Importing AP Credit memo Referenced to an Invoice with DTW

Hi everyone, im trying to import thru DTW an AP Credit Memo applied to a Service AP Invoice but i keep getting "Internal Error [-2010] ocurred Application-Defined or Object-Defined error 65171".
The AP invoice has Doctotal $ 99,732.00 but the linetotal was 5859.05 by mistake so there is a discount percentage of 1367.40, what fields are mandatory in the Credit memo template?

Hi,
The easiest way to do this by copying from the AP Invoice if you have only few invoice need to be Credited. If you need DTW, only the BaseEntry, BaseType and Base line are required for line file.
Thanks,
Gordon

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Partial Credit Memo for A/R Invoice with down payment

Dear All,
I am confusing how to perform partial credit memo for A/R invoice that has down payment inside. Is it possible ? would you please share your solution to me ? Thanks so much

Hello,
I am afraid there is no solution yet for this problem. You must create fully quantity credit memo. Maybe, others can have solution yet, so try to do not mark this message answered. The related notes number is 966038. let me know if you need it.
Rgd,
JM

Credit Memo and A/R Invoice linking

Hi
Please help me, how to find relation field between Credit Memo and A/R Invoice.
I delete invoice using credit memo with copy from function.
But when I view last credit memo, i cant find the corelation with my deleted A/R invoice number.
I found remarks, but i think remarks is not the link for document.
I really confuse about this. can anyone help me?
ps: i cant found the relation return and A/R invoice too..
Thanks so muchh

Just thought of another trick or two that you might try...
1. Open ANY Credit Memo and use the "Find" Icon (the binoculars in the Icon Line) or use "Ctrl+F" to put the credit memo window in find mode. Put an asterisk in the field where the credit memo number usually is and hit enter...
It should pop up a list of all credit memos with Remarks - look to see if your credit memo is there. Or you can sort the whole screen by double clicking on the "Due Date" column of the display.
You can view an individual credit memo by highlighting the line (making it yellow) and pressing Enter Key to check that out also...
2. If that does not work for you, you can always use the SQL route where the OINV.DocEntry = RIN1.DocEntry and get a list that way where you can look through it.
OINV = Invoice Headers and RIN1 = Credit Memo Lines
Good Luck - Zal

Solution for viewing AR credit memo relevant to AP invoice

In R12, we no longer have the functionality of applying miscellaneous receipts to credit memos. Using this functionality in 11i, we were able to make payments through AR.
In 11i, we were using API (AR_CM_APPLICATION_PUB.activity_application) for creating and applying Misc Receipts to Credit Memos. In this process, it would first create miscellaneous receipt using API (AR_Receipt_API_PUB.Create_Misc) and then apply it to corresponding credit memo. Then standard remittance process in AR would pick up the receipts and generate a remittance file which would be transmitted to the bank as a payment instruction. Hence, we were not using AP for payments.
However in R12, the above mentioned standard functionality has changed. Now the same API (AR_CM_APPLICATION_PUB.activity_application) creates a receivable activity (“Refund”) in AR and creates an AP Invoice in AP instead of Miscellaneous receipt in AR. This AP invoice can then be paid using Oracle Payments. However, this is making our solution more complex in R12 compared to 11i.
Technical Details from R12
1. In R12 API - AR_CM_APPLICATION_PUB.activity_application is calling API “ar_refunds_pvt.create_refund” instead of “AR_RECEIPT_API_PUB.create_misc”, which creates the AP Invoice.
2. Form - ARXTWMAI is calling one pll in one of the form trigger and in turn the procedure (ar_refunds_pvt.create_refund) is called, which creates AP Invoice.
Un-answered questions:
1. Is there anyway to view the refund in AR independently (Other than going to Credit Memo and see the activities)?
2. How aging and customer exposure in AR are impacted, if payment is not made for the refund AP invoice?
3. Is it possible to drill down to the original credit memos from AP Invoices?
4. Invoice fields like pay group, payment terms are defaulted from the Payables system setups. Is it possible to pass those in the API or can we use different values for these parameters other than payable system setup?

