Huge PDFs

Hi
I have been successfully creating flyers using iStudio for the last 12 months and need to export them as pdfs in order to send it to someone who doesn't have iStudio. The latest document I've been working on produces a massive 53.1 MB pdf! I have tried reducing its size using the recommended filters without success - ie I get a bouncing icon in the dock and no further. Can anyone help please?
In case it matters, I'm using Mavericks on a Mac Book Air.
Thanks

Do you get the same large PDF if instead of "Export to PDF" you ⌘P and then in the lower left of the Print Dialog "Save as PDF"

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Files with .png images create huge .pdf's

I use .png images in PowerPoint presentations and these seem to create huge .pdf files. (...don't have this problem using .jpg images) For example, I have a 48 slide presentation that has a small .png image in the "slide master" so it will show up on every page. The PowerPoint file is 2.3MB, however the .pdf of it is 33.3MB, making it WAY too big to email, which was my objective.
Any ideas on how to reduce the size of .pdf's which contain .png images?
...note that I "compressed" the .png images inside of PowerPoint prior to creating the .pdf, but this made no impact.
Thanks,
pm

>I have a 48 slide presentation that has a small .png image in the "slide
>master" so it will show up on every page.
PowerPoint only has to store one instance of the image even thought it is
displayed on multiple slides. But Acrobat can't do the same, the image has
to be stored for every page that it appears on, so that would explain the
larger file size.
Acrobat is supposed to be able to optimize the storage of common background
images (at least that's the message I see when I do a "Save as..."), but I
have yet to see it to work. Maybe it depends on the application the orginal
file is created in and the PDF conversion method used.
Adding the image into a PDF file later as a watermark instead may be a way
to keep the size down (then it really only does store the object once),
though I believe that watermark images will appear in front of everything
else on the page (not sure if that's a problem for you, it depends on
whether any text or objects in the presentation ever appear in front of the
image).
What are the dimensions and resolution of the image in PowerPoint? You may
be able to go as low as 75 dpi and not notice a difference, it depends on
whether the image contains any areas of high contrast or text.

Mac OS creates huge PDF file - PDF file size too big

Hi,
I have a 80 K Word file. The file is one page, some text and a 12 KB .jpg file imported in. I then duplicated the jpg graphic 7 times (8 total images).
Here are the resulting sizes when creating PDF's using different methods within Mac OS X print menu:
Save as PDF 550 KB
Compress PDF 5.2 MB !!!!
Save as PDF w/ Quartz reduce file size 2.5 MB !!!!
Compress PDF w/ Quartz reduce file size 2.1 MB !!!!
I recreated (from scratch) the same content using Canvas. I got the following:
Canvas X "Save as:PDF" 56 KB
Mac OS print pdf 550 KB
Mac OS print compress PDF 2.5 MB !!!
Can anyone explain what is going on??? I can make the file available if you with to play with it.
Version Details:
Word 2004 (11.2)
Mac OS X 10.4.7
Thanks much,
Mace
Intel iMac 20", PB15 Alu, iMacG4 17, Sawtooth Mac OS X (10.4.7) Many other Macs from 128k on.

I don't have distiller on my Mac... and the point (which I haven't gotten into) is that this is for a friend who just got a Mac. So, here I was touting the ease of use and she goes and finds a way to turn a 60 kB Word file into this monstrosity. So, the point is to avoid "extra steps" and additional software (which I eventually had to do anyway with Canvas X).
I just don't understand how the Mac OS X PDF maker can take a 60 kB Word document and turn it into a 5 MB behemoth... and this is when set to compress the PDF!
I mean, a 5 MB jpeg is about 40-50 MB uncompressed which, for an 8.5x11" page is 300 dpi at 16 bit RGB color, 400 dpi 8 bit color.
I've just never come accross anything like this and am totally clueless what is going on.
Thanks for any insights.
Mace

Issues regarding huge pdf files.

I have a problem. After i export to pdf my indesign file and try to open it it says: "There was an error opening this document. The root object is missing or invalid." and it does this only if the pdf has more than 1GB. The export is made uncompressed because that is the way the typography wants it. And yes the images are big, becaused are tif. What can i do?

