Implementing travel management.

Hi friends;
We are implementing travel management in ess where the employee will create a request for reimbursement and then the concerned finance department person will approv or reject the request and then the respective infotypes will be updated.
We are using portal 6.0 and r/3 4.7c .
1. Now is there any standard functionality available for this . Like are there any standard iviews for the same in portal and do
we need to install any business packages for this on portal and is any patch required to be applied on r/3.?
Please suggest.?
2. Also let me know what would be the advantage for travel management if we upgrade to ecc 6.0?
Please help.
Thanks in advance.

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Similar Messages

Planning to implement Travel Management

Dear Experts,
As part of SAP HR Project implementation planning to implement Travel Management, so please guide me which are mandatory, optional and all.
Hope for best guidance.
Regards,
Reddy

Hi
This is sub module in SAP HCM.
There is few things which you need to consider for travel mgt implementation.
1. Travel Request - There is standard form for travel request. You can use the same or if your client requirement is different then do customization .This is mandatory. you dnt need to do mush configuration here.
2. Travel planning- this is only use if your client wants to integrate third party travel services. this is optional.
3. travel expenses- This is most important part of travel management. There is also stanbdard form for claim of travel expense . you can use the same . This is mandatory.
Here you need to create trip provision variant, travel schema , travel expenses types, per diem etc.
If you are using travel request & travel expense claim through ESS/MSS , then there is bit changes required in portal configuration. along with workflow .
Finally infotype 0017 is most important for travel Management.
Thanks
Anwar Hossain

Travel Management in ECC 5.0 - EP 7.0

Hi everybody,
We have to implement Travel Management in the Portal (7.0), and we have a ECC 5.0 as backend system.
When I look at the documentation, I find it strange that for example, you cannot create a travel request before ECC 6.0, but you can delete it as of ECC 5.0
?<a href="http://help.sap.com/saphelp_erp2005vp/helpdata/en/f6/263359f8c14ef98384ae7a2becd156/frameset.htm">Source</a>
That's a little bit strange don't you think?
So I was wondering if maybe the documentation was wrong.
Can anybody provide me with a decent answer or helpfull link?
We need to setup "Create Travel Expense Report" and "Delete Travel Expense Report", which is only available from ECC 6.0
Maybe we need to use the IAC's instead?
Thanks in advance!

Hi Eduard,
We are just to begin realize Travel Management, do you have some document or manuals about it?
Thanks in advance
Regards
Dmitriy

Travel Management - employees as vendors

Hi,
does anybody knows if it is possible to no to set employees as vendors when implementing Travel Management module? How in SPRO? How are the payments to employees from SAP in that case?
cheers

Hi,
There are two options,
1) Attaching HR master data to Travel Management and treated them as vendors and liability will be paid through f110.
2) Without attaching the HR master data to Travel management and clubbing all the details in GL. Then doing the payment.
Thanks
Kalyan

Travel Management basic queries

Hi all,
we're into implementing Travel Management. We're using Workflow & Webdynpro ABAP for the same.
I've some basic queries :
1. In workflow mail, which is sent to approver, can we write the mail in different languages ( i found language button on task). If yes, how can we determine the language at runtime.
2. If a mail for approval(with portal link to approve/reject ) is sent to the manger & before his/her approval, if traveller modifies the travel request & submits again, which sends another mail to the manager. In such case, what would the manager see while clicking on link of earlier mail.
3. how can we send mails to different approvers. Here,the case with me is the approvers are selected dynamically & No. of approvers are also selected dynamically (at run tiem).
Any help in above queries would be helpful.
Thanks in advance.
Regards,
Siddhesh sanghvi

hi
dynamic selection of approver is not possible you have to clearly define the approving authorities in the workflow assign agent.
if your system is uni-code activated then you can use any other languages like japanese, chinese, etc.,
it will open and show the old travel request details.

Travel Management - ESS/R3

Hi Experts,
We need to implement Travel Management for one of our clients.
I checked in R/3 its integrated with FI/AC....
I wanted to know whether travel management can be implemented in R/3.i.e without ESS...
What are its advantages/disadvantages?
Regards,
Vidya

Yes, Travel Mgmt is a seperate component and do not have any dependencies with ESS/MSS. You can implement it without ESS/MSS and EP.
If your client is on ECC 6.0, EHP 2 and above, it is possible to use web applications (WebDynpro ABAP) for the below scenarios.
- Employees can raise travel request, submit expense report to their reporting mgr. These requests can go thru the approval process. In this case, it is required that employees should have login credentials. License required.
- Travel administrators can raise request and expense report on behalf of employees using Web Applications.
- It is possible to access these web applications using URL on Browser. Or by using NetWeaver Business Client (NWBC).
- In later stage, when the client goes for ESS/MSS, its very easy to integrate with it and there is no further impl. cost for travel during that time.