Hi Anil,
Thanks for the response. When an invoice has the exact same distribution accounting as a credit memo then your scenario is valid. I think that scenario occurs when you create an RMA for a particular sales order for example. The RMA would then reverse the exact accounting of the original sales invoice.
However a manual credit memo in AR can be applied to any valid invoice for that customer (from any point in time). At a point in time the auto accounting rules may have been different causing the generated account string to be different for the same customer. We regularly have cases where a credit memo for a customer applied to an older invoice for that same customer has different distribution accounts. The credit memo application journal actually adjusts this so that the accounting in GL will be correct.
ie
Invoice from 01-Jan-2008
DR Receivables Account 130000 -> $1000
CR Revenue Account 400000 -> $1000
Now if you create a manual credit for the item in full today, the entry of the Credit memo might look like this
DR Revenue Account 400000 -> $1000
CR Receivables Account 120000 -> $1000
Credit memo application to apply the credit memo to the original invoice:
CR account 130000 $1000
DR account 120000 $1000
Now this functionality was standard functionality in 11i because I guess the designers realised if there was no "correction" journal then your GL would be imbalanced at an account level.
Rgds
Shankar

Credit memo against a vendor invoice

Hi All,
I am trying to post a credit memo against a vendor invoice. After posting the credit memo I want the outstanding balance against the vendor to be reduced by amount of credit memo when I do F-44: vendor clearing.
So for eg: if the invoice amount is $100 & credit memo amount is $10, I want to see only $90 in F-44. How can I achieve this?
Right now I see Invoice amount $100 & credit memo amount $10 separately.
Thanks!

Hi,
you have 3 ways to clear the Open line items(OLTs)
example:
1. follwoing document posted in FB01:
    invoice        : 40 expense 1000 USD/ 31 vend13 1000 USD
    credit memo:21 vend13     100 USD/ 40 expense 100 USD
2. A :you could clear above 2 OLTs using "charge off differece" in F-44, enter posting key 31, vendor and
        amount 900 USD. the result should be:
         001 31 0001 VEND13    900-
         002 27 0001 VEND13    900
   B:residual clearing in F-44, you will receive the below result:
      001 34 0001 VEND13 900-
      002 27 0001 VEND13 900
   But the re-requisition ifor above 2 solutions are the values in all fields which are includeded in structutre
   KONTAB_1ST are the same.
   C:partial payment in F-44, Below result:
       001 27 0001 VEND13   100
       002 37 0001 VEND13   100-
    Then clearing the the left amount 900 in invoice, you should select the inovice and the partial clearing
    document together.
Hope above infor. could help you to solve your query!
With Best Regards,
Gladys Xing

EDI billing outputs are capturing credit memos as well as invoices

I am a newcomer to the company I am currently with, and to this forum, and I have 6 years of experience in EDI and SAP SD.
I am working on a project to determine why our EDI billing outputs are capturing credit memos as well as invoices, and attempting to send them by EDI, causing failures in our Seeburger translator. Most customers donu2019t want credit memos by EDI. My goal is to track backwards and determine what portion of the EDI process in SAP is pulling credit memos rather than just invoices. I suspect that someone intentionally made changes in the past to put this in place, but we need to have a message type that includes invoices and credit memos, to be attached to specific partners that want this, and another more standard message type that sends only invoices.
The message control for the example partner specifies Message Type ZURH (customized by this company for some reason), Application V3 (which seems standard), and process code SD09 (which seems standard). Could someone help me to navigate to an area where I may be able to find out what parameters are used to determine what transaction types are pulled to be sent out by EDI for billing? I suspect that the issue may be in Application V3, but I am unable to find any help to view u2018Applicationsu2019, because application is such a widely used word.
How can I display/change Application V3, in order to check itu2019s contents?
Any other ideas why credit memos may be included would be appreciated, and I always appreciate having the transaction codes mentioned as well.
Thank you in advance for your assistance.
Application V3 (what specifies what transaction type this pulls?)
Message Type ZURH,
Process Code SD09.
Access Sequence used is ZSD1 Billing Documents (Access Sequence ZSD1 does not appear in transaction V/48 (?))
Transmission Medium is 6 EDI.
The program is RSNASTED, and the FORM Routine is EDI_PROCESSING.

Satish,
Thanks for the suggestions.
I checked transaction VV33 u201CDisplay Output Condition Records: Billingu201D for Output Type ZURH, Key Combination Sales Org/Payer, and I find the example customer linked to ZURH, as I would expect (5010013645     BEST BUY CANADA Vendor #41448     PY          6     1).
I donu2019t see any data about specific transaction types such as credit memos or invoices, so I may not be looking in the right place. I donu2019t find entries under any other key combination. How would I check if Output Condition records are maintained for credit memos?
In regards to the output type being assigned to the credit memo billing type (ZG2U), Iu2019m afraid I donu2019t know how to check that either.
In NACE, I see that u2018Proceduresu2019 list the CTyp (?), and procedure US0001 is the only one that includes credits and debits. I donu2019t recognize the Ctyps ZDN0 and ZCN0. The billing type is ZG2U, which I don't see in any of the Procedures:
10     1     RD00     Invoice
20     2     ZPRO     Proforma Invoice
30     1     ZCAN     Canadian Cust. Inv
40     1     ZCOM     Commercial Invoice
50     1     ZDN0     Debit Note
60     1     ZCN0     Credit Note
How would I be able tell which u2018Procedureu2019 is being used for Application V3, and how would I change that to another Procedure for testing?

