ICal and "To Do List"

Thanks for taking the time to read my post!
I just switched from a PC to an iMac last week so please bear wtih me if the answer to my question seems obvious.
I run a small business and live and die by my calendar and customer database. I have successfully migrated my contacts over to Address Book which is great. The only remaining problem I have is with iCal. I used a program on the PC called Lotus Organizer. It was 'kinda ugly (imagine that) but it got the job done. The nature of my business is such that I seldom if ever create events with times. Instead, I create "To Do's" or "Tasks" for each day. If I don't complete the task on a given day, I simply drag it on over to the next day. With Lotus Organizer, the tasks would show up on the calendar and, more importantly, I could keep track of what was done, what was yet to do and what was overdue. When I had the calendar on "Month View," the tasks would show up within the box for each respective day. Will iCal allow me to do the same thing? I need to be able to see my "To Do's" on the calendar itself; not just on the sidebar. Secondly, if I can display my "To Do's" on the calendar itself, I need some mechanism wherein the color of tasks on a given day are differnt than the color of tasks for the next day and tasks that are overdue.
I hope my question is clear and I didn't over-explain it.

Sjesser, is using Palm Desktop instead of iCal an option for you? It's free from <http://www.palm.com/us/software/desktop/mac.html> (you don't need to use a Palm with it).
Otherwise, would this help? <http://www.macupdate.com/info.php/id/22171>
Using this, you can have only current To Dos in the iCal To Do list. You put future To Dos in your calendar, as events, and when you reach a future To Do it automatically gets put on the To Do list.
The problem I see with iCal is that there's no way to enter and use a start date for a To Do, only a due date. Event2ToDo solves this for me.

Similar Messages

Ical and to-do lists

I was just wondering why iCal doesn't have another bar on it: there's a bar on the left for our list of calendars (and a full month calendar at the bottom of that) and then you have the calendar that takes up the right side. Why can't we have a third bar that runs along the bottom of the calendar when we have it set to look at a week at a time? That third bar is divided up so that it aligns with the day above it. In those spaces we could create a to-do list for that day.
Just as we are able to assign a colour to a calendar for each facet for our lives (e.g. purple for work calendar, green for meetings, etc.), we would be able to assign a colour to each task so that we know if it is work-related task, phone calls to make, errands to run, steps leading up to the completing of a project, grocery list, etc. We could check them off when we complete them, but it wouldn't necessarily delete them. (I hold onto old, work-related to-do lists for a year because my work is cyclical and I like referring back to them for details or a timeline.)
And just like iCal, we would be able to set a starting and ending date and time, alarm, notes, invite, URL, etc.
Or maybe I'm just asking for too much and this would only be useful to me?

Try requesting Appigo to support Mobile Me syncing?
This site is easier to browse/search for applications than the App Store in iTunes:
http://appshopper.com/
Search for a to-do app that supports MobileMe syncing. OmniFocus does MobileMe syncing (though the HOW of it looks a little strange to me), and I assume it will hook into iCal.
Other than that, you aren't really looking for an app. You are looking for a service that keeps to-dos online, AKA in the cloud. Probably any such reputable service will hook into an iPhone app somehow, and may also have a desktop app. Or possibly you'll need a second utility that pulls into from iCal and sends it to the service.
I think I may have read that Appigo will cooperate with Toodledo.com. This post also mentions Remember the Milk, may be helpful:
http://www.tuaw.com/2009/01/30/appigo-sync-brings-ical-todo-syncing-with-iphone- app/
Also ask Apple to sync iCal to-dos to the iPhone via MobileMe. People have been asking for years, but another complaint can't hurt:
http://apple.com/feedback

No more "current and next month" list on left of iCal

Since the upgrade to Lion, the current and next month list on the left is gone. When I want to reschedule an event, I used to look on the left to see the dates in the next month, or current month if in week view etc .... now it's not there. If I want to change a date, I have to look at another calendar on my wall to reschedule. Can this list be put back on the left?

Mark,
You may want to experiment using the "Year" view. There is a keyboard shortcut (⌘4) for accessing that view.
Can this list be put back on the left?
Let Apple know about your suggestion using Apple - iCal - Feedback.

ICal in Leopard and To Do Lists

I have just upgraded and iCal will not hide to do items outside of the date window (tried prefs) . I have tried to delete them and they still show up. Any one else having this problem? And is there a solution?