Travel Management - Food Expense Type Limit Per Day

Hi
We are implementing Travel Management.
Requirement is - We have to set the limit for Food expense type / Per Day up to 1000 Rs.
How can we do this in configuration ??
I have searched all the nodes but No where i could found to set the limit on Per Day basis !!!
Example - If i am putting the travel receipt for 2 Days and putting the amount = 2200 Rs., System must
throw the error.
Please guide How to achieve this ??
Very Thanks in advance...
Regards,
Edwin

Dear Sandeep Ji and Other Gurus,
There is some problem with the limit of the travel expense types.
After creating a TRIP, whenever I am creating the receipt through PR05, system is Not Throwing the
error when the amount limit is exceeded.
Example: For Travel Expense type "Rail" limit has been set for 3000 / - and error message is set in configuration,
but in PR05 system is Not showing the error if I am putting the amount of 5000 /-.
I have checked all the configuration nodes and maintained infotype 0017 properly.
Kindly guide me How to achieve this ???
Very Thanks in advance.....
Regards,
Edwin

Universal Worklist - Travel Management

Dear all
We are looking to implement Travel Management, also we are using EP 7.0 and ECC 6. Now we have made several configuration on the backend to use the standard workflow WS0000050 for travel request. Now I am looking to place all request on Universal Worklilst section on EP. We are already using leave management for it. Can anybody suggest me to view these worklisty on portal. I also tried it by using tcode SWFVISU and Workflow administration on portal, but failed to get any result.
With regards
Virender Sharma

Well you need to configure Travel system as a provider system in Portal.For this
1. Define the system under System Adminstration->System Configuration->System Landscape
2. Configure UWL to handle the travel tasks
Goto System Adminstration->System Configuration->Universal Work List Administration
Create New Provider system like HR system (used for leave management).
Upload the configuration xml into portal (provided by the backend people)
Follow this document for more details.
http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/70f43b13-284f-2a10-5898-93fe3dc004b4

FM Travel Management Integration Deactivating

Hi All,
How to deactive the integration of Travel Managment with Funds Management module, since we are controlling the expenses from HR module.
After activating funds management in the system, while creating a travel request we got the following error. Anyone can help on this, for idenifying the problem.
In the travel request portal we are getting this error :
" com.sap.tc.webdynpro.modelimpl.dynamicrfc.WDDynamicRFCExecuteException: No expense type for estimated costs has been defined. Cannot save , error key: RFC_ERROR_SYSTEM_FAILURE and No expense type for estimated costs has been defined. Cannot save , error key: RFC_ERROR_SYSTEM_FAILURE "
Thanks
RK

Hi,
Check your patch level n upgarde it.
Please implement the note correction of the note 1286257. This should solve the issue you describe.
Thanks
Neha

Travel Management Queries

I am in the middle of implementation of Travel Management and I have need few clarification. I request you please provide your input on the below issue.
1)     Is it possible to attach scanned copies of receipt as an attachment to each expense type.
2)     As per the requirement employeeu2019s supervisor as maintained in Org Management should approve the Travel Expense. Is this possible, If possible what is the workflow we should use and what changes should we make to workflow.
3)     If the client want the approval to be done in 3rd party tool, can that be done.
REgards,
Koutilya A.K

Hi,
1. It is possible to attach scanned receipts to each expenses. But you need to activate the DMS for the travel expenses.
2. Travel expense can be approved by line manager based on the Rule 168. Ask your workflow guy use the rule to get the immediate supervisor.
Hope this helps.
Regards,
S.Srikanth

Travel Management Withholding Tax (Colombia)

Hi Gurus
we are implementig Travel Management module in 14 countries,
we alredy have implemented in other 4, but for the other 14 in 5 need
withholding tax, unfortunately the travel management module don´t have
how to cuztomize withholdig tax, the bigger problem is in Colombia because
they need that information to create reports.
So if anyone have information or knows some notes about this topic I'll be grateful

Hi Ruben
This wiki page will help; Keep in mind though that indeed withholding tax is not supported or used within Travel but the BAdI TRIP_POST_FI would be the only alternative.
Cheers
Sally
Withholding Tax
http://wiki.scn.sap.com/wiki/x/CgGxEw

