELECT * from custom_table where status<>'Success' and vendor_name=$param$.vendor_name
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We have also defined an Error lookup.
After the above setup is completed, we invoke the create document and click on Oracle->Upload.
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The same issue.
Need help.
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<bne:document xmlns:bne="http://www.oracle.com/bne">
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bne:action="" bne:source="BneAPIImporter" >
<bne:context bne:collection="collection_1" />
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How to enter opening balance for GL A/C(Ex. Bank A/C, Cash A/C, Vendor A/C)

Hi Expert,
How to enter opening balance for last year to closing balance to this year opening balance explain deeply helpful for me Thanks in advance.
Example
All Bank A/C, Cash Book, Vendors, Customers, like that how to enter closing to opening balance.
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Selva

Dear,
As per SAP standard there is no need to carry forward the balances as the system will do a virtual carry forward into next year opening without creating any FI documents.
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Debit balance in vendor account due to outward

Dear All,
While analyzing debit balance in vendor account, we came across that in most of the cases the debit balances
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returns happens at each stores and DC. In all these cases it is not possible to check the balance in vendor account by stores and DC and due to outward to vendor accounts, the debit balances arises.
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Is it possible through standard process or we need to build validation for the same.
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How will vendor debit balance turn into a customer receivable?

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