Try requesting Appigo to support Mobile Me syncing?
This site is easier to browse/search for applications than the App Store in iTunes:
http://appshopper.com/
Search for a to-do app that supports MobileMe syncing. OmniFocus does MobileMe syncing (though the HOW of it looks a little strange to me), and I assume it will hook into iCal.
Other than that, you aren't really looking for an app. You are looking for a service that keeps to-dos online, AKA in the cloud. Probably any such reputable service will hook into an iPhone app somehow, and may also have a desktop app. Or possibly you'll need a second utility that pulls into from iCal and sends it to the service.
I think I may have read that Appigo will cooperate with Toodledo.com. This post also mentions Remember the Milk, may be helpful:
http://www.tuaw.com/2009/01/30/appigo-sync-brings-ical-todo-syncing-with-iphone- app/
Also ask Apple to sync iCal to-dos to the iPhone via MobileMe. People have been asking for years, but another complaint can't hurt:
http://apple.com/feedback

How can I migrate from Outlook 2011 to iCal and Apple Address Book in Mavericks now that synching is no longer possible?

Now that I am on Mavericks and no longer able to sync between my iPhone/iPad and Outlook 2011 on my MacBook Pro, I'm finally taking the leap (which I should have done long ago) and abandoning Outlook 2011 all together (doesn't help that Outlook now prompts me to rebuild by Identity multiple times per day). I am hoping to export from Outlook to iCal, Address Book, etc, but I would love it if someone could check my steps.
Delete iCal and Apple Address Book content -- Because I have old data in iCal and Address Book (that was synched before I upgraded to Mavericks), I planned to delete this data as follows:
Manually deleting my multiple calendars in the iCal app
Go to Go>Home>Library>Calendars and drag "Calendar Cache" to trash
Go to Go>Home>Library>Caches and drag "com.apple.iCal" and "com.apple.AddressBook" to the trash
Go to Go>Home>Library>Application Support and drag "Address Book" to the trash
Export Outlook 2011 Calendars to iCalIs there a file format that I can use to export from Outlook 2011 and then import into iCal? I will use this file format to individually export each of my calendars from Outlook 2011 and import them into iCal.
Export Outlook 2011 Contact List to Apple Address BookIs there a file format that I can use to export from Outlook 2011 and then import into Apple Address Book?
Suggestions would be greatly appreciated.

Hi acs4055,
As per your query I found a relevant solution for resolving this, actually I haven’t tried the steps you wrote here in your query. But I found a solid key answer for exporting from Mac OS X Mavericks (10.9.1) Outlook 2011 to iCal for Apple mail. This is possible through Drag and Drop method via this you can undoubtedly migrate Outlook 2011 Calendar to ical format.
Hope it will assist you and you will be able to attain a desired solution.

Can multiple users alter a published ical calendar/to do list?

two people , both with .mac accounts and used to using and publishing ical calendars, want a shared task list and shared calendar. both should be able to alter both.
is it possible?
thanks
e

This is exactly what a colleague and I want to do - and two more colleagues will want to join in on our shared calendar and to do list soon . All of us have .mac accounts etc. Surely lots of people would want this straightforward feature too....
We don't, however, want to have to swap our .mac login details with each other. If I understand you right Gotham, that is what your soultion is. Thanks but not suitable for me.
If iCal can't do this, why not? and what can?

How do I make my calendar look like a calendar and not a list!

My calendar is a list...I want it to look like a wall calendar.
I switched from Entourage to mail and can not figure out how to change the way the calendar displays.

I guess you answered my question...although I am very dissapointed.
If I switch to Mail then I'll also have to run iCal and deal with two applications instead of one. Not to mention the fact that I can't get iCal to automatically update past calendar appointments all at one time.
I never thought I would admit that microsoft did a better job than Apple (man, it hurts to say that). I guess it's back to Entourage for me until they come to their senses and combine them into one smooth running MAC product.

ICal and a BB8700 (v4.1) Month view?

I'd love to be able to see "Week" and "Month" views of my calendar on the Blackberry. I loved this option on my old Palm, and iCal is an easy enough transition, but I can't seem to find any view options on the handheld.
Is this somthing a Media card would help with? IS there even such a thing as a media card for an 8700? I've had it over a year now, but I only use it as a phone and for contact lists / calendar-sync with my Mac G4 (OS-X 10.4).
IS there a handy tutorial out there in the world I could get ahold of to help with these sorts of questions?
Any help is appreciated!
-h-

Snags40,
The "Today" highlighting feature in iCal is not user selectable, and admittedly dim. The only things that have improved the visibility for me have been to change the angle at which I view the screen, and by choosing a different color profile in System Preferences...>Displays>Color>Display Profile: Uncheck "Show profiles for this display only," and choose a different profile, or you can also use the "Calibrate..." selection to choose a user specified profile for your screen.
;~)

How do I remove a lunar calendar from Ical -- it is not listed as a calendar in Ical

How do I remove a lunar calendar from Ical -- it is not listed as a calendar in Ical when I open Ical

Look at some of the lunar events, and see what keywords they are using - eg moon or phase. Use one of those keywords in the search box. Find the earliast occurence in the list and delete it. This may take out all subsequent occurences, or you may have to delete them individually.

