Hyperlinks in Word

Since having installed Reader 8 have been unable to link pdf files into Word documents. When trying to open a link 'no program is registered to open this file' is displayed. In Reader 6 everything opened OK. Anyone have any theories why this should happen? R Birch

This seems to be an unsolvable problem - I can't get Adobe or Microsoft to accept that it is a real problem to me. I have now spent 3 months trying to at least get a work-around. (Vista also promised that when SP1 came along - everything would be resolved - it hasn't).
My work-around is this: Change all hyperlinks to pdfs to imbedded objects.
If you select 'Create from file' then browse for your pdf file and Insert. Then check the two check boxes 'Link to file' and 'Display as icon', then select 'Change Icon'. From the Change Icon dialog box you can alter the caption text to match the text of your original hyperlink. Click on OK both times.
You now have an imbedded object that irritatingly is not the same neat one-liner that a hyperlink is. However, this may be reduced to a neat one-liner, without irritatingly large icon, by placing your cursor over the object and right click to bring up a drop-down menu. From this menu choose 'Format Object'. Choose the 'Picture' tab and adjust the Crop margins for the top and bottom (I have found setting the top crop to 0.9cm and the bottom crop to 0.3cm works well with my font size).
You now have a one-liner that links to a pdf with a double-click
I agree not a totally satisfactory answer to your problem - but it is the only way I have found to get round it.

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Use Named Anchors.
<a name="ortho">This is a named anchor point on the page</a>
<a href="#ortho">This is a link to a named anchor</a>
If you want to get fancy, you can apply smooth scrolling to your anchors.
alt-web.com/DEMOS/SmoothScroll.shtml
Nancy O.
Alt-Web Design & Publishing
Web | Graphics | Print | Media Specialists
http://alt-web.com/
http://twitter.com/altweb

Hyperlinks in word containing spaces are cut off in pdf generation

We are using a mix of MS Word 2003, 2007 and 2010. All are experiencing the same problem when using Adobe products (Abobe Acrobat Pro 9, Adobe X, Adobe Elements) for the generation of a pdf document with respect to hyperlinks.
When we have hyperlinks containing "spaces" they will get cut off in the resulting pdf document.
Examples have formatting like this in Word
http://team.eu.enet/XXX/Master data forms/Master Data Project.xls
When we convert this in Adobe it cuts off the link after encountering the first space, like this
http://team.eu.enet/XXX/Master (on the face of it the whole line looks like the one above, but the hyperlink shown when hovering over it has been cut like shown)
In some cases the spaces are replaced with %20 (IE for example replaces spaces with these characters automatically). For those cases the conversion works just fine, and the whole line is maintained as a hyperlink also in the pdf
http://team.eu.enet/XXX/Master%20data%20forms/Master%20Data%20Project.xls (again, the line does not look like this in the pdf, but the link when hovering over it does)
When we use the Save as function in Word 2007/2010 this replacement is done automatically. the links in the "word generated pdf" are not containing spaces,
Is there any way to get this replacement done automatically when converting hyperlinks from Word to PDF? Repairing the links afterwards (which is possible, I know) is not a viable option when you have many such links in a word file.

Sort answer: Use proper syntax and do not use the "space" character in any URL.
"20" is hex for the space character (which is a "reserved" character in that it may have special meaning).
If used out of context being "reserved" applications have to make something of a guess.
Success is the %20. Sometimes success is not had.
So, again, proper syntax - no "space" character in a URL (use the underscore).
Some references for a starting point.
http://www.w3.org/Addressing/
http://www.ietf.org/rfc/rfc3986.txt
http://en.wikipedia.org/wiki/Percent-encoding
Be well...

Hyperlink in Word opens as garbage text

I have a pdf document that’s part of an external Web site that I want to link to in a Word document. When I make the URL a hyperlink in Word and click on it, the Web site opens but the page is a mess on unreadable characters. But if I copy/paste the URL into Safari, the browser opens the pdf just fine. Any idea how I get the pdf to open via the hyperlink?
This is the link: http://www.cms.hhs.gov/MLNProducts/downloads/expanded_benefits.pdf
I have four additional links to the same site that have the same issue.

