IMAP Gmail & Apple Mail: Organizing Emails

I’ve just switched from POP to IMAP on Mail.app in an effort to synch my iPhone and my Mail.app. I followed the step-by-step instructions on Gmail’s support page. I’ve got a few questions . . .
1) What’s the best way to organize the thousands of emails archived in the new All Mail Folder? I’d like to create basic folders (i.e. Work, Family, School) to sort my emails.
2) Can I use the Apple’s “Sent” Folder (the one with the paper plane icon) to view all of my sent emaisl? Or will my history of sent emails forever be stored in the Gmail “Sent” subfolder?
Thanks.

Sorry, I just noticed something. The problem is not only with the mail that comes in from the Fetch accounts. It also happens with mail sent to Gmail.
In the left-hand column of Mail 3.0, there's a folder called "Gmail" with a triangle next to it. Let's say a new mail comes into my inbox to my Gmail address. If I click on it in the inbox, it gets marked as unread in the inbox. However, I still see a "1" next to the Gmail folder indicating there's an unread message. If I click on the triangle to expand the folder, and then click on "All Mail", the folder seems to "update" itself and the unread email is marked as read (without me clicking on the actual message).
Otherwise, it seems to stay marked unread. Why is this?

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Whats up with IMAP + Gmail + Apple mail

Dear folks,
I've been searching the entire (no really) internet for some answers but nothing seems to work and it's starting to annoy me now! The problem is that i've been using IMAP and Gmail perfectly for years on my mac. Recently i bought a new macbook pro and all of a sudden i cant receive any more emails! It just says it cant reach the IMAP server 'cause my password/username isn't right. I've tried just about anything. I know about the terminal trick where you delete some hidden folders and the capthca tricks. I've tried them all, nothing seems to work!
I pay Apple a lot of money so it really bothers me that something like receiving email is such a big deal.. Can anyone please help me with this problem? It shouldnt be so hard right?
Thanks guys!

As you're trying to connect via IMAP is it safe to assume that you don't have any local emails stored? If you don't you could try wiping the Mail settings and start from scratch - see if that makes any difference. I only suggest that as accessing gmail via IMAP is working for me.
If that doesn't work then as a long shot, what does imap.gmail.com resolve to for you? For me it's currently 209.85.229.109 (I'm assuming they have a few machines) and what happens if use that IP address instead of the URL?

IMAP Gmail + Apple Mail = strange behavior?

I'm using Apple Mail 3.0 and Gmail IMAP. I have several mailboxes (Gmail calls them "labels", I guess) set up in Gmail's webmail application, and they are mirrored on Apple Mail. I have also set up Gmail to download mail from three different POP account.
Here's the problem: for some reason, when I click on a message that has been downloaded from one of the POP accounts in the inbox in Apple Mail, it still appears as "unread" in Gmail webmail and in the "All Mail" Gmail folder in Apple Mail.
Somehow Gmail doesn't know that I'm clicking on the message, so it stays marked "unread". Because it stays marked unread, it is not automatically deleted after 30 days as it should be (I've been told that the 30-day period is not related to the date the message was sent, but to the time it was first accessed.) This means that I have several months of old messages stored on the Gmail server (and in my Gmail folders in Mail) that I don't want there.
Or it means that I have to manually go into the Gmail "All Mail" folder, either on Gmail webmail or in the "All Mail" Gmail folder in Mail on my computer, and manually click on the messages to mark them as read. This gets VERY tedious throughout the day.
Anyone else encountered this issue and figured out how to resolve it?

Sorry, I just noticed something. The problem is not only with the mail that comes in from the Fetch accounts. It also happens with mail sent to Gmail.
In the left-hand column of Mail 3.0, there's a folder called "Gmail" with a triangle next to it. Let's say a new mail comes into my inbox to my Gmail address. If I click on it in the inbox, it gets marked as unread in the inbox. However, I still see a "1" next to the Gmail folder indicating there's an unread message. If I click on the triangle to expand the folder, and then click on "All Mail", the folder seems to "update" itself and the unread email is marked as read (without me clicking on the actual message).
Otherwise, it seems to stay marked unread. Why is this?