Is there a way to view ical events as a list?

Is there a way to view ical events as a list?

If you just want to export events then Bento will let you access and export your calendars. I think they still have a free trial version available. If you want to manipulate the actual ical data Bento will let you do that too.
Not sure if there's any other solution. Maybe someone else will have a good suggestion too.
Good luck!

My reminders are gone from my Ical since upgrade. What do I need to do to input reminders in Ical and be able to print reminders with my ical. Thank you

My reminders are gone from my Ical since upgrade. What do I need to do to input reminders in Ical and be able to print reminders with my ical. Thank you

I totally agree. I just wasted .5 hrs trying to figure out how to manipulate and sync the reminders with the iCAl. Thanks for posting this thread online, I can stop wasting my time now. Apple, please change it back or make these apps sync.
Side note. I was creating my to do list and found the ability to asign a date by draging the task to the calendar in the bottom right. Then I discovered that I can drag that same reminder/to-do task into iCal and it will be created as an event. Would be great if I could simply sync the reminders to iCal instead of draging them over though. Then when I make the change in one the other can update with the next sync. This also prevents human error if I drag and drop the reminder onto the wrong date in iCal.

ICal and iPod - can't remove triplicate events in iPod's calendar - why?

I've got iTunes set to sync Address Book and iCal with my iPod 60G Video unit. In iCal, I have 2 calendars - School and Home and I've only have a few events on a few days accross several months. In my iPod Calendar, it displays both calendar folders correctly, but when I view "school", it shows events in triplicate and for every day; However, in iCal, it's as I want it.
I've tried deleting files from my iPod, deleting p.list prefs for iCal etc, backing up iCal to my documents folder and dragging that to my iPod -- none of which worked. I also opened the iPod version of my Calendar events and used it to update my iCal events and then disconnected the iPod. I removed the triplicate events from iCal and saved it to backup, then reconnected my iPod to update the "corrected" calendars via iTunes. But still, when I connect my iPod and boot iTunes, it updates with triplicate events of my school calendar. I've got my prefs in iTunes set to update both calendars (school and Home). What am I not doing? Any ideas?
G5 2.7Ghz Mac OS X (10.4.7)

I don't have an answer - but I'm having a similar problem: my entries are repeating everyday on my iPod even though they're only single day events in iCal

How to "In Effect" Turn Off Time Zone on iCal AND main computer

I am hopeful that this will help those of us who don't want to have any form of Time Zone on our computers or iCal. I read some of the other posts and see that it does not appear an option to completely turn off all Time Zones on the computer and iCal.
What I am thinking about doing, is trying to "Trick" my computer & ical into thinking it doesn't ever go anywhere and thus leaves all of my appointments where they are - no matter what time zone I am actually in.
I hope those of you more knowledgable can please help me see if this will work, or not?
I am hoping that by leaving Time Zone Support turned "Off" in iCal and leaving my computer at a 'manual' Mountain Time Zone (meaning I don't have it set to have it automatically set to the right time - I will set it manually), my appointments will stay put (not move around 8 hours when I go to Italy &/or back to the US)?
I can set the time "manually" to the correct time when I am in either US or Italy so my computer will reflect the current time, but still be set in Mountain Time Zone? Will the alarms still work on calendar events?
The only drawback I can see so far, is that all of the times on emails are messed up (i.e., off by 8 hours) when I am actually in Italy because I still do have the main computer time zone set as Mountain Time - US.
I am willing to live with this (I think?) if it leaves my appointment times alone.
Someone on a similar thread had wanted iCal to function like a paper planner - that is exactly what I am looking for as well! (it looked like that thread was a bit older, so that's why I posted this new question. It is my first on this type of forum, so forgive me if I am doing something wrong - and please advise! :~)
PowerBook G4 Mac OS X (10.3.9)

I am being driven crazy by, what I suppose to be, the same issue. I have used the Time Zone Support feature to somewhat limited success.
I frequently travel between different time zones am confused on how to set up iCal to show the times of my events *in the place where they occur*. When I am in LA and I have a concert in Chicago later in the week, I don't need to know what time the Chicago concert is in LA.
Syncing my Treo 650 adds another problem. Publishing the calendars adds another as the published times are not listed in the time zone where the events occur but rather what time zone my laptop is in.
This seems simple to me, but I may be missing something. Here are my wishes:
1. As I travel with my MacBook Pro that I can change my Date and Time preference to actually list the time zone where I am. Easily done...but...
2. That the event times in iCal are unaffected by the changing of the Date and Time preference adjustment...(after all the concert in Chicago is still at 3pm on Friday, even if I am in Tokyo on Monday. I need to know the time of the Chicago concert in Chicago time, not Tokyo.)
3. That calendars that I publish list the time in the place where the event occurs. I have students that need to know their lesson times but are consantly confused because the published times reflect whatever time zone I happen to be in...not where the lessons take place.
4. That when I sync my Treo the event times automatically adjust to whichever time zome the treo picks up off the network time server. When I land in a new time zone, I need to know the the rehearsal starts at 10, in the city where I have just arrived.
I have recently switched to the Apple PIM apps from Entourage...where, if I never changed the time zone, everything was fine.
Sorry for the longish cry for help.
Thanks