Question about POWL in Travel Management

Greetings!
currently, we are in the process of implementing SAP Travel Management on our DEV System (Request and Expenses) and therefore of designing business processes. One major crucial point is the process of Approving the Travel Request.
We are on ECC 6.0 EHP 4 and therefore use the WD4A Travel Scenarios. We use a portal ess/mss with respective Stacks/SPs and BPs.
Business Process Draft A:
The Traveler is filling out his Travel Request (FITE_REQUEST) and is assigning the relevant cost centers himself (they are initially defaulted to IT0001, but IT0001, as per our definition, isn't nessecarily correct always; thus, manually cost center assignment possible).
When the Travel request is sent for approval, the Manager who is responsible for the cost center chosen in the request has to be chosen as the approver. If there is more than one cost center, there will still be only one approver. There hasn't be decided yet, who, in that case will be it, but this is of none concern for my particular question at the moment.
For the first step to do I would naively say "I make a POWL query with an own POWL feeder class saying 'Assign all Users to me, which travel for a certain cost center' ". Would this be possible?
Now, let me explain what I am unsure about, concerning the following use-case:
1. Traveler creates a request on 28th of February 2012 for the Date range of 1st of March 2011 till 3rd of March, choosing Cost Center A so the Request should be visible to Manager A for Cost Center A. Traveler is assigned to Manager A's POWL. Manager A can see the traveler from 28th of February onwards.
2. Traveler creates yet another request on the 28th of February 2012 for the Date range of 7th of March till 10th of March,
choosing Cost Center B so the Request should be visible to Manager B for Cost Center B. Traveler is supposedly assigned to Manager B's POWL. Manager B can see the traveler from 28th of February onwards.
Question: What happens to the POWL? Who can see what
Manager A must only see travel request from cost center A.
Manager B must only see travel request from cost center B.
What I assume will happen is:
- Both Managers can see both travel requests because both managers have User Traveler assigned, which is forbidden due to business restrictions...
Any Ideas, solutions, discussions are welcomed.
Best regards,
Lukas

nzworld, thanks for your idea. However this is not possible because the relation of user to cost centers to approvers can be
1 - n - n.
After the feedback here, talking back to my colleagues and debating this with our consultants, we will not be using POWL for our approval process, because it's simply not flexible enough for our cause. Closing thread.

Reg: Travell management work flow scenarios

HI Experts,
Please can any send some documents or links related to SAP HR travel management.
Workflow.
I am going to work on the travel management implementation project.
So please send me some scenario or documents or links.
Thanks & Regards
Sameera
Thank in advance.
You will get reward points

Hi,
You may refer to below mention link for Workflow Scenarios in Travel Management
http://help.sap.com/erp2005_ehp_03/helpdata/EN/d5/202038541ec006e10000009b38f8cf/frameset.htm
The workflow included in the Travel Management application component supports the approval procedures for:
Travel planning
Travel request
Reimbursement of expenses after a business trip
Sincerely,
Devang Nandha
"Together, Transform Business Process by leveraging Information Technology to Grow and Excel in Business".

Work flows In Travel Management

Hi! Folks
I need help to set up workflow in travel management(including OM set up).
We don't have HR implemented and currently Travel Management is implemented through FI (Now we want to Automate this TR process).we are in ECC 5.
I am new to this area So can any body send me
the relevant documents/step by step guides etc.etc.
to my ID:[email protected]
Points will be rewarded
KSP

Hi Rajagopalan,
Thanks a lot for your prompt reply. So sorry for mentioning the incorrect BAPI.
The FM 'Swk_Wi_Container_Read' provides the trip number and employee number as part of container element table field, given the work item as input. There are five rows in container element table, only 3 fields are populated which are extended, note reference and trip. Trip number and employee number are not populated.
Is this because there is some binding problem issue? i have checked the steps and binding, but no luck.
Your inputs are highly appreciated.
Thanks & regards,
Rizwana

Reg: Travell Management workflow senarios

HI Experts,
Please can any send some documents or links related to SAP HR travel management.
Workflow.
I am going to work on the travel management implementation project.
So please send me some scenario or documents or links.
Thanks & Regards
Sameera
Thank in advance.
You will get reward points

Hi,
I worked on Custom work flow i.e for trip approval according to the business flow.
As you cannot access you can go for standrad one.
SAP provides standard workflow for Trip Approval work flow in the travel management (FI) : WS20000040
You can go to tcode SWDD and you can analyse the scnario and flow.
Reward if helpful.
regards,
Naveen

Implementing travel management.

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