Accounts Reveivable-Applying Credit Memo to and Outstanding invoice

I have a remote client that can't apply a credit memo to an outstanding invoice in AR. They are on 12.1.3. This seems simple enough. Am I missing something.
Thanks
Rob

Hi Rob,
can you check with your client ...
1) Whether this is happening for this particular customer or for every other customer ..
2) Whether this is happening for this particular Invoice and credit memo combination or for all invoice and credit memo combinations ....
3) Has it been working fine previously, is this the first time they are encountering this issue ...?
4) Also did they receive any error message, whenn trying to apply credit memo to the Invoice ....
5) How was the credit memo created in the Receivables module, was it interfaced from any third party source ..?
The above would help us narrow down to the cause of the issue .....
References:
Transaction Workbench Error: Credit Memos cannot be Applied to Invoices Having Customer Names Exceeding 50 Characters [ID 1374662.1]
Regards,
Ivruksha

Created and closed A/R credit memo and A/R invoice

Hi All,
How to know who has created and closed A/R credit memo and A/R invoice ? I see
the credit memo sometimes created based on A/R invoice but none the user's create
it. Tks.
Rgds,

Hello,
you could use change log, from tools --> change log to see who has closed or created a certain document. It is a history record tools. It is from ADOC, OUSR and other related tables.
Rgds,

How to list credit memos against listing of invoices

Gurujee,
Namastay jee
At the month-end our colleagues crank in invoices, then following the month indulge in GRNs. My request is how to list credit memos against list of invoices.
Gratefully,
Seif

In line item display of the vendor (FBL1N) you can get the information in the field "Invoice reference" in the output layout.
Regards,
SDNer

Credit memo referencing

Hi Gurus,
I know that cr memo can be created with reference to a Billing doc or a cr memo request which reference either a billing doc or an order.
What i am unclear is the way of describing the referencing.
Cases:
1. Cr memo creation with reference to a billing doc : in this case, the billing doc is the reference doc.
2. Cr memo creation with reference to a cr memo request : in this case, what is the right way to describe it?
Is it :
Cr memo creation with reference to a cr memo request : in this case, a cr memo can be referenced to a Sales document or to a billing document. But the sales doc and billing docs are before the cr memo request.
OR
Cr memo creation with reference to a cr memo request : in this case, a cr memo can be referenced to a cr memo request which is a sales doc type. Which means we can also say a cr memo can be referenced to a sales doc (cr memo request).
So, my doubt is , when describing which is the reference doc, can i confirm that it is always talking about the immediate preceding doc and not preceding docs earlier than that?
Last but not least, in a Returns scenario, cr memo is created with reference to the Returns order although there is a delivery doc created . In this case, I can say that cr memo is created with reference to an order that is the returns order.
Please advise.
Regards
M Russo

Dear Russo
Firstly, we need to be very clear about 'returns' & 'reversals' entries/postings.
Then, we can map however we want in the copy control settings & do the relavant postings.
Returns order is created when a customer RETURNS the goods for whatsoever reasons.
This follow with Returns delivery, PGR (post goods receipt) & returns invoice.
The best practice is to create credit memo request wrt original commercial invoice.
Then create credit memo wrf this credit memo request.
Reversals is different.
meaning, literally 'reversing' the postings, entries, movements, etctc....
Hope I made things clear.
Rgds
Sumanth.Gururaj
Consultant/Systems Analyst
SAP SD/MM/CIN

AP Credit Memo Without Outgoing Excise Invoice

Hi ,
When we create an A/P Invoice for an excise item ,and then when we raise an A/P credit memo for the same .. Automatically an Outgoing Excise Invoice is created ...Now because of this the series of the outgoing excise invoice , which is created usally through sales is disrupted and its a legal issue over here .. So Can you please let me know if there is any other way to raise the A/P credit memo without the OEI being created .. The exicable tick does not work as we are not able to change the Tax code from the A/P credit memo.
Thank you for your answers and suggestions ,
Best Regards ,
Arul..

