HR Document split based on G/L account and Vendor

Hi,
When HR payroll result posted to FI, system will split 2 several documents
if both G/L account and vendor exist, so I wonder that is there any solution which just
generate one document for different document type?
Thank you in advance.

Hi,
Check the vendor master data in XK02. In payment transactions under company code data check "Individual payment" check box may be flagged.
If this happens , multiple documents will be generated while postings. untick the checkbox and try with new postings. This may solve your problem.
contact your FI resource to resolve this....
Thanks & Regards,
Y.V.P.Deepak

Similar Messages

Document splitting-based on profit center

Hi Experts,
While posting JV (f-02) document, document was not splitting based on profit center.
Dr 520499.......9100 (Profit center 100)
Dr 520475.......7888 ( Profit center 200)
     To. 199000...... ...    16988
When I am trying to post the above entry getting error " Balancing profit center error, profit center is not filled in line item 3"
I hope I done configuration is current.
Please provide the solution on top priority.
Regards,
Mallesh
Moderator: Please, search before posting

Hi,
If you have activated document spliting and done the need ful settings, then entry will be posted in 2 views one is normal etry view and another one is genereal ledger view.
Entry view;
                                          Profit center
vendor                     cr 100
Printing& stationary dr 50     200001
Labour charges       dr 50     200002
GL View
vendor      cr     50      200001
vendor      cr     50      200002
prin & stat   dr 50      200001
Labour charges dr 50 200002
So plz just check your settings related to document spliting and get back.
Regards
T N R

Report with GL account and Vendor informations

Hello,
Is there any transaction or report in SAP ECC6 to select for a period a (P&L) GL account and to have in result the invoice number, the vendor name and the amount ?
With FAGLL03, i don't have the vendor name.
Please help
Thanks

Hi
For the GL accounts where you need Vendor Number to be displayed,
Edit their master data field sort key to "012"
The you would get the vendor number in the "assignment" field.
(May not work for the existing invoices, but should work for new invoices)
Regards
Sach!n

(very urgent)Difference of amount in vendor account and vendor invoice.

Dear all,
we are facing a issue related with vendor account actually MIRO post for the amount is showing difference compare with vendor invoice,
please consider this scenario:-
we are having vendor bill/invoice for Rs 1110/-
but in SAP amount is showing 1105/- showing a Rs 5/- difference
we found that this difference is showing becuse of we are maintaing material on single quantity whareas we got the price from vendor on BOX or bulk qty when we are deviding this price with the quantity the price will come on 4 decimals again here also we are maintaing two decimals.
from this we come to conclusion that this problem will occure again and again
so it is advaisable to create a LOSS DUE TO AMOUNT ROUNDIG OFF account and posting these differnce to this gl to clear the open item that is showing in vendor master.
Here please suggest me how to resolve this issue
a)for the current scenario we are having many MIRO which we sre posted having the difference of only RS 1,2,3,4,5,
this difference will come between this range only so please suggest me to resolve thisa issue
SU

Hi,
if you go to SM30, view V_169L, you can configure what is considered as a "small difference". Small differences are then automatically posted, see account configuration in OBYC.
However, I think this is designed if the vendor really invoices you a little bit too more or less. But in your case, this is not the problem. The problem is, as you have realized, that the price unit is set to small (actually, to 1 PC). The proper solution is not to post the differences away, but to stop this incorrect calculation. Small diffs should only be posted if there really were some small diffs!
Example: agreed price with vendor is 1,001 RS per piece. As you keep your RS currency with two decimals, the price in SAP would be 1,00 RS.
If the invoice is about 1000 pc, then the correct price is 1001,00 RS. This is what you see on the invoice and this is also correct. However, within SAP, you will see an expected value of 1000,00 RS only, so you have a difference of 1,00 RS.
You do not need to touch the material master to fix this. Only thing you need to maintain is the PO line, where you have entered the price as 1,00 (rounded!!!) RS by 1 pc. This must be changed like this: 1001,00 RS by 1000 pc. Then it will work fine.
Hope that helps, points welcome
Csaba

