HT204093 mail is automatically archiving my email messages

The mail program is sending all emails to Archive automatically

Hi Sumeetmehra,
I apologize, I'm a bit unclear on the exact nature or scope of the issue you are describing (when it started, if anything recently changed, etc). If you are having unusual behavior regarding the Archive function, you may find the information and steps outlined in the following articles helpful, in particular checking to see if you currently have any active Mail Rules:
Mail (Yosemite): Use the Archive mailbox
Mail (Yosemite): Use rules to manage your inbox
Regards,
- Brenden

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How can I stop Mail from automatically archiving every incoming and outgoing email?

Mail is automatically archiving every incoming and outgoing message, and then synch'ing that with my iPhone -- thus sucking up all available memory. I have never asked it to automatically archive everything, and can't figure out how to stop it. Any ideas?

Launch Mail.
Mail > Preferences > Accounts > Advanced
Uncheck the box beside "Include when automatically checking for new messages".
Do it for all accounts if you want.
Best.

Mail server automatically cc all email for user to other acct but group...

Back on April 2007, David_X answered this question:
How to have the mail server automatically cc all e-mail for user to other accounts, (gmail, hotmail, etc). Here is the old post that explains that:
http://discussions.apple.com/thread.jspa?messageID=4357149&#4357149
What I did not catch at the time was if you setup a Group, one of three ways, the cc step no longer works. There is a fourth way but it is not practical. Creating local groups on individual Macs.
*Group method 1 per David_X:*
Use edited group files on the server.
The following sends to members of groups but does not show all recipients in the received message...
In /etc/postfix/aliases, add...
groupname: :include:/path/to/groupname.txt
In a file called groupname.txt (using plaintext editor)...
[email protected]
[email protected]
Reload aliases...
sudo newaliases
sudo postalias aliases
sudo postfix reload
Mail sent to [email protected] gets passed to amavisd once, before then being relayed out for each individual recipient.
*Group method 2 per David_X:*
Make a user, e.g., "accounts"
In mail settings, select 'Forward' option and enter the group members' email addresses, comma separated e.g.,
[email protected],[email protected]
This gets a bit 'long' for lots of members.
The email then gets sent to each of the people in this list.
*Group method 3 that I just discovered:*
Create a group in Workgroup Manager.
Drag the users you want in it.
Save.
Test sending to that group.
Best part, the group name shows up in Address Book if you have LDAP setup.
So I have setup all three. If I send an email to any type of group, they work.
The problem:
If one of those members in the group also has a BCC setup to Gmail or any other outside email, they never get the e-mail copied out to the external account.
Example:
I send an email to [email protected]. He gets the email there and also a copy at his Gmail account.
If I send an email to the Sales group that jsmith belongs to, he gets the email there but nothing at the Gmail account.
It looks like the mail server processes the "aliases" file and skips the "Recipient_bcc" file that handles the forwards.
Is there a way to have my cake and eat it too? David_X your thoughts also?
Thanks everyone!

Bump.
Short version. Sales guy has a Gmail account he wants his e-mail copied to also.
Send e-mail directly to his Xserve account, he gets it there and it gets sent on to his Gmail account.
Send an e-mail to the sales Group that he is a member of, he gets it there but it never gets sent out to the Gmail account.
Ideas?

Why is my mail icon not showing unread email messages?

For some reason, my mail icon is no longer showing my badge icon displaying the number of unread emails I have. Within mail, next to my mailbox, it no longer shows the number of unread emails either even though there are clearly email messages with the blue dot indicating they're unread. Does anyone know how I can fix this?
Thanks

NateCook wrote:
For some reason, my mail icon is no longer showing my badge icon displaying the number of unread emails I have. Within mail, next to my mailbox, it no longer shows the number of unread emails either even though there are clearly email messages with the blue dot indicating they're unread. Does anyone know how I can fix this?
Thanks
Open Mail, go to top and under Mail select Preferences. Click on general and make sure where it says 'Dock Unread Count, you have it set to Inbox Only or All Mailboxes, whichever you want and that it isn't set to none. If it is already set then try cetting it to none, close mail, restart, open Mail and go and change it again from none to what you want.
Good Luck
Pete

How can I automatically archive my text messages?

Is there a way to archive my text message conversations somewhere (iCloud, Gmail, Dropbox) and have them automatically sync at regular intervals?
Please note I'm talking about ongoing archival, not just restoring a backup.
Thanks for any tips.

Not that I know of.
I use PhoneView (Mac) to periodically manually archive my texts. It does very nice PDFs which I then store in DropBox and Evernote. TouchCopy (Mac and Windows) does something similar.

