I would like to understand how merging cells works

I am trying to reduce nine fields, into three, but can't understand how merging cells works. Because sometimes it will allow me to merge cells, and at other times the word merge is greyed out
Regards Lee

The User Guide, which you can download using the link in the Help menu, explains merging cells pretty clearly.
I suspect the relevant line to your problem is:
"The group of cells you choose must form a rectangle, and they must be all body cells, all header cells, or all footer cells."
The merge option is probably greyed out because your selection includes both header and body cells.
I think there is a general feeling among users that merging cells should be avoided because it breaks some operations like sorting tables.

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