The required size and resolution depend entirely on the size the image will be printed, and the printing method. You can check the "Effective Resolution" for the image in either the Links Panel or the Info Panel. That's the one that counts.
For typical offset litho printing, you want something in the range of 300 ppi effective resolution (but as low as 244 will probably be ok with screen frequency of 150 lpi or less). For digital printing my rule of thumb is 180 -200 ppi effective resolution.
These numbers presume the work will be viewed at arm's length or less. For large prints made to be viewed from a longer distance you need less resolution. Are you printing these images at 100% scale?
You might want to read this thread: Distance-Resolution Formula

I need to split a huge PDF. 136 MB. I paid for the service some months ago. I know it is way over the limit, but I cannot find a way to divide it.

I paid for the service, figured splitting it would be easy. But I cannot seem to do it. How do I save the original "in pieces"???

OK, so no Acrobat 8 after all (so sorry about that hard drive failure, that's no fun at all!). But all hope is not lost.
I think this what needs to happen:
Go to www.adobe.com/products/acrobat.html and click Try It Now.
Click Download Now.
After the file has downloaded, double-click the installer file that you downloaded to install Acrobat XI.
Open your PDF your newly installed copy of Acrobat XI.
Follow the steps in the video that I linked to in a previous post.
Note that Acrobat and Reader offer different functionally, so the copy of Reader that you have won't do what you're after.
Best,
Sara

Huge PDF filesizes

When creating the same PDF from indesign CS4 on two different Macs with the same spec, same version of ID and same PDF job options I get vastly different filesizes (one could be under a mb on one mac but in excess of 7mb on the other. Anyone know why this could be happening.
keith

Hi,
Thanks for the replies. I've checked the export options etc.
After looking further it would seem that one mac produces the pdf with a massive amount of raw data in the xmp (you can see this in the file info) but the other mac doesn't.
Does anyone know a) why one would embedd some much data but the other wouldn't and b) if there an option somewhere to enable me to choose whether the raw data is embedded in xmp or not?
keith

Why a lot of hyperlinks made in InDesign (Adobe) don't work in Reader (Adobe) when they are OK on Ibooks (Apple)? We are making a huge pdf from Indesign which is perfect except on Reader

We are working on Mac10.9.4, IndesignCC, All hyperlinks are working on acrobat, "aperçu", even when we open them on mail and directly by dropbox, etc., the only which doesn't work properly (a big mess actually) is reader.
Someone has a solution?

Exactly the same thing I am experiencing. Can someone please help?

Huge (14K pages) PDF Export to Excel gives "Save As Failed To Process" Message

Using version 11.0.7.79, running Windows
I have a massive (33.7MB, 13,900 page) PDF that I am trying to convert to HTML or Excel. When I try to export the file to either of these formats the export process will run for a number of minutes and then bomb out with the "Save As Failed To Process" message. I figured that the issue was with the file size, so I extracted a much smaller subset (200 pages) without a problem.
Since it appears that file size is the problem, does anyone have a suggestion on how to approach the exporting of this huge file? What causes this error message? Any way to get around it (maybe online conversion of the file)?
I could manually break it up into smaller files, but I'm hoping that there is 1) an easy way to segment the larger files into smaller files via a 3rd party solution (if needed) or 2) another way to export the huge PDF in one fell swoop. On point 1, I don't know if there is a solution that will automatically segment larger PDF's into 500 page segments per PDF file.
For context, I am brand new to Acrobat Pro, so there could be a practical solution that I am not aware of yet. Thanks in advance for any help you can offer!

Yea, this approach is not going to work. Even when I break these down into 1,000 page, 2MB files I get the same "Save As Failed To Process" error message. What causes this message? Not enough memory? How can I resolve it?
It just doesn't make sense that I can't export basic data to Excel when the actual excel content for 1,000 pages will probably be less that 2MB once it is in Excel. I saved a sample 10 pages and it was 18KB. 100 sample pages was 123KB. I would expect Acrobat to be able to convert these files when I break them down into 1,000 page increments.
Are there any settings within Acrobat that I should be looking at adjusting? It just seems ridiculous that it is this hard to get Acrobat to do a very basic export for what seems to be a reasonable sized file.