Archiving Older Email Messages in Apple Mail

Hi,
I have searched here and the Internet, but I can't find an answer.
I am using OS X 10.8.2 and Mail 6.2. I have emails dating back to 2008. I want to clear out my Inbox so, I was hoping that I could archive my old emails, but still have them available (or easily restore-able) should I need them.
I created smart mailboxes by year, 2008, 2009, etc. I was hoping that I could archive each smart mailbox and then delete the emails from my Inbox. However, it doesn't look like Mail will allow me to do that. I tried right-clicking the smart mailbox, but there is no archive option. If I highlight the smart mailbox the 'Archive' option under the Message Menu is grayed out.
There must be a way that I can accomplish archiving in Apple Mail.
Any suggestions?
Thanks!
Paul

If you're not using IMAP, Mail is still communicating with the mail server, so even if you see those types of messages, nothing abnormal is going on. There's no such thing as invisible email, so if there were really anything being sent or downloaded, you'd see it.
Mulder

Best way to automatically archive IMAP email locally?

This has probably been asked a million times, but the solution eludes me...
I've recently switched one of my email accounts from POP to IMAP. Unfortunately, the email provider is VERY stingy with it's mailbox quotas, limiting me to something like 25MB for the inbox and 50MB total (including trash and junk folders). When the total size of messages in my inbox reaches the quota, the oldest are deleted. Not moved to trash, but completely erased. Poof! Gone! This becomes a problem if I receive several large attachments, as I can suddenly find myself with less than a week's worth of emails in my inbox.
This was not a problem when using POP, since everything was saved on my Mac. I prefer to save old messages for at least a year or more for reference purposes, and would like to do so in a local folder in Mail if possible. Now, the trouble is how exactly to go about this in the most automated way possible? My first thought was to create a rule that would copy each message to an archive folder "On My Mac" as they are received. However, it seems that rules are not applied to messages if I first mark them as read from another device (webmail or my iPod touch) then sync Mail on my Mac at a later time. Can anybody suggest a better solution to assure that I can save a copy of all of my mail locally with limited user intervention (I could manually copy each message every day, but that's a pain)?

Sorry to resurrect such an old thread, but why do you use such a stingy email provider?
If your email provider supports it, some don't, consider forwarding all emails to a different address (iCloud/GMail)
You don't need to notify senders since the old address continues to work
Replies to your emails will send as [email protected]
emails will sync seamlessly between devices
This blogpost discusses forwarding of emails for those who are using ISP based email
http://blog.geniusondemand.com.au/2013/02/02/using-email-with-multiple-devices/

How do I stop Mail from automatically archiving?

Mavericks Mail is autoarchiving my mail, sometimes marking it as read and archiving it before I even have had a chance to open the email. I'm also not seeing email in my Mail application until hours after the mail is time stamped as received.

I was finally able to figure this out on my iPhone (5s)
Go to Settings > Mail, Contacts, Calendars > click the account you want to stop archiving > again click on the account itself > Advanced > It'll say MOVE DISCARDED MESSAGES INTO: > select trash instead of archive.
All Done!
This frustrated me for over a year, hope it helps others out!!!

How to have mail server automatically cc all email for a user to other acct

I have a user on my 4.9 Xserve who wants her email automatically send to another account. I set forwarding first, but her email client keeps asking her for a password (and hers doesn't work) and won't allow her to see past email. Is that normal? Anyway, I've shut off forwarding for now, and am wondering if it's possible to have it automatically cc'd to another account (send a copy, but don't interfere with her ability to manage the email in her normal account with an IMAP client). Any ideas?
Thanks,
Mike

Be aware that you are about to enter the dark zone of Unix file editing. Once there, you may never want to come back. Your friends and relatives will spurn you and you will start to dress in dark clothes and listen to impenetrable music.
You can also screw up your whole system... but hey, who wants to live forever
If you have a skateboard, sit it on your desk, then switch off all other lights except for an anglepoise...
In Terminal, cd to postfix directory, and just for interest, list the files already there...
cd /etc/postfix
ls -l
You should see the main.cf one which you will edit later.
Create the new recipient_bcc file using 'pico', one of the built-in text editors. This is the easiest to start with because it contains on-screen help. There are others, including 'vi' which I would normally use. You will prefix the command with 'sudo' which temporarily makes you the 'super-user' (root) and needs the admin password. So...
sudo pico recipient_bcc
Add the two email addresses, separated by a tab or space, on the left: the local email address, and on the right: the address to send copies to (BCCs). To edit existing text, use arrow keys. Save the file using ctrl-o, confirm filename, then exit (ctrl-x).
For postfix to be able to read this as a database, you need to 'postmap' it...
sudo postmap recipient_bcc
To confirm, list the files and you will see the two new ones (ls -l).
Before editing the main.cf file, make a backup copy of it...
sudo cp main.cf main.cf.bak
If you need to revert to the backup, you reverse the orig/target args...
sudo cp main.cf.bak main.cf
Edit the main.cf file (sudo pico main.cf) and either 'next page' to bottom or enter '^_' (ctrl + underscore char) then specify line number 999.
add the line...
recipientbccmaps = hash:/etc/postfix/recipient_bcc
Postfix knows to use the postmaped .db file so you do not specify that one in the line.
Save and exit file.
Reload the postfix main.cf configuration file...
sudo postfix reload
Test it by sending an email to the user and watch the mail.log in Console app. You should see the BCC being sent to the other email address. If something has gone wrong, replace the main.cf with the backup, issue postfix reload, then try again.
Once you have confirmed it working, dance around the room playing air guitar and give high-fives to any innocent bystander.
-david
Links...
http://www.postfix.org/postconf.5.html
http://developer.apple.com/documentation/Darwin/Reference/ManPages/man1/pico.1.h tml
http://developer.apple.com/documentation/Darwin/Reference/ManPages/man1/cp.1.htm l
http://developer.apple.com/documentation/Darwin/Reference/ManPages/man1/postfix. 1.html