Does anyone know the sys file path to Apple Mail draft-emails folder?

Does anyone know the system file path to Apple Mail draft-emails folder?
I want to stuff a bunch of files into that folder and have them appear in Apple Mail.
Thanks

I think the problem is the fact that the emails are on a PPC G5 and in a completely different format that your main iMac (you're on Lion?). There is even a problem between SL and Lion; I just spent hours dragging individual mailboxes from a Lion machine to an SL machine. They wound up in the Import section. And, I just tried it: after you manually put the mailboxes in the appropriate spot and you've rebuilt each mailbox once it appears in Mail, I was able to drag an email from an Import mailbox to my Inbox. But, as I said that was between SL and Lion; don't know if that would work with 10.4 (?) and Lion.

Gmail & Apple Mail not playing nice via IMAP

Would like to get feedback from other users who are Gmail subscribers and use Apple Mail as their main application.
I have had good success with ML Apple Mail...Snow Leopard I preferred Sparrow. Until recently I had no issues and everything was playing nicely. However, in the last 2 or so weeks I have noticed odd behaviors between the two platforms. What I noticed first was that mail that was read on my phone was still showing unread in Apple Mail. A re-sync didn't solve it but a quit and restart of Mail did. Hmmm. Now I also notice that sometimes in deleting mail my whol folder for my Gmail account would show nothing and a restart of the program would fix that.
Yes, I did do quite a bit of searching on the internet. I had deleted the account and restablished it...no fix...deleted library folder containing the mail data so it would rebuild...no fix. So I thought maybe it was an issue with IMAP and Google. I'm an apps user so I actually got a response from Google. They have no fix other than telling me to use Thunderbird as "Due to the way in which Apple Mail is coded, we don't officialy support Apple Mail 5 or 6 as IMAP clients." Huh? Geez, I didn't have any issues before.
Oh, and yes, I have read How To's on setting up Apple Mail with Gmail. Before using Sparrow on SL, I had used Apple Mail for quite some time. So not new to using it with Gmail.
So I am wondering what others are experiencing and any fixes they might have if similar. I don't like using the web interface and have gotten use to the flow of ML Apple Mail and like it. I am trying Postbox and will also try Thunderbird (though the lack of program advancement is a bit of a negative).
Thanks for any input.
Mike

I noticed some views but no suggestions. Is anyone else experiencing the issue of read Emails on phone still showing unread in Apple Mail?

Gmail account IMAPed with Apple Mail. Apple Mail Inbox now empty! Where would the messages go?!?

I just synced up (IMAP) my Gmail account with Apple Mail. My apple mail inbox is now empty! Where would the messages go?!?

There is a better forum for issues with iCloud.
Apple has a couple tech note articles to help with email, and with gmail as well.
Try there.
This is just WORKSTATION forum.
http://www.apple.com/support/icloud

Anyone else using Gmail (IMAP) with Apple Mail having this problem?

I've been noticing the last couple months that whenever a new incoming message arrives from an ongoing thread/conversation in my Apple Mail client, it makes all prior emails in the same thread show up again as "unread", instead of just showing the latest message as unread. This means I tediously have to go and mark all prior messages in the thread as "read" again each time. When I log into gmail where the mail is hosted (as an IMAP account), the thread in question is hi-lighted to indicate a new unread message (including the email count for the number of messages in that thread), yet it seems only the most recent email is shown as unread. Somehow it seems Apple Mail is interpreting this message count in the Gmail thread as all being unread messages again each time.
Any settings I need to change or is this a bug that Gmail or Apple has?

racb,
First check your on-line Gmail to see if the mail is sent / received. -
Sometimes Gmail will not send to itself or goes into the spam folder.
It also could be a corrupt preference file.
First save the mail in your inbox – in a new mailbox on your Mac.
Close mail.
Go to Home folder (the house) - Library folder- Preferences folder –
Look for - com.apple.mail.plist
Drag it into a new folder on your desktop – just incase you might need it latter.
You will need to go back into mail and recreate you Preferences/accounts again.