Hundreds of Duplicate Embedded Fonts in PDF Makes it HUGE

Hello!
I have a document (word docx file) that is over 150+ pages long. When I print to Adobe Acrobat Pro - it crashes. When I open the document in Preview, it looks fine - but after saving the file as a PDF, the file size is HUGE (over 250+ mb in size). It contains no images, and only a handful of fonts.
The huge PDF file opens fine with Preview and Acrobat after saving it from Preview. So, I uploaded it to my printer's servers (Lulu, the document is a manuscript), and a few days later I get a RIP error during the printing process. Lulu reports they can not print the PDF.
So, I spent many hours trying several other solutions - including saving as a postscript file directly - but the files always end up being huge. Finally, this morning, I thought to inspect the PDF file created by Preview... and I found that there were literally thousands of duplicate embedded fonts in the PDF file. Garamond, for example, was embedded over 15,000 times...
I can't seem to get Adobe's postscript printer to work in OSX 10.5 with this file (it crashes due to a memory overload). Also, the Preview file always includes thousands of duplicate fonts embedded (is this a Quartz Filter issue?)
ANY help would be appreciated. Basically what I want to do is have OSX produce a normal PDF with each font only embedded once.
Anyone have any clues?
(I've tried ghostscript, PDFshrinker, different quartz filters, etc... can't seem to figure this out...)

I believe I have found the problem. Something from what you wrote made me think about how OS X fonts are really "pretty" -- after looking into it... the tech term is that OSX uses "ligatures" between characters in fonts that have them. Wel... ALL the fonts I use include these so-called ligatures, which can cause problems when the Word Doc is viewed on Windows machines... i didn't think this would matter with PDF's... but.. I went back into Word,switched to "publisher view" (which is the only way to access Word's ligatures option) turned Ligatures OFF and then produced the PDF as usual
VOILA!!!
The PDF was 80mb, and all the fonts were embedded ONCE each. After running Adobe Acrobat Pro's PDF Optimizer for Prepress the file dropped to 20MB!
I've uploaded it to LULU... I'm fairly sure this will work
THANK YOU for the discussion... I'm not sure what it was; (it was late at night)... but this discussion has really helped!

Hiding pdf received in Mail

I love mail and its threaded messages but I often have to send and recieve huge PDFs with lots of detail. This slows Mail down to a crawl when im scrolling through past messages. A lot of the time I will open the PDF straight in Preview so dont really want to preview it in Mail.
Is there anyway I can have attachments as thumbnails until I open them?

There are two ways that I know to make a mail attachment become an icon. PDF icons are not document image views.
In the Compose Attachment option, check Send Windows-friendly attachments, and from a right-button menu, choose View as Icon.
Should a PDF attachment arrive with a single page displayed (View in Place), you can again choose View as Icon from the right-button menu.
As a test, I just sent myself a PDF attachment between mail accounts. It arrived iconified. I could choose the QuickLook option, which also offers to open the PDF attachment in the default viewer.
There are options under Mail > Preferences > Rules
You can identify an attachment type of PDF, then take an action from the following list:

Export "Adobe PDF Page Size" ?

Hello:
Is there a way to export custom Adobe PDF Page Sizes from computer to computer? We have a series of custom page sizes for Architectural sheets and currently we have to enter them manually for each computer in the office.
Thanks in advance for any help/suggestions.

Seeing 750k described as a huge PDF is amusing when I often need to send files for print that are 750 mb or more.
That aside, exported PDF nearly always is larger than distilled PDF because it can include a lot more information like transparency and color management intents. The warning about fonts just means that the preset is set to not embed fonts during distilling to reduce file size (so the viewer must have the fonts on the system for viewing or printing properly), and ID always embeds fonts during export unless they are restricted, so not embedding your fonts will be ignored. You can unembed them using the optimizer.
So why is a 750k PDF too large? Perhaps there's a better format all around for what you are doing.

Sizing Save as PDF Output

One of the volunteer activities I do is to help manage the photograph archive of the family data pages in historic and fragile family Bibles. I like to first produce the data pages in a PDF so that nearly anyone transcribing can use a PDF reader to zoom in on a particular portion of the old handwriting. Where others have first photographed with basic digital cameras and the file is a modest size JPEG, going to Print Images, and then using Save as PDF produces a multi-page PDF containing all the images that is manageable by nearly any computer.
My last effort was with images taken by me with my D300 in RAW. The images clean up really well, but producing a PDF in similar manner creates a rather huge PDF file (over 1.2 GB for a 20 page document) that is sluggish to use even on my Mac Pro -- but you sure can read it.
Therefore I am trying to understand the "science" of how all the conversions take place to produce the PDF when the underlying images in Aperture are high resolution files of significant size. I cannot find that Export preferences have any bearing on this, but maybe I am missing something.
Ernie

It sounds like you are printing a PDF from a raw file.
I don't understand the science, but I did a test recently in a similar situation.... the PDF of a 12 Mgb raw file ballooned to over 60 Mgb! So I exported the raw file as an original size jpeg, which trimmed it to just over 8 Mgb.... and then "printed" a PDF from that, and it stayed at just over 8 Mgb.
That should reduce your file to about 153 Mgb, which will be much more manageable.
Also, you can play around with either the export settings for jpeg, or the PDF print options to get that down even more.

