How you organize photos without Aperture ?

Once again, which scheme do you use for organizing photos apart from Aperture built in engine ?
Do you name folders like
2006-08 New York
or
06-08 New York ?

I am mainly an animator, so while most of my photos are simply personal, I still have some professional photo work as well.
for my personal photos, I simply organize them by events, people, places, and things. and break it down further from there. I tend to find it easier for my uses to use all referenced files for my aperture library, so I have quick an easy access to the original files outside of aperture as well.
all my personal photos are stored simply in the pictures folder, as I described above.
for my professional work. I always keep a folder called Projects in the root of my user folder. In this folder I have all the types of Projects I may work on, Film/Animation, Illustration/Design, Photo, Sound, and Web Design, etc.
within the Photo projects folder, I organize it usually by client, and if you have a lot of clients, it may be benificial to organize it by year as well, but I believe in just keeping a project folder with folders for individual projects for that client works well.
it becomes an art at some point, haha

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Hi folks,
from a quick search at Apple discussions I realize that my following problem is a very common, but essentially an unsolved one. So rather than a final solution, I'm looking for ideas and discussion on how to organize photos in a family setting…
The problem started when my wife got her own MacBook a few weeks ago, and when we started having two iPhoto libraries instead of one. We do have some photos that can be definitely labeled as 'mine' or 'hers'. But how should we organize family photos? What if one of us wanted to just grab their MacBook and show off the kids' pictures to a friend?
Duplicating photos involves a lot of manual extra work, and labels and keywords will inevitably run out of sync. If we keep photos on a network drive we can't just take them away from home. It seems like the problem is not just related to iPhoto, but to digital photography in general. Or is there another photo organizer – Aperture? Lightroom? Whatever else? – that serves families well?
If you've faced this problem, I'd like to hear how you approached it.
cheers
Hendrik

You could put an external HD connected to the TC. Then each time one of you take new photos upload them to a folder on your Desktop. Name the folder with the date of the shoot (this assumes that each of your delete the memory card in the camera after each shoot and upload) and a brief description like: 01/16/10-Aidan's 4th Bday Party. You can also rename the photos in the folder. I use the international date and a brief description: 2010-01-16-Aidans 4th-001.JPG, -002.JPG, etc. You an use a file renaming application likeRenamer4Mac orName Mangler to do the job.
Next import the folder into your iPhoto. This will create an Event with the same name as the folder. Then drag the folder to the hard drive on the Time Capsule. Then each of you can view the folders on the external HD and import those folders which you don't have - or not.
This will also act as a backup of the original files. I'm not sure what format the external HD needs to be to work in this manner but it shouldn't matter as long as you're only storing files. You can't run a iPhoto library from it if it isn't formatted OS X Extended (journaled). Also running a library wirelessly is fraught with problems like dropouts which can damage the database file.
That way you will have 3 backup copies of your photos - actually 2 as the two libraries on the TC really only count as one since they are on the same drive.

How to delete photos without a keyword

I have 10,000+ photos from my son's football season in Events in iPhoto 09. I only want to keep the ones that I have marked with a specific keyword. This seems like it should be a simple task but I can't seem to figure out how to select photos without a keyword and then be able to delete them from my library. Can anyone help?

make a smart album Keyword is not "your special key word" and delete the photos form that album
LN

Undecided how to organize photos can I

Can I just upload my photos into folders in My Pictures for now to make it easy, or should I use my canon organizer software. Because eventially I will want to use Elements 10 so want to make it as user friendly as possible now.
It appears that I cannot have the same folder in elements every year - which is what I was doing in the past; such as, 2012 then family and vacation, etc. I tried to use 2013 and family and got the message that the folder was already being used.
Photos I did have in elements organizer have been moved, and I spent a lot of time trying to reconnect and it didn't happen. Can I just delete the catalog and start over. I haven't uploaded many photos yet because I'm trying to figure out what to do.

If it's not too problematic, start over, and follow these steps.
1. Decide how you want your folder structure to be organized, and stick to the system. You can mostly automate the import process so that it adheres to your system, and Elements does have a way to expose the folder structure (with hierarchy) along the left side of the UI, so that you'll be able to double check and fix that hierarchy anytime you want. For example, I use an external drive, have a 'Home Photos' folder, with Year folders, then Month folders (named 01 Jan 2012, 02 Feb 2012, etc), then Date and/or Event folders (01_Feb_16_Birthday).
2. You can create the folder hierarchy in Finder/Windows, or using Canon zoombrowser, which has the added benefit of letting you also see your RAW files, in addition to create folders automatically by date for you.
3. Create a new catalog in Elements, then drag/drop the whole folder into Elements, or use the Import command to bring in everything in that's in your Pictures folder (wherever that is). Open that folder view in Elements (after the import is done), click the little hierarchy button that looks like a folder in the left pane, and you'll see your whole folder system, intact.
4. Set up the Elements 'Watched Folder' feature to watch your pictures folder, so that any new files that are added to it (hopefully according to whatever structure you prescribed) will automatically be added to the Elements database.
5. However you copy files into that folder, make sure you follow your hierarchy rules, because the instant they are added to your pictures folder, then picked up by Elements, if you create new folders or rename folders (without using the Elements folder view to do that work), they will get disconnected. Canon's importer, or Elements' built in importer give you the control to pick the folder structure while you import, so you can do this directly. If you do this manually, just be sure that you organize everything in sub folders BEFORE you move them into your Pictures folder, otherwise Elements will record their original position, but changes after being moved into your picture folder will be lost, and disconnects will happen. If you do have to make changes to the location of files, or their names (or folder names), do that in the Elements folder view, and disconnects will be avoided.
Hope that helps!
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How to organize photos in a new album or event