Direct posting to TDS accounts and vendor

Dear Experts,
is it possible to post directly to tds accounts, meaning crediting tds accounts and debiting vendor accounts? if so, where do we do the same so that it will appear in the reports as well.
regards
Suresh

Dear,
This is possible but you will not be able include that item into Remittance Challan.
So better create it automatically....There is no way to update manual TDS data into table WITH_ITEM
Regards,
Chintan Joshi

Report for acquisition account and vendor account

hello
does anybody know whether it's possible to create a report for Financials to have a certain Acquisition account situation FOR A FIXED VENDOR?
i.e. the amount of acquisition for VENDOR X (I need in Balance Sheet for a group)
Thanks a lot in advance!!
Chiara

Hi
For the GL accounts where you need Vendor Number to be displayed,
Edit their master data field sort key to "012"
The you would get the vendor number in the "assignment" field.
(May not work for the existing invoices, but should work for new invoices)
Regards
Sach!n

Need T.Code for "Classify G/L Accounts for Document Splitting"

Hi All,
I need the T.Code Document Splitting "Classify G/L Accounts for Document Splitting"
Menu Path is:
IMG-Fin. A/c- General Ledger A/c- Business transaction - Document Splitting - Classify G/L Accounts for Document Splitting
Thanks & Regards,
Mohan.

Need T.Code for "Define Document Splitting characteristics for G/L Accounting and
Define Document Splitting method

Document splitting question

Hi ,
can some one explain me the concept of document splitting when it comes to cross company code..how does document splitting work when a document has two company codes or for a cross company document..pls give a small example..
*help me out...looking forward for some inputs and appreciate your help
Thanks in advance.
Sai.
Edited by: fico sap on Mar 3, 2008 5:52 PM

Hi,
Settings provided in document splitting rules are all standard sap ones.
Please use document splitting method 0000000012 and dont change any of the base item and item category.
Only make the following updations in document splitting node in SPRO:
a) Classify G/L accounts for document splitting
b) Define Zero balance clearing account
c) Define Document splitting characteristics for General Ledger Accounting and ensure to select profit center and segment as zero balance and mandatory field as ticked.
d) Activate document splitting
Apart from these, it is not necessary to change any of the document splitting details.
Assign points if useful.
Regards,
Dwarak.

Problem with document splitting and zero balance clearing account

Hi SAP Gurus,
We've already configured the document splitting functionality in our project, however we still encounter some issues with the outcome of posting documents. For some scenarios, the document split functionality seem to work. Below is such example
Scenario # 1
Entry View:
40 Expense (cost ctr 0001)
31 AP
GL view:
40 Expense (cost ctr 0001)
31 AP (cost ctr 0001)
However, whenever 2 GL items are included in the document, the document split functionality acts differently.
Scenario # 2
Entry View:
40 Expense # 1 (cost ctr 0001)
40 Expense #2 (cost ctr 0002)
31 AP
GL view:
40 Expense # 1 (cost ctr 0001)
40 Expense #2 (cost ctr 0002)
31 AP (no cost ctr assignment)
40 Zero Balance Clrg (no cost ctr assignment)
50 Zero Balance Clrg (cost ctr 0001)
40 Zero Balance Clrg (no cost ctr assignment)
50 Zero Balance Clrg (cost ctr 0002)
I was just wondering how come the AP item did not split accordingly to the cost center indicated in the entry view. Can anyone please assist me on this one? Thanks in advance and best regards.

Hi Milind,
Thanks for the reply.
I've done the below configuration and assigned cost/profit center update. It now works for profit center split. It still does not split accordingly per cost center though.
SAP Customizing Implementation Guide > Financial Accounting (New) > Financial Accounting Global Settings (New) > Ledgers >Ledger > Assign Scenarios and Customer Fields to Ledgers
In the below configuration, cost center is not an available option. Unlike the profit center which is available here.
SAP Customizing Implementation Guide > Financial Accounting (New) > General Ledger Accounting (New) > Business Transactions > Document Splitting > Define Document Splitting Characteristics for General Ledger Accounting
The profit center split looks fine now, however the cost center split still is only reflected in the expense items and not on the AP item.
Any ideas on how to actually split the AP line items according to the cost center assignments ?
Edited by: Patrick on May 9, 2011 7:46 AM