Fixing fonts in a PDF file?

Mac OSX 10.6.7, Indesign CS5.
This may be more of an Acrobat question, but here goes. I've got some huge PDF files containing musical scores, over 250 pages, that I want to place into Indesign. These were generated by a Windows program (Sibelius, if that matters). When I attempt to place the PDF file (either a page at a time or using the multi-page PDF script), I get a dialog for each page saying that fonts are missing -- Times-Italic, Times-Roman, Times-Bold. The problem is that I've got already got Times installed (Mac OSX contains a Times font in the system that FontExplorer won't let me deactivate.) Investigating the PDF file, the only embedded fonts are the ones used for musical symbols. The Times TrueType fonts are not embedded (and appear strange onscreen, probably I'm getting a substitute Adobe Serif font), and obviously neither OSX nor Indesign recognize them as the same as the fonts open in the System. FontExplorer, probably wisely, doesn't want me to open any other version of Times while there's already a set in the system library.
So, is there any way to tell Acrobat to use my Times fonts in this file instead of the non-existant Windows fonts? This is not a continuous text file, so exporting as RTF or something will not work, and I'd rather not save as tiff or jpeg because that's just silly with a file this big and graphically-intensive.
Thanks for any help...

You can safely removed the system times and helvetica.
http://www.jklstudios.com/misc/osxfonts.html
If you use iCal, Mail and a few other Apple programs that use badges on the dock icon you will get a substitute font on the icon, but having another helvetica will fix that. You need 1 Helvetica of any type or Photoshop will not launch.
The only fonts you NEED in OS X are Lucida Grand (used in menus), Last Resort, and Keyboard. The rest can be deleted. Apple says you have to keep Kana, but if you aren't working in any Asian languages you can remove it without system instability. To be safe and follow Apple's guidelines you can keep it.
http://support.apple.com/kb/ht1642

Is there a maximum PDF size for ios? can handle 2GB?

I'm creating a very huge pdf file, aprox 2GB
can it be viewer in an ipad or iphone?.
Can it be viewer from an Android tablet?
TnkU

It sounds very doubtful because mobile devices are usually restricted in memory. And it will depend on each particular device. There is Adobe Reader software for both iOS and Android. Download the free software on each device and try it.
I'd divide your PDF into smaller files.

Embed jpg in a pdf without re-compressing it during export or save?

I need to create a pdf-portfolio. Therefore I want the images included to look their best. I thought it a small matter to individually compress the images in photoshop for optimal appearance and size, and then to include them in a document for pdf-export. The idea is that you open up this pdf and see the images exactly as I saw them in the photoshop jpg previerw. So far I tried Illustrator and InDesign. Unfortunately both of these seem unable to just include the original jpg during pdf-export. They are completely set on recompressing the images. Either that or they will try to do away with the compression completely. You can choose the compression alternative "none", but then you will end up with a huge pdf-file, a couple of hundred megabytes in my case. If you chose any other compression alternative, the jpg will be degraded further during the second pass of compression that will take place during export. The images will look miserable.
So my question: Is there any way to get around this weird limitation in Illustrator or Indesign? And if not, what software should I be using to design a portfolio and include individually compressed jpg's and jpg2000?
Thomas

No, png will typically be much bigger in filesize, not an option if data size is a factor.
BUT, I found a solution: I downloaded & installed Acrobat XI Pro. In Acrobat I open the pdf that was saved from Illustrator. Then it's just a matter of replacing all images manually with your custom saved jpg's. Comparing pdf's: Saved from Illustrator: 8.3 Mb and ****** looking general impression, lots of banding and artefacts. Modified in Acrobat and resaved with custom saved jpg's: 5.5 Mb and much nicer looking images, with few apparent compression artefacts, no banding.

Huge PDFs

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