First of all, please allow me to get something off my chest: recently, I gotmyself a new MacPro. My older MacBook died on me. One thing I was really happyabout is that, finally, I had iPhoto. Well, this turned into a nightmare. I donot consider myself as a tecno-idiot, but I guess I am from what I haveexperienced so far with iPhoto. It seems to me that is so"sophisticated" that its developers forgot those of us who only needthe simple pleasures of life...in this case just a place to store the photos ina particular order so we can see them or show them. Simple, no?
Thanks.
As for the actual problem, here goes: I use two notebooks, one is thisMac and the other is a Windows based unit.
Let me first refer to the organization of the pictures in the Windows basedunit
1. My pictures (all nicely organized each set in its own folder) havebeen on the Windows PC, using MS Office Picture Manager. Having iPhoto, Ithought I would move them to the Mac.
2. As we all know, when one downloads pictures from a camera, their"names" appear as a bunch of letters and the number indicating thesequence.
3. So, in MS Office Picture Manager, I have them organized in thefollowing manner 2003>wedding; 2003>Europe and so on right up to thisyear. Each folder begins with a year.
4. In, let's say, 2003>Europe, I organized the pictures startingwith numbers so that I have them like so: 2003>Europe>1. Paris-Eiffeltower; 2. Paris-Eiffel tower-top floor;3. Paris-Eiffel tower-panorama Paris...and so on.
Now, let me go to the Mac.
1. I copy-pasted my entire photo collection to an external hard driveand from there got iPhoto to import them where they landed in"Events", each showing as an "Event". All seemed well sofar.
2. It so happens that I am trying to sell my house. The realtor wantsa set of pictures, so I created a new "Event" and went into variousother events to pull pictures from them and form a special set for the realtor.And here is where the problem surfaced.
3. I started moving pictures into the new "Event". I thengave each picture a number (1-, 2-, 3-, etc.) and a description (main entrance,entrance hall, and so on, just like I did in MS Office Picture Manager). So farso good.
4. Then I went to View>sort>by name. It turned out that unlike PictureManager, iPhoto does not recognize numbers as "names" and so, it didnot put them in the right sequence.
5. NOT ONLY THAT, the pictures got scrambled and some of thedescriptions were in sequence and othersnot and some reverted to their original names (in Windows) and a couple evenwent further back and appeared as DSCN...whatever.
6. I tried various ways. Nothing. So I called Apple support anddespite the fact that we seemed to be speaking different languages for a while,I finally understood that I needed to create an "Album" (under"Albums") and do the work there.
7. So I did, but the 1, 2, 3, 4, etc. classification still would notwork. So I tried A-, B-, C-, D-, etc. and THAT would not work either. So I justgave up in frustration.
So, my question is this: is there anyone who can kindly let me knowhow I can do something as simple and straightforward as creating a new album,move pictures from "Events" or "Photos" (I even tried fromthere) into the new album and have them sort themselves as sequence with thenames I give them. Or at least, stay in the sequence I assigned them.
I am sorry for this long-winded message, but there was no shorter wayto explain this.
Many thanks,
Emile

Emile
Bear with me a minute. You're confusing a lot of things.
1. As Larry says, on Windows you are using a File Manager for you your photos. All well and good if it works for you, but limited. Why? Because it doesn't leverage any of the extra information available with photos files. Essentially, a File Manager doesn't distinguish between a photo nd a Word file or a Music file. They are just files.
2. Photo Managers like iPhoto (Or Picasa, Aperture, Lightroom et al) work differently. They are designed to leverage the additional information available in the photo file. Case in point: Date. In the File Manager you have folders created for Year/Month/Day. In iPhoto the pics are grouped into Events automatically. These Events are based on the date and time the Photos were taken, and which is recorded in the Exif metadata for the photo file.
As we all know, when one downloads pictures from a camera, their"names" appear as a bunch of letters and the number indicating thesequence.
These are Filenames assigned by the Camera. In iPhoto you don't change Filenames you edit Titles. Titles are quite independent of filenames and are an entry in the Exif metadata.
I'm not sure what you've done in the renaming sequence, but iPhoto does not have a Sort -> by Name command. There is a Sort By Title command.
But you would not use Events for this job anyway. You would use an Album. Create an Album, drag the pics to it and then you can sort them in any order you want, manually. Then using the Batch Change Command you can create a sequence for them. So, Title the pics 'House Sale' and check the box to append number and the result:
House Sale 01, House Sale 02 etc
Regards
TD