Gmail, Apple Mail, and excluding mailbox spotlight indexing

Hello,
I use Apple Mail with my gmail IMAP account. Therefore I have a big mailbox "All Mail" where I have duplicates for all emails in "Sent" and my other tags (mailboxes in Apple Mail).
Whenever i search for something, I always get duplicate results, one from Inbox, the same email in All Mail, for example. I've added the "All mail" mailbox to the list of Spotlight exclusions, but Apple Mail seems to ignore this, because I still get results from that mailbox.
Also tried resetting hte spotlight index but this doesn't fix it.
Any ideas on how to force a mailbox not to be indexed by spotlight?
Thanks.

Thanks, Andy. I should have posted a closure statement on this thread as I finally figured everything out. The most frustrating thing is Google's own advice at http://mail.google.com/support/bin/answer.py?answer=78892# couldn't further from correct. After many hours of experimenting with settings, I finally came up with the correct ones. In fact, I'm in the process of writing an article about it since there is simply no definitive guidance on the web that I've been able to find in the time I've searched.
Your comments are on target...everything on the *Behaviors Tab* needs to be checked (excepts Notes) and the *Delete when* settings must be set to Never. But there are a few other things that must be done, including some changes on Gmail Settings before Mail and Gmail will be perfectly synchronous. I'll post the entire solution on this forum when I finish the graphics.

IMAP and Apple Mail - not working properly

Hi all,
I am using Apple Mail and want to use my GMX account with IMAP and are facing 2 issues:
(1)
While all changes I make directly at www.gmx.ch are being made in Apple Mail on my MacBook Pro, the changes I make in Apple Mail (like moving mails to subfolders, deleting mails, etc.) are not reflected on the GMX server.
(2)
Sent emails are often put in the Drafts folder AND Sent folder. They are sent, but still appear in the draft folder as they were not sent.
Any idea how to solve these issues?
Thanks a lot & best regards!

You aren't giving us all the relevant information, are you? I bet you access your Gmail account from more than one computer, don't you?

Gmail / apple mail, assuming mavericks upgrade issue. Messages from/to and subject header do not match displayed message

Hi Everyone
Hoping someone has had a similar issue and can help me sort it out.
Since Upgrading to mavericks a few weeks ago, I notice the follwoing issue in my apple mail when searching older messages (newer ones seem fine at the moment).
A lot ( I cant say all, but quite a few well into the 80-90% plus of messages sent pre update) have gotten scrambled. I can search from/ to and subject headers, and they correspond with each other. But when i select the message Im looking for, the message desplayed is from a different sender (with a diferent subject)
Ex I search for JohnDoe (happens if i use search function or just go manually looking thru folders) and subject "Quote", Message comes up (or I find as in manual search). When i select the message the message displayed is not the correct one. Its From JaneDoe with a subject "Thanksgiving" and its message.
Obviously making it a little tricky to track down previous emails.
My mail provider is Gmail (which I have heard mavericks / apple mail have been having lots of issues with).
Hopeefully someone knows what I can do
Thanks
BigRed81

Hello BigRed81,
I have a question on this subject. I am having the same issue. I followed the link to the support page for rebuidling a mailbox. It states :
"When you rebuild mailboxes for IMAP and Exchange accounts, locally stored messages and attachments are discarded, and the messages and attachments are downloaded again from the server to your Mac. Your mailbox appears empty until the download is complete."
I use gmail just for my Inbox. I pull off all of my messages from the server by filing them on my mac. So my concern is if I rebuild a mailbox, my mail account is gmail imap, and I do not have copies of my emails on the gmail server anymore that I will lose the majority of my mail because there is nothing to download again.
Do you know if this will happen? Or I should not be concerned?
Thanks
Mykol