Upon syncing my iPhone and mac all of my ical and iPhone calendar events have duplicated. how can i fix this and avoid it in the future?

upon syncing my iPhone and mac all of my ical and iPhone calendar events have duplicated. how can i fix this and avoid it in the future?

Greetings,
Questions:
1. What version of the Mac OS are you running (Apple > About this Mac)?
2. What version of the iOS are you running (Settings > About)?
3. Do you backup your computer (http://support.apple.com/kb/HT1427)?
--- If you don't regularly backup your computer, now is the time to start.
4. Do you backup your iPhone (http://support.apple.com/kb/ht1766)?
Check the calendar list on the left hand side of iCal. Is it that the individual events are duplicated or is it just that you have the same calendar listed more than once? If its that you have more than 1 copy of each calendar, you can delete one of the duplicate calendars to eliminate the duplicates.
If you find that it is the individual events that are duplicated then there are 2 options:
1. Restore your computer iCal database or iPhone from a backup made before the duplication occurred.
2. Use a duplication removal program (or do it by hand) to remove the duplicates: http://www.nhoj.co.uk/icaldupedeleter/
If you have a backup made before the duplication occurred, reply back with what kind of backup you have and I'll suggest how to recover the calendars.
To avoid this issue in the future:
Keep regular backups. They are your best defense against data anomalies which are a fact of life in computers (although hopefully rare).
Keep your computer and iPhone software fully up to date (Apple > Software Update / Settings > General > Software Update).
Make sure the date and time on your computer and iPhone are correct before you sync the two devices.
Make sure the cable connections between the two is solid and that the cable shows no signs of physical damage.
Hope that information helps.

Why are Apple Mail and Addressbook not listed?

In Support, neither Apple Mail nor Addressbook are listed on OS apps. And if you go to Feedback > Product Feedback, there are 31 apps listed, but Apple Mail and Addressbook are not listed there either. Mac OS X is, so you need to use that for these apps.
But I think the lack of listing is not so bad, but is indicative that Apple doesn't seem to embrace these apps the way it does it's other OSX built in apps. They are basically good apps. I use them as my default apps along with iCal in order to always be in sync with the latest OSX release/update. I used to use 3rd party PIM apps but then had to always wait until they released their update to be in sync with the latest Apple OS. After awhile I realized the smarter approach was to use Apple's software as much as possible since they will be designed to work with the latest OS upon the release of the latest OS.
But the built in apps: iCal, Addressbook and Apple Mail, while sufficient, are not full featured robust apps like their 3rd party competitors. I have to assume some this is financial since they are included in the OS where as 3rd party apps cost $40 and up, plus upgrade costs after a certain cycle lifespan.
Personally, I never want to use a calendar, contact manager or email 3rd party clent again so that I am fully in the Apple family with hardware and software all made to work together.
If the reason these type apps are not more robust is because Steven didn't feel we needed more, or because there are only so much design and programmng resources Apple can apply to essentially "free" apps, I would welcome a paid for "Pro" version of these apps to pay for more features.
Example: while iCal and Addressbook sync with all your devices, Apple Mail doesn't. Now that I have a new 2nd computer (MBP), I would REALLY love it if all my folders on the left column were identical on both my Mac Pro and MacBook Pro.
There are other feature requests I would make, and bet you would too.
I hope this is helpful to all and to Apple in terms of making their indigenous apps more robust for us, listing them in the OSX apps list in Support and Feedback and embrace them as signature Apple apps fully supported, developed and proud of.
Just my opinion.
Steven

Example: while iCal and Addressbook sync with all your devices, Apple Mail doesn't. Now that I have a new 2nd computer (MBP), I would REALLY love it if all my folders on the left column were identical on both my Mac Pro and MacBook Pro.
My Mail syncs, I don't know why yours doesn't. All the folders on the left of my Mail App are identical on all of my Macs and my iPhone.
In Support, neither Apple Mail nor Addressbook are listed on OS apps.
Granted, Contacts (No longer AddressBook) is not listed.

ICal and "To Do List"

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