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I just recently bought myself an iMac to replace a Windows 7 PC. I am not all that familiar with Mac OS just yet, but I am quite advanced on the PC.
I'll start with some background:
OS is OS X 10.8.3
iPhoto '11 version 9.4.2
On my Mac I have two user profiles (one for me and one for my wife).
I have a NAS that we use for backup.
We have 42.0 GB worth of images in 17.000 files, across 1355 folders.
I tried copying all these files to "/Users/Shared/Shared Pictures" on the Mac and then imported them into iPhoto. This resulted in first 42 GB of space being eaten (when I copied the files). And then another 48.2 GB was eaten by a file called "iPhoto-library". This file is located in "/Users/mette/Pictures" (where "mette" is my wife's name / profile).
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1) From my own profile I can't see any photos if I open iPhoto
2) Why is the space taken up twice? I have an SSD disk in the Mac, and it's only 256 GB in size, so I don't want to waste 48 GB. on duplicated data.
I would prefer that our photo library is still organised in files and folders, so that if I should ever decide to leave the mac world again, I would be able to move these files to Windows / Linux / Whatever.
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1) From my own profile I can't see any photos if I open iPhoto
Because each profile or account has its own Library. The entire point of accounts is to keep the user's data separate. Are you realy sure you need to do that? There are ways to share the photos if you want to.
2) Why is the space taken up twice? I have an SSD disk in the Mac, and it's only 256 GB in size, so I don't want to waste 48 GB. on duplicated data.
Because you first copied the files to the Pictures Folder, then imported them. By default, iPhoto copies the files into the Library on import. The first set of copies in the Pictures Folder is redundant.
I would prefer that our photo library is still organised in files and folders, so that if I should ever decide to leave the mac world again, I would be able to move these files to Windows / Linux / Whatever.
You can run a Referenced Library - but you really don't want to, especially as you are new to macs and iPhoto. For details on how to do that - and the pitfalls - see this thread
https://discussions.apple.com/thread/3062728?tstart=0
It's not necessary to store the files outside the Library. If you do decide to move on all the data can be exported from iPhoto using the File -> Export command. This User Tip
https://discussions.apple.com/docs/DOC-4921
has details of the options in the Export dialogue.
But there is a bigger issue here than file storage. iPhoto is a lossless processor. That means your original file is never touched. Instead, the editing decisions you make a recorded in the database and applied live to the image when you view, use or export it.
If you decide to move to Windows/Linux etc, what will you export? The Original file? Or the edited version? Or both? There is no app on Windows or Linux that can parse the iPhoto Library and it's lossless processes. (On Macs, Aperture can.) AFAIK, the only app that can work on the same Library on both Macs and WIndows is Adobe's LIghtroom - which is expensive and has a significant learning curve. I don't believe that any app running on Linux is going to work with any of the major processing apps on the major OSes.
You might want to factor that into your decisions on which app to use.
Regards
TD

How to organize photos in iPhoto?

Hi!
All my photos are organized by events in iPhoto, and I would like to move all the photos i took during my exchange year to a seperate album or event. I tried to organize them by making a new album and drag all the albums into it, but it resulted in an album containing 7000 unorganized photos. How do i manage to keep the old sorting of the photos in the new album?
- Gøril

Open IPHOTO>HELP and enter 'switching photos' in the upper right hand corner. Find switching between photo libraries'. If your photos are organized the way you want them in the old library then you may try one of two methods. Duplicate the old album and delete what you don't want i the new album or transfer those pictures you want album by album. That should retain the same organization.
Ciao.

How can organize photos by year? by putting a folder inside of a folder? So putting all of the events for one year under one folder so that it keeps them seperate?

Looking for help in organizing my photos. I would like to organize them so that i can put all of the events for a year into one folder (i would like to keep multiple events under a folder)? Help please?!

Like Larry suggested:
Click to view full size
The top folder could be named 2011. In it could be 12 smart folders each with the following criteria:
Date is in the range" mm/01/yyyy to mm/31/yyyy.
So the 2011 folder would have 12 month smart albums each with the photos for that particular month.
Or you can use the search by date function at the bottom of the window to search by year, month, week or day.
OT

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Hello. This is my first post with this group. I have iPhoto set up to automatically go to Photoshop Elements (PE) for editing. That works just fine, but I have never learned an easy way to get edited images back into the original iPhoto folder (Event).
I've been flattening the layers in PE and saving as a JPEG or TIF to my desktop. Then I drag to iPhoto. I often make multiple versions of the same image and wish there was an easier way to get these versions into iPhoto, preferably into the same Event the original photo came from.
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3 - however, if you get the navigation window that indicates that PS wants to save it as a PS formatted file. You'll need to either select JPEG from the menu and save (top image) or click on the desktop in the Navigation window (bottom image) and save it to the desktop for importing as a new photo.
This method will let iPhoto know that the photo has been editied and will update the thumbnail file to reflect the edit..

How you organize photos without Aperture ?

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