Apple Mail : Move emails from one account to another

Good Day,
I please need help with Apple Mail. A client of mine recently changed her email address from her webhost to online exchange. I setup her new email in Apple Mail and that is all working and nice.
Her Apple mail now shows 2 accounts:
- the old IMAP
- the new Exchange
I would like to consolidate all emails from her old IMAP account to her new Exchange account, so that they are all in one place. In Outlook you can just drag and drop emails and folders between the accounts, but my client says that that doesn't work in Apple Mail.
How would I go about moving these emails from one email account within Apple Mail to another?
Sorry for the trivial question, but I am a Windows girl and not as versed in Mac;)
Thanks for the help!
Maike

Try creating a new mailbox in the On My Mac section and drag the e-mails there. Mail/Mailbox/New Mailbox.

Gmail apple mail password

I am using Apple mail to send/receive mail from Gmail Account, it was working properly. Yesterday I changed my gmail pasword from website for securiy, and then my Apple mail send a warning. So naturally, I changed my password too in Apple Mail Gmail Account, but it seems it doesn't work. It continued to say I can't connect to imap.gmail.com
I've tried:
1. Check Apple mail for gmail account setting, no problem.
2. Check online gmail account IMAP is enabled.
3. Delete the gmail account in Apple mail, recreate again,doesn't work!
4. Try my password on the website and i m sure i typed the same password.
It also failed on my iphone4S too.
HELP!

For the Mac, try deleting the password entry in Keychain Access. However, if you are also having problems with the iPhone, maybe both systems are having trouble with the password itself.
Does the Connection Doctor (Windows menu) in Mail give any hints. You can also show details and run the connection doctor again and see what messages are passed back and forth. The gmail server may post something back that gives a hint above what is in the blinky light screen.

Gmail & Apple Mail glitch--can't download msgs to two computers?

I have two Mac laptops with two Apple Mail accounts (one is new MacBook Air). When I get a new message in Gmail, it only downloads to whichever computer I open next and does not download to the other. Is there any setting in either Mail or Gmail POP that I can set so that all incoming messages are downloaded to both computers?
Very much appreciate your help

Yes - in Mail's Account Preferences, under Advanced, untick "Remove copy from server".
Having said that, I strongly urge you to use IMAP for GMail access. Not only will this method not delete mail from the server, you're kept in sync (you only need to check a new message once on one computer; it will be marked as read on the other computer) and you can use server-based folders. You can enable IMAP in your GMail webmail settings (the same place you enabled POP).
Matt

Gmail/Apple Mail phishing

Hello,
I have a Gmail account setup in Apple Mail and a few days ago all my friends that use Gmail (through a browser) received a message saying that my emails might be phishing mail. But when I send emails from Gmail directly from a browser this message doesn't appear anymore.
So my guess would be that Apple Mail is changing the authentification of my mails when sending them. But why? And why did it change all of a sudden?
I'm using an MacBook Pro with Mavericks installed.
Thanks for the help!
DC

It maybe that the Gmail servers are responding to your mails using Apple Mail originating on another network ( your ISP IP address), whereas when logged into the website you connected directly to their server.
How many recipients are you sending to, the Gmail software may be responding to having a larger number of recipients, again it would probably ignore these if you are using the web mail in your browser.

Apple Mail software - email is not displaying in folder

I kept thinking it was something I was doing wrong (and it may still be!).
I have Apple mail (my own domain, not Google's email system)...and my folders are kept in the cloud (Apple's cloud).
Ever since I went to Mavericks when I try and browse through my folders the emails are listed there but clicking on an email does not display its contents. It is a blank screen. My in-box is always fine. But my folders I sort mail into… a list with blank for the individual email's contents.
I read through the forums and the best I could find was that the email folder needed to be rebuilt. But doing so only worked temporarily. If I quit my email and go back in, same problem. And it's also really, really slow in displaying the list.
Very odd.
><({(º>

Figured it out...
Turned out iCloud does not like odd characters in the front of folders.
I had Tildes in front of special folders and folders with older projects and clients.
Once I removed the Tilde everything got a lot better.

IMAP Gmail & Apple Mail: Organizing Emails

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