This is a limitation with SAP Business One.
What we do as a workaround is, create a seperate numbering Series for 'Outgoing Excise Invoice' say 'APRet' and set this series as default to some user say 'Raman'
While booking 'AP Credit Memo' we login with user 'Raman' and book the document and in turn it uses 'APRet' series for 'Outgoing Excise Invoice' without violating legal issues.
Hope this would solve your problem.

Credit Memo not applied to Invoice

One of our customers has had this scenario several times recently:
1. An A/R Invoice is created for 100.00
2. An A/R Credit memo is based on the invoice for 100.00
3. The Credit Memo is added.
4. The Credit Memo is closed, but the invoice remains open.
5. Both the invoice and credit memo appear as unreconciled transactions.
6. The user attempts to reconcile the two documents.
7. The invoice is then closed, but the credit memo becomes open and has a balance of -100.00
The problem occurs at step 4 - why would the documents not be reconciled, and why is the invoice open while the credit memo is closed? Nothing works right from that point on.
The system is 2007A PL42.
Any suggestions would be welcome. Thank you.
Marcia

Hi Marcia,
An upgrade might stop it from occurring, I don't recall seeing this for a while. 2007A goes out of maintenance at the end of this year.

Order related inter company credit memo - Order status 'Not Invoiced'

Hi,
We have recently created 'Order related inter company credit memo' process for return Stock Transport Orders(STO). For this, we used order related billing (billing relevance = C i.e. Relevant for ord.-related billing - status acc.to target qty) with standard item category 'G2N'. The issue is even after invoicing, sales order item status is 'Not Invoiced' and header status is 'Open', hence these orders are picked up multiple times during background invoice run and multiple invoices are being created.
How do we control the 'Completion' status in order related inter company billing? VBUP-FKSAA is not changed even after billing document creation and remains as A i.e. Not yet processed. Do i need to check VBUP-FKIVP since this is inter company billing.
I have also tried with TVAP-FKREL as 'B' i.e. Relevant for order-related billing - status according to order quantity but of no use.
Please advise.
Thanks in advance.
Regards,
Ganesh
Edited by: Venkata Ganesh Perumalla on Nov 10, 2010 6:08 PM

HI,
Check too the Note 308989 - Consultant note for cross-company transactions
It says:
I.1.5 Returns request (IR) - returns delivery - customers credit memo -
intercompany credit memo (IG) (RETURNS)
The customer credit memo is created for the returns request and the
intercompany credit memo is created for the returns delivery.
Regards,
Eduardo

Dispute Case creation (credit memo reference to Billing invoice)

Hey
We are using SD module to create Billing invoices and Credit Memo's.
1. Dispute case created for Accounting invoice (Generated from Billing invoice).
2 Credit memo raised in reference to billing invoice and FI document generated for Credit memo.
We are in need to add Credit memo to the existing Dispute case in the Billing invoice.
I have tested this scenario and this is not an standard. Any inputs in this regard is highly appreciated.
Thanks
Rajanikanth.

adding the credit memo is not available as standard.
Object type BUS2094 is the object type for a sales order - so you could use this - but this will bespoke

Credit Memo Amount not on Invoice

Hi All,
We have several customers who need credit memos. As part of this situation, some customers require multiple memos of the same amount. However, when an invoice is created, only one of the memos is reflecting the value - the rest are showing 0.00.
So for example, one vendor had three identical credit memos created on the same day for 250.00 USD. The invoice shows all three memos in the doc flow, but the net value of the invoice is only 250.00, not 750.00. The billing overview shows all three line items 10, 11, and 12, but only line 10 has 250.00, 11 and 12 have 0.00.
I'm not sure why this is the case... is SAP doing a check for duplicate memos in the same day and thinking this is an error?
Thanks,
J
Edit: These are credit memo requests done through VA01.

Hi All,
We have several customers who need credit memos. As part of this situation, some customers require multiple memos of the same amount. However, when an invoice is created, only one of the memos is reflecting the value - the rest are showing 0.00.
So for example, one vendor had three identical credit memos created on the same day for 250.00 USD. The invoice shows all three memos in the doc flow, but the net value of the invoice is only 250.00, not 750.00. The billing overview shows all three line items 10, 11, and 12, but only line 10 has 250.00, 11 and 12 have 0.00.
I'm not sure why this is the case... is SAP doing a check for duplicate memos in the same day and thinking this is an error?
Thanks,
J
Edit: These are credit memo requests done through VA01.

Importing AP Credit memo Referenced to an Invoice with DTW

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