Profit center accounting in ECC 6.0 with Document Splitting

HI
We are working on a project in ECC 6.0 with document splitting functionality. I would like to know how to transfer Payables/Receivables, Materials, Assets in Profit center accounting. I have done necessary configuration but some how results are not getting updated in PCA. Is there any specific report required to see result or standard reports gives the results.
I have assigned Accounts in 3KEH and their default assingment in 3KEI kindly tell me how to proceed about it.
I have done these configuration so far
Define Ledgers for General Ledger Accounting
Assign Scenarios and Customer Fields to Ledgers
Classify G/L Accounts for Document Splitting
Classify Document Types for Document Splitting
Define Zero-Balance Clearing Account for profit center
Define Document Splitting Characteristics for General Ledger Accounting
Activate Document Splitting
Apart from these is there any other configuration kindly let me know
Get points
Regards
Geeta

Hi,
I am using S_ALR_87012284 to generate my financial statements. But whenever I provide a profit center value in the dynamic selection screen, i will encounter the FAGL_DB007 error.
The error message reads -->
Invalid selection when reading balances in new General Ledger Accounting
Message no. FAGL_DB007
Diagnosis
Read access to balances of New General Ledger Accounting can only be granted to selection conditions for fields in table &V1.
System Response
No balances can be read.
Procedure
Check the selection criteria by calling up the transaction.
Anyway I can overcome this error?
Rgds,
Bryan Goh

Document Splitting on Balance Sheet Accounts.

Hello,
We have a scenario wherein
Document splitting characteristic is profit center
and financial posting is as under
Dr/Cr   Account     Item Category       Profit Center
Dr      B.Sheet1      01000                     No prctr
Cr      B.Sheet2      01000                     Prctr 1
Cr      B.Sheet2      01000                     Prctr 2
Cr      B.Sheet2      01000                     Prctr 3
Cr      B.Sheet2      01000                     Prctr 4
While posting we get an error..... profit center not derived on 1st line item
Which business transaction / variant can meet this requirement. If standard setup cannot meet this requirement than what Z-setup can help achieve splitting in above scenario.
Regards
Jayesh.

Hi,
Once check Define Document Splitting Characteristics for General Ledger Accounting, De select the profit center option in the Mandatory Column.

Document splitting not happening in New G/L

Hi
I have done all the below settings for document splitting.But still document splitting is not happening for vendor.For example,I am posting the following entry.
Using FB60 Tcode
Cr Vendor 100
Dr G/L       60   (cost center 1)&(Profit center 1)
Dr G/L       40   (cost center 2)&(profit center 2)
when simulating I am expecting vendor entry also to be split and shown as
Cr Vendor 60 (profit center 1)
cr vendor 40 (profit center 2)
Dr   G/L    60
Dr   G/L   40.
But it is not spliiting Vendor.It is showing vendor as 100 but splitting the 60&40 to the ZERO balance clearing account( as configured in ZERO balance clearing account step.)
why is vendor split not happening/Is there any thing I am missing?
Config steps done are as below.
The Steps to follow are:
1. Classify G/L Accounts for Document Splitting
2. Classify Document Types for Document Splitting
3. Define Zero-Balance Clearing Account 4. Define Document Splitting Characteristics for General Ledger Accounting
5.. Activate Document Splitting
thanks

