Importing os Open PO,GRPO and Invoice Through DTW

Hi All,
Please tell me what are the exact Templates and Mandatory fields for Open PO,GRPO and Invoice through DTW.
Kind Regards
silpa

Purchase order - oPurchaseOrder DTW template
Documents template
-Record Key
- Vendor Code (CardCode)
Document Lines template
-Record Key
-Line Number
- Item Code
- Qty
- TaxCode
- Ware House
Goods Receipt Purchase Order - oPurchaseDeliveryNotes DTW template
Documents template
-Record Key
Vendor Code (CardCode)
Document Lines template
-Record Key
-Line Number
- Item Code
- Qty
- TaxCode
- Ware House
AP Invoice - oPurchaseInvoice DTW Template
Document template
-Record Key
- Vendor code
- Vendor ref no.
Document Lines template
-Record Key
-Line Number
- Item Code
- Qty
- Price
- Tax Code
Jeyakanthan

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Importing Sales orders and Invoices thru DTW

Hi every one,
I am facing a unique problem when using DTW to import sales orders and invoices through DTW.
I am using the two templates- Documents and Document Lines. But the imported Invoice or the sales order(In both cases) the dicount field in the row is taking a negetive discount value. Let me elaborate....
1. I am taking a BP which has been alloted a Particular pricelistcode in the BP Master.( say it be Purchase price).
2. Now In the Doc_lines Template I have put the value in the price column- (eg. Rs. 500).
3. Now the itemcode used in the template is already having a masters and the prices are also defined in SAP B1. Say the Purchase price defined for the item is Rs.400
4.When I am importing the order/nvoice then the discount field in the row automatically takes a value of -25%, the unit price has the value Rs.400 and the Total Field shows Rs.500.
( this Implies that the price I have suggested to Import i.e. Rs500 is some how not taken by the system. The system takes the price defined for the BP and then adjusts it with the price suggested by the user during import) So a negetive discount is taken.
On the other hand if the same procedure is followed for an item where the prices are not updated in the master data then there is no such problem. the unit price field reflects the price which is given in yhe template.
please suggest a way to get out of this problem.

Hi Debraj,
Try the following..
In Admin > System init > Document Settings > General Tab ..Calculate the Row total using Unit price ....... leave this unchecked
Also, at the Document_lines template fill the discount column with 0
Suda

Import invoice through DTW

Hi All
I want to know that while i'm importing Invoices through DTW of Excisable Items do i have to import corresponding payments also. if yes then what are corresponding templates for payments.
Thanks

Thanks for reply,
The scenario is : When i import A/P invoice through(DTW) tempate it show me error that "Can not create Standalone A/P Invoice and A/R Invoice" because we are using exciable item in A/P invoice template.
i just want to know the required template for incomming and outgoing excisable item .
Thanks

Import AR Reserve Invoice through DTW

Dear all,
We are on SAP B1 2005A PL50.
Is there any template to import AR Reserve invoice through DTW?
Thank you & Kind Regards,
Asif

Check this threads
A/P Reserve Invoice Template
DTW - Upload of Reserve Invoice
Edited by: Jeyakanthan A on Aug 4, 2009 8:55 PM

Import GL opening balance,AR and AP aging with each open invoice data

We tried to use Data Transfer Workbench to import GL opening balance back to 2007 year end but got an error "can not post to Control Account".
In Admin>Sys Init> Opening Balances> GL opening, Businesss Partner, 1099 opening balance can import all opening balance with AR, AP. But, can not import for each open invoice amount, invoice number, invoice date information.
If we entered those GL, AR, AP opening balance those won't affect the GL F/S, right?
We will need to close year 2007 then import each period Trial Balance Debit and Credit amount for each account then close each period to have all 2008 each account period data until May 2009.
Would like to know which is the best way to do this?
Edited by: Lily Chien on Jun 4, 2009 11:21 PM

Hi,
Please, use oInvoice and oPurchaseInvoice templates (as service type and offset account is opening balance account) to import opening balance. This don't affect to inventory, P/L account.
Hope this helps,
Son.

