Importing business area and then using workbook file

I need to use a workbook that was created by another user and saved as an external file.
They exported their business area and sent it to me with the workbook.
When I tried to open the workbook after sucessfully importing the business area I could not find the imported business area and the components that go with it and their was no way to browse to find them.
Can anyone help me with this problem.
Thanks.

If you want to use an external workbook that was saved to the desktop. You choose open and then click the icon with the label computer underneath.
If the components in your business area are not the same as the ones where the workbook was created you will be given the option to substitute values to match what is in the workbook with what is in the business area.
When you choose this option however, it displays only the first three business areas you have access to. There is an up and down arrow but no scroll bar implying that these are all the options. However usual windows practice did not apply and the ommitted scroll bar did not mean that all the list was displayed, clicking the down arrow would uncover more business areas.
When I finished sustituting the variables I still got a join error. It was taking too much time so I got username and password of the account where the workbook was created.

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