Hi thanks all.
Sorry,I am new to new G/L concept and document splitting.Can you please check my following settings and confirm if they are fine.(I am doing in plain IDES system).
1.Financial accounting(new)>G/L accounting (new)>Business transaction>Document splitting>classify G/L Accounts for document splitting>>
I have classified G/L Expenses accounts which I am using under tcode FB60(for simulation of document splitting) with category as 20000 u2013expense.Also I have given Vendor reconciliation account under category 01000-balance sheet account?
Please clarify how the G/L accounts classified here?
2. Financial accounting(new)>G/L accounting (new)>Business transaction>Document splitting> Classify FI document types for splitting.
Many standard documents are defined.But I thought since I am using FB60 tcode it used doc type KR so mentioned mentioned transaction as 0300 and variant as 0001 -Vendor invoice
3. Financial accounting(new)>G/L accounting (new)>Business transaction>Document splitting>>Define ZERO balance clearing account
Here standard system has account key 000(standard account for ZERO balance) with PK40/50 and G/L account for my chart of accounts is mentioned.
4. Financial accounting(new)>G/L accounting (new)>Business transaction>Document splitting >>Define splitting characters for G/Lu2019s
Here I have mentioned Profit center field (ZERO balance ticked)&mandatory field ticked.no other fields defined.
5. Financial accounting(new)>G/L accounting (new)>Business transaction>Document splitting >>Edit constants for non assigned processes
Here I have added my controlling area and left profit center field as blank.
Please check above settings and suggest me if I am missing any thing?All I am trying to do is post a simple test entry using FB60 and show the document splitting based on just profit center.
regards

Third-party posting - Document split

Hi,
Our current configuration for third-party posting variant is "Document Split based on Company Code".
We want to do a document split based on vendors.
I am not sure if "Document Split Based on Account Assignment Object" will work (I tried. There was no change in posting.) Is there anything additional configuration required?
Additional details.
When we do a third-party posting for multiple vendors, 2 documents are created - G/L account document and Vendor document.
The vendor document contains separate lines for each vendor (and clearing accounts). We want to split the document so that one document number is created for each vendor.
Any inputs on this will be highly appreciated.
Thanks!
Ratna
Edited by: R Kulkarni on Apr 6, 2010 5:28 PM

Vendor subgroup was used as per SAP suggestion to take care of this requirement.
Thanks!
Ratna