Mail closes automatically and re-marks messages as NOT Read

After I open Mail and start to read messages, it closes automatically without warning and re-marks all messages I read as NOT read. I have tried resetting and even Restoring but still the same. How can I fix this problem?

I have exactly the same problem on my iPod Touch (latest) which has developed in the last few days. Before that there were no problems since I bought it in September (with Mail or anything else). I can download mail without trouble on my computer, and all the other apps on the iPod work fine, including internet access. I have checked the software is up-to-date and also restored the settings via the iTunes summary page. I've also deleted almost all e-mails on the webmail page of my ISP. Still the same.
Desperate,
Gandar

Mail trying to download an email message already deleted from the server

And it won't download anything else. How do I get the program to recognize that this message has already been deleted?

Try the following.
With the Mail.app quit and using the Finder, go to Home > Library > Mail > this POP account named folder (named by the user name and incoming mail server for the account) > MessageUidsAlreadyDownloaded.
Delete the MessageUidsAlreadyDownloaded file and empty the Trash.
Launch Mail and if successful, any previously downloaded messages that remain on the server will be downloaded again along with any new messages available at the server that have not been downloaded.

TS3276 I have two email accounts set up on Mail. One shows the unread messages and the other one doesn't... how can I get it to show both account's unread messages?

I have two email accounts set up on my Mail application. Both pull in and send just fine but ever since I upgrade the exchange sever and re-setup the account It won't show the unread (number) to the right of the inbox? The other one shows up just fine. Any clues would be great! Thank you.

Hi Rochdr,
You can use the following article to help you address this issue with your mail account in OS X:
OS X Mail: Troubleshooting sending and receiving email messages
http://support.apple.com/kb/ts3276
Thanks for using the Apple Support Communities. Have a good one!
-Braden

New iMac--getting thousands of old email messages!

I just got a new iMac and after I added my MobileMe email address in Apple Mail, it started downloading 8,000 old email messages! I have checked in Apple Mail Preferences and in MobileMe mail preferences and I cannot figure out what I need to change in order to tell the MobileMe Mail server to delete all email messages that are over two years old. Can someone help me figure this out?
Thanks!

There is no way to do this automatically with an Inbox that resides on the IMAP server. Such a time setting is only available with a POP3 server -- in which case deleting from the server does not delete from the Mac.
If you create a Smart Mailbox to segregate the older messages so you can manually delete them, then if you do that, they will not be on the old Mac either.
Ernie

Users report no email messages after migration from Lion Server to a clean Mavericks Server with Migration Assistant

We have a Mac Mini server running Lion Server.
We bought a new Mac Mini server and installed OS X Mavericks and the Server app onto it.
We then ran Migration Asssitance on the Mavericks machine and migrated from the Lion server in target disk mode.
The migration seemed to run OK and all the user accounts seem to be working, however users are reporting that there are no email messages in their mailboxes.
Confirmed this behaviour by adding their accounts to mail (via IMAP) on a separate laptop.
Did we miss something? Is there an extra step to move the email service data?
Any insights would be grately appreciated.
Many thanks, Tom.

Hey tomgallagher!
You can use this article to help you troubleshoot the functionality of these Mail accounts if they are not functioning properly:
OS X Mail: Troubleshooting sending and receiving email messages
http://support.apple.com/kb/ts3276
If your saved emails did not come across properly in the Migration, you can always export the mail from the old computer and import it into the new computer manually:
Lion Mail: Export mailboxes
http://support.apple.com/kb/PH4811
Thanks for coming to the Apple Support Communities!
Regards,
Braden

Forward email message as attachment

Is there a easy way within Mail.app to forward another email message as an attachment? I use a anti-spam service that requires you to email them spam messages as attachments in order for them to learn how to block that type of spam. I can't seem to just drag a message into the new messasge window and I don't see another option working.

I don't believe this is possible with Mail.
I understand this is what they specifically want but have you asked?
Since all email clients do not support this, I find it difficult to believe they will flat out refuse to accept the required information any other way which is the long message headers for the received message which is easy to reveal and then forward.

HT204093 mail is automatically archiving my email messages

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