Uplaoding of BPWithholdingtax and BPAccountReceivablePayable through DTW

Hi All,
Please explain how to upload BPWithholdingtax and BPAccountReceivablePayable data through DTW?
Kind Regards
Silpa.N

Hi,
you must include the BP template, then BPWithholdingtax and BPAccountReceivablePayable templates.
The 3 templates are available in this folder:
C:\Program Files\SAP\Data Transfer Workbench\Templates\Templates\oBusinessPartners
Rgds,

Importing Legacy A/R and A/P Invoices using DTW

Hi All,
I have in interesteing situation which I need some help for.
We started using SAP B1 begining of 2008. We used DTW to import the open A/P and A/R invoices from last year (legacy data). We didn't want the legacy data to have any impact on P&L, only to be able to receive and make payments for these invoices in B1. Therefore we used a service inovice without posting to the revenue and COS accounts. Since it is not possible to post directly to a control account I created a new G/L account for Accounts Payable and Accounts Receivable (I called them AP Migrated and AR Migrated), which is not a control account.
When preparing the DTW files, In the lines file I specfied the AccountCode as this AR and AP Migrated G/L accounts.
Since the BP to whom these invoices relate to, have the A/P and A/R control account defined in the BP master data, each of these migrated invoices posted to the AP Migrated account with the Offset Account being the original A/P Control Account.
Now that I am recording payments, the AP and AR accounts are being updated but not the AP and AR Migrated accounts. To illustrate: Let's suppose I migrated an AP invoice for $100. It posted to the AP Migrated account and the Offset Account being the AP Control Account. Now the balance on the AP Migrated Account shows $100, and the balance on the AP Control Account shows -$100. Now after I record the payment for this invoice the AP Control Account balance is $0, but the AP Migrated account still shows $100.
How can this be rectified, and is this the correct way of doing this?
Many thanks,
Myran

>
Suda Sampath wrote:
> For anything to balance the debits and the credits must be equal. If your AR Migrated account total matches the AP Migrated account, then you can balance them through Internal reconciliation or JE.
>
> The best way to balance this opening balance account is only when you import all the balances not just AR & AP. If the AR and AP account do not balance, then the Internal Recon balacing account would be one of the P&L Accounts which would show in your P&L statement.
>
> Suda
Hi Suda,
Once again, many thanks for your good and speedy replies.
I am only importing the AR & AP transactions which I need to process payments in the new fiscal year. I am not importing all the other PL stuff.
Am I better off using then a seperate GL account for the AP and a seperate one for AR?
BR,
Myran

Import opening Stock of Items through DTW

Hello Expert
How can I Upload Opening Stock of the Items through DTW
and which template is use for it
I am working on SAP B1 8.8 PL 11
Regards
Shekhawat

Hi Shekhawat,
Go to SAP\Data Transfer Workbench\Templates\Templates\Inventory\Inventory Transactions\Goods Receipt and select OIGN - Documents,IGN1 - Document_Lines templates. If your Op stock is batch wise or serial no wise then choose according additional templates for it.
Thanks
Sachin

Unable to open any GRPO

Hello Experts,
One of our customers are not able to open Goods Receipt document in SAP. All other marketing documents open without any problems. I did some research on SDN, Notes but no luck. When any user tries to open GRPO they get error message : Unspecified error occurred on SQL Server. Connection has been terminated by the server. Right now, users are not able to open any GRPO and copy to AP Invoice. Does restarting SQL server solves the problem? Any help would be appreciated. Thanks!

hi,
make sure that your client is connected to your server. you can verify this using the ping command. second try to make a simple query to OPDN and PDN1, to verify that OPDN table is just fine.... also try to restart your Database server....
best regards..
Fidel

Importing UDFs through DTW

Hi
I want to import udfs in master data of item through DTW.
Howz this possible?
I have added one field through tools--user defined tables-setup
object type is no object.
Now in this udf i want to add diffrent code and diffrent name in front of item in tempalte
through DTW.
How can i do this?
Thanks

hi,
Check below note.
Note 878906 - How to import User Defined Tables via the DTW
Summary
Symptom
You need to import data into a User Defined Table(UDT) with the Data transfer Workbench(DTW)
Other terms
UDT, User Defined Table, import, data