New GL concepts, Document splitting and how teh system behaves in different

Hi gurus,
I need this NEW GL Concepts
Thanks
Srinivas

Hi,
Please go thru the below mentioned details:
New GL Configuration:
1 Define Currencies for Leading Ledger:
Financial Accounting (New)>**** (New)>Ledgers>Ledger>Define
currencies of the leading ledger
2.Define Ledger for General Ledger Accounting
F/A (New) > ****/ (New) > Ledgers >Ledger > Define Ledgers for
General Ledger Accounting
3.Assigning Scenarios to Ledger
Financial Accounting (New)>****(New)>Ledgers>Ledger>Assign
scenarios & Customer fields to ledger
4.Defining Segment
Enterprise Structure>Definition>Financial Accounting >Define segment
5.Activate Document Splitting :
FA(N)>GLA(N)Business Transactions> Doc.Splitting >Activate Doc
Splitting Spl Note: Always see that the tick is on inheritance
6.Classify G/L Accts for Document Splitting :
Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Document splitting> Classify G/L Accts for Document Splitting
7.Classify Document Types For Document Splitting :
Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Document Splitting> Classify Documents Types for Document Splitting
Define Zero Balancing Clearing Account: Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Document splitting>Define Zero Balance Clearing Account
8.DEFINE DOCUMENT SPLITTING CHARACTERISTICS FOR GENERAL LEDGER ACCOUNTING:
Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Document splitting>Define Doc Splitting Characteristic for General Ledger Accounting
Define Zero Balancing Clearing Account: Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Document splitting>Define Zero Balance Clearing Account
10.DEFINE DOCUMENT SPLITTING CHARACTERISTICS FOR CONTROLLING.
Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Document splitting>Define Doc Splitting Characteristic for Controlling
11.FI- Co Real Time Integration
Financial Accounting (New)>**** (New)>ledgers>real time integration of Controlling with financial Accounting>Define variants for Real time integration
12.Assign variants for Real Time Integration to Company Codes: Financial Accounting (New)>**** (New)>ledgers>real time integration of Controlling with financial Accounting>Assign variants for Real time integration to Co Codes
1.Activate the New General Ledger Accounting by a single click on the clock icon
2.You will reach to change view "activation of New GL A/cg" detail screen and tick the checkbox and save.
3. After activation of New General Ledger Accounting, you exit the IMG screen When you re-enter , you find that a new node is added Financial Accounting (New)
4.After activation of New General Ledger Accounting , a new sub node appears in the IMG structure.
This sub node is Define Segment
The menu path is:
SAP Customizing IMG ---> Enterprise Structure -
> Definition ---> Financial Accounting ---> Define Segment
In this IMG activity, you define your segments.
If you then define your profit centers, you can enter an associated segment in the master record of a profit center. The segment is then derived from the assigned profit center during posting.
5.Activation has created a new field in Profit Center Master Record : the SEGMENT
6.Leading and Non- Leading Ledgers
In General Ledger Accounting , you can use several Ledgers in parallel. This allows you to produce financial statements according to different accounting principles. A ledger uses several dimensions from the totals table it is based upon. When defining Ledgers , one must be defined as the Leading Ledger . The Leading Ledger is based on the same accounting principles as that of the consolidated financial statements. It is integrated with all subsidiary ledgers and is updated in all company codes. This means that it is automatically assigned to all company codes. In each company code, the Leading Ledger receives exactly the same settings that apply to that company code : the currencies, the fiscal year variant and posting period variant .
You must designate one of your ledgers as the Leading Ledger. It is not possible to designate more than one ledger as the leading ledger.
The menu path is :
SAP Customizing IMG -
> Financial Accounting ( New ) -
> Financial Accounting Basic Settings (New) -
> Ledgers -
> Ledger -
> Define Ledgers for General Ledger Accounting
Clicking on the checkbox identifies one of your ledgers as the Leading Ledger.
7. Activation of Non Leading Ledgers
Non Leading Ledgers are parallel ledgers to the Leading Ledger . They can be based on local accounting principle, for example. You have to activate a non- Leading Ledger for individual company codes. Non- Leading Ledgers can have different fiscal year variants and posting period variants per company code to the Leading Ledger of this company code.
The menu path is :
SAP Customizing IMG -
> Financial Accounting ( New ) -
> Financial Accounting Basic Settings (New) -
> Ledgers -
> Ledger -
> Define and Activate Non u2013Leading Ledgers
8.Assign scenarios to ledgers
A Scenario combines Customizing settings from different business views. Each business view specifies which posting data is transferred from different application components in General Ledger Accounting, such as cost Center update or Profit Center update .You assign the desired scenarios to your ledgers. For each ledger, you define which fields are filled with posting data from other application components.
SAP delivers a number of scenarios in the standard system. It is not possible to create additional scenarios.
The menu path is:
SAP Customizing IMG -
> Financial Accounting ( New ) -
> Financial Accounting Basic Settings (New) -
> Ledgers -
>Fields -
> Display Scenarios for General Ledger Accounting.
9. Cost of sales accounting
Cost of sales accounting is a way to create a profit and loss statement (P&L) for a company by comparing the revenues to the costs or expenses incurred to obtain these revenues.
The expenses are mainly divided by functional area such as:
Manufacturing
Administration
Sales
Research and Development
We can activate Cost of Sales Accounting by the following menu path :
SAP Customizing IMG -
> Financial Accounting ( New ) -
> Financial Accounting Basic Settings (New) -
> Ledgers -
>Ledger------> Activate Cost of Sales Accounting
Thanks,
Prithwiraj.

Document Splitting - Active and Passive

Hi,
What is the difference between active and passive split?? Please explain with an example.
Regards
Satya

Active document splitting means document splitting basing on the Business Transaction/Transaction Variant assigned to the document type and the Item Category assigned to the GL account. System determines and does the splitting of each line item in the document, basing on the configuration you have done. You have control over active splitting.
Passive splitting is something that you do not have control over. System takes the document splitting characteristics from the original document that it is referencing, for example, a reversal document that always references to the original document that is being reversed. The configuration that you do does not affect passive splitting.
See the following example.
http://help.sap.com/erp2005_ehp_04/helpdata/EN/49/11da8b97244a19e10000000a42189b/content.htm

HR Document split based on G/L account and Vendor

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