We may not be able to tell you much without seeing the Word document.

Hyperlink the word files on DMS server

Hi ,
I want to hyperlink the word files on DMS server, whenever I open the file in edit mode I am not able to find other file while doing hyper linking.
Please help.
Regards,
Amarnath Dube

Hi,
As I know, You can't open the hyperlinks in DMS itself. This will work in front end PC only.
But if you just want to link, you can do one thing, You can link your DIR/Document with another DIR/Document from the object link option.
In object link tab of a DIR, there is option for link another DIR.
Regards
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How do I embed hyperlinks from Word 03?

Hyperlinks from Word 03 do not work on pdf. The link is highlighted and underlined on pdf but doesn't work. Solution?

Hello,
I apologize for the delay in responding to your post. Are you viewing the converted PDF within the PDF viewer? If so, this is why the links appear not to work... it's a known issue with Acrobat.com's PDF preview function - we're working on it. If you open the PDF using Reader or Acrobat the links should work... let me know!
Kind Regards,
Michelle

Problems with active hyperlinks in Word 2008 to pdf conversion

I'm hoping someone can help me with this.
When converting from Word 2008 to a pdf document, the only hyperlinks that are actually "hot" are the ones that have an 'http://www.' text in front of the url address.
In other words, if I have this link 'kingofcopy.com/max' and this link 'http://www.kingofcopy.com/max' written in the Word document, and BOTH links are hyperlinked to 'http://www.kingofcopy.com/max' OR even 'http://www.kingofcopy.com/max/index.html' only the text link with the FULL url displayed (http://www.kingofcopy.com/max) is an actual active hot link.
What's strange though, is all the text that's hyperlinked, is blue and underlined and is "hot" in Word, just not in the pdf.
I really hope someone has a clue here because this is very frustrating. Thanks in advance, Craig
BTW, running Word 2008 on Mac 10.5.8

Hi Craig,
Did some testing this arvo with Word 2008 12.1.5 (can't install SP2 due to me using v13 of Entourage). I created a document with hyperlinks and found similar results to what you have mentioned.
My word document had three hyperlinks; one with the full URL, one without the leading http and one with just a single word, but using the menu a hyperlink was made to a web site. As you said, all three entries appeared in the Word document with a blue underline and by hovering over the link, the URL would appear in a yellow pop-up.
I then made two pdf's, one using the default PDF button within the print dialog and one using the Adobe PDF 8.0 printer queue (which is working okay for me).
With both PDF's, I have to open them in Acrobat 8.1.6. None of the hyperlinks work for either document when I open them using Preview
With either document opened in Acrobat, the hyperlink with the full URL and the hyperlink with the URL starting with just 'www' show the link when I hover over them. But, for the single word that is still hyperlinked to the same web site as the other two links, no URL is displayed when moving the mouse of the link.
So it looks like there is a limitation to creating hyperlinks in Word if you are going to convert them to PDF. This may already be noted somewhere so I will have a snoop around for an existing solution.
Pahu

Hyperlinks from Word not correct in pdf when in web browser v7

We have a table of contents that we we have in word, the word file has hyperlinks to individual PDF files. After a new item is added to the table on contents, we distill the word to a pdf. Users access the pdf from a web page. Recently something changed and the pdf file of the table of contents is not linking to the correct pdf file.

Thanks for clarifying that. We hadnt given consideration to the use of signatures like thatr as you have mentioned.
Can we distribute the document without the risk of losing the signature validity in the Word document ?
Is it better to apply signatures to PDFs ?
Or can we preserve the appearance of the signature in the Word document ?
I wonder why just one of the signatures is not displaying when i use the Adobe menu to generate the PDF.
Perhaps some setting in the job options is causing that? What might it be though ?

Mac Word 2008 - hyperlink message "Word cannot open the specified file"

I'm using WordMac 2008 version 12.2.5 and after following detailed instructions on how to hyperlink chapters in a Table of Contents to their respective chapters in a book, I can only get the message "Word cannot open the specified file".
Any ideas what could be wrong?
My OSX is 10.5.1.
The instructions I followed are pasted below and are copied from the Smashwords Style Guide: http://www.smashwords.com/books/view/52
START OF PASTE FROM SMASHWORDS STYLE GUIDE:
How to create a linked Table of Contents. Consider this feature in “beta.” My
thanks to Smashwords author Cheryl Anne Gardner for sharing these tips below,
which I have augmented based on my own experience adding a ToC to the Style
Guide (woo hoo!).
By adding a linked table of contents, you can help readers navigate your
document. This is especially useful for non-fiction. Most fiction doesn’t
need it. If you follow the instructions below, the ToC should work in your
EPUB, MOBI and PDF files, but it will not work in our other formats.
First, create your table of contents where you want it by typing it out. Make
sure the text is normalized just like the rest of your Smashwords’ Word
document. Example:
Contents
Chapter 1
Chapter 2
Chapter 3
Chapter 4
Etc.
Next, we are going to create the BookMarks. In Word 2000, 2003 and 2007, the
Booksmark function is under the Insert tab. Go through your document, and at
each Chapter Start or Indexed item, you will highlight it and then select
Insert: bookmark. Name your bookmark corresponding to the Chapter/Indexed
item and then click add. It’s very important to use the first word of your
heading you’re linking to, because later on, when you add the hyperlinks,
Word displays the bookmark shortcuts in alphabetical order. With many
bookmarks, I found many of my bookmarks weren’t labeled properly, so it was
tough to link to the correct bookmark. If you want to link to a chapter named
How to Publish Ebooks, I’d recommend naming your bookmark
“HowToPublishEbooks” to make it easy to locate. If you instead name it,
“publishebooks,” you’ll frazzle your brain and make mistakes.
Repeat the process above for every Chapter Start as well as for other matter
in the book like index, bibliography, epilogue, prologue, etc. I didn’t link
to every section in the Style Guide, because otherwise the ToC would have
been three pages long. This is your call.
Next, return to your table of contents and highlight the word “Contents.”
Click insert, bookmark, and label this last bookmark “Contents”. Formatting
note: Bookmarks cannot have spaces or odd characters. If instead of
“Contents” you called the label in the document Table of Contents, as I did,
then when you insert the bookmark, name the bookmark “TableofContents,” one
word, or “toc.”
Next, add the hyperlinks to your Chapter Starts. In your table of contents,
if Chapter 1 is called Chapter 1, then highlight Chapter 1 and then click
insert Hyperlink. As you can see in the Style Guide, I tried to use more
descriptive labels. In Word’s Hyperlink menu on the left hand side, select
“Place in this document.” You will now see your bookmarks listed in the main
window. Select Chapter1 bookmark (or whatever you labeled it) and then click
ok. Do this procedure for every chapter and piece of matter in the table of
contents.
Final step. Now you can link back to the Table of contents. Move through your
document to each indexed item or Chapter start and highlight it. Then click
insert, hyperlink, and then select “Place in this document.” When the
bookmarks are showing in the main window, select the bookmark labeled
“Contents,” assuming that’s what you named your Table of Contents. Do this
for each and every chapter and or indexed item.
After you are done, all your links will be underlined. You will need to test
and make sure you linked everything properly. In most Word versions, you just
click on the hyperlink to test. In Word 2007, you may need to Ctrl-Click each
hyperlink and make sure it takes you where you need to go in the document.
Advice: Word has an automatic ToC generation feature under the reference tab.
Do not use this. It uses automated headings and formatting to generate the
ToC and this will un-normalize your text and cause font conversion issues in
your Smashwords files.
END OF PASTE FROM SMASHWORDS STYLE GUIDE.
I did all that as described but I still get the message "Word cannot open the specified file".
Could you help please?

This question would be better addressed to...
http://www.microsoft.com/mac/help.mspx
I think the operative phrase from that article is...
*Consider this feature in “beta.”*
-mj

Can Adobe Acrobat 9.0 Pro Convert File Hyperlink From Word to PDF?

Is there any method to convert file link (eg. C:\Documents and Settings\xxx\My Documents\xx.xls) from Word 2000? I have read many related issues, but seems cannot get the final answer. Many of them only mention about URL hyperlink (eg. www.yahoo.com). Can anyone help?

Do you mean that Office XP and later version can automatically convert the file link? No need to manually create the link in Acrobat using the link tool?
I will work this out to see whether ok or not.
By the way, thank you, Michael Kazlow.

Hyperlinks in Word 2007 not appearing in PDF file

I am not sure if this is more of a Word problem, or an Acrobat problem.
However, I have a document in Word that contains a table of contents and several cross-references that are hyperlinks to locations in the document. In the Word file, you can CTRL + click and you will be taken to the destination of the hyperlink, for example to a topic in the Table of Contents.
I used to make these a couple years back and they worked fine.
I am using Word 2007 on a PC with Acrobat 8.1.2. I have tried both the Standard and the Rich Content PDF job options and neither of them seems to give me hyperlinks in the finished PDF file. Am I missing something?

I've also had problems carrying links over from a Word file (I'm using Word 2002). External links in footnotes are not carried into the PDF file unless, using Change Conversion Settings - Settings, the 'Enable Accessibility etc.' box is ticked. Even then, in a 2mb file, with a lot of footnotes, whether the links are carried into the PDF file seems to depend on which computer I use. OK with XP and 1.5gb; but with Vista and 3gb the links do not appear in the PDF file. In either case its a 10+ minutes process.
If you don't tick the box, links in footnotes are carried over only if the actual URL appears in the text. However, the process is much quicker.
Ed McG

Picking up PDF URL for insertion as hyperlink in Word

I just upgraded from Acrobat Pro 8 to 9, and I'm having trouble copying URLs from PDFs. I create a document in Word, then want to insert a hyperlink inside the doc to a PDF at a website. I used to be able to select text, right-click to bring up the Insert Hyperlink dialog in Word, then open PDF and its URL would automatically insert into the dialog box or I could cut-and-paste the URL from the browser window. Now, all PDFs within a website open not in a browser but in a PDF window with a truncated URL and "[1]" inserted into the filename. I then have to find the full URL and manually type it into the Word dialog box...and those URLs can get long. Sorry if this question may be stupid and the answer obvious...I'm happy to wear egg just to get this functionality back. I'll even downgrade to 8 if I have to...sigh...

We may not be able to tell you much without seeing the Word document.

How to retain hyperlinks converting word 2011 to .pdf and Adobe PDF

I'm having this issue with saving a MS Word 2011 doc. Hyperlinks are NOT preserved. Seems unrelated to any browser version. I'm on OSX 10.7.4. Have tried the 'built-in' "Save as PDF" option under the PRINT GUI, also tried the "Save as Adobe PDF", as I have Acrobat 10 installed as well. Appreciate any tips.

Option A
If you have Apple Pages…
Open the Word 2011 document in Pages.
Go to the File menu, select Export, choose PDF… from the pop out menu and follow the prompt.
Option B
Go to the free file conversion web site Zamzar. Follow their four-step process to upload and convert your Word 2011 document to pdf.
Note: url addresses in the Word 2011 doc do become hyperlinks in the resultant PDF.
IMO, what we experience is a Microsoft problem NOT Apple nor Adobe. (Apple Pages retain hyperlinks.) You can help get the attention of Microsoft about this issue. In any of the Office 2011 applications, go to the Help menu and select “Send feedback about Word/Excel/PowerPoint.” That will take you to their Office for Mac Product Feedback web site page. Fill out the form and submit. Note that you can only choose one product to report on at a time. Repeat the feedback by selecting each of the other MS Office 2011 applications.
HTH

Can You Preserve Web Hyperlinks in Word Document?

I am using Acrobat 9.3 Pro for the Mac running OS 10.5.8.
I have Microsoft Word documents with embedded hyperlinks to web pages (i.e., clicking in Word on "here" sends the reader to a web site.)
I would like to create a pdf from documents like this so that when you click on the word "here" you go to the web site.
Presently, the pdf is blue and underlined, but the link does not carry forward from Word to Acrobat. This results whether I print using the "PDF" dialog box or whether I print using the "Acrobat PDF 9.0" selection among my printers.
I know I can go back and re-create the links using the links tool, and it will work if I type in the full web address. I am simply hoping there is something I can do to avoid either of these workarounds.
Can anyone suggest anything? This would seem to be a fairly simple feature to implement, so I'm probably missing something.

Unfortunately, that option isn't available in Word on a Mac. Windows only.
I'm not sure how hard it would be to implement but I assume it's not that easy since people have been begging for it for years.
If you were using InDesign, it can be done (using the InDesign Export to PDF function) but just not in Word.

More problems while converting hyperlinks in word to pdf - missing first words

I'm using Microsoft Office Word 2007 and Adobe Acrobat 9 Pro Extended (I think on Windows XP).
If I have a word document with a working hyperlink when I convert it to PDF (using the Acrobat button in Word)I end up with a working hyperlink in the pdf file but it is missing the first word. For example :
in Word the hyperlinked phrase will be http:/tinyurl.com/MarinaBloj but in the pdf version it will be :/tinyurl.com/MarinaBloj
or
in Word the hypelinked phrase will be "Sensitivity to luminance and chromaticity gradients in a complex scene." but in the pdf version it will be " to luminance and chromaticity gradients in a complex scene." with an extra blank space.
worse, if in the word it is a single word, say "PDF" then all you get in the created pdf document is " " i.e. a blank space that is actually is a hyperlink (you can see the corresponding address if you hover the mouse).

I am experiencing the exact problem...hyperlinks work after conversion from Word to pdf however first word is missing. I can only reproduce the problem on one computer. Other computers I have tried it on do not have that problem. Here is a work around i found....You can select the entire document (Ctrl + Shift + End from the beginning), then go to "Create PDF". Go into Options and select the "Selection" option. Then proceed to convert the document. It's a workaround but I'd like to know what the cause of the problem is.

Hyperlink to Word document on network drive

I am setting up a webpage for internal use only. The purpose
is for easy navigation for Policies and Procedures. I am using an
Accordion widget for ease of use. The problem is I can't get the
hyperlinks to open up the Word documents on the network drive.
The hyperlinks look as follows:
<a href="file:///G|/1~CBCHS POLICIES &
PROCEDURES/Section 1~Introduction.doc">2.1.1 Hazard
Identification, Risk Assessment & Control Plan
Formset</a>
A quick mock up of what I want can be seen here:
Policies and
Procedures
Thanks in advance
UPDATE - Works in IE 7 but not Firefox!

Try removing all spaces from the filename and link to it
again.
Murray --- ICQ 71997575
Adobe Community Expert
(If you *MUST* email me, don't LAUGH when you do so!)
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==================
"Brett Kinross" <[email protected]> wrote in
message
news:f9u58j$gba$[email protected]..
>I am setting up a webpage for internal use only. The
purpose is for easy
> navigation for Policies and Procedures. I am using an
Accordion widget for
> ease
> of use. The problem is I can't get the hyperlinks to
open up the Word
> documents
> on the network drive.
>
> The hyperlinks look as follows:
> <a href="file:///G|/1~CBCHS POLICIES &
PROCEDURES/Section
> 1~Introduction.doc">2.1.1 Hazard Identification, Risk
Assessment &
> Control
> Plan Formset</a>
>
> A quick mock up of what I want can be seen here:
>
http://www.cbchs.org.au/Policies.html
>
> Thanks in advance
>

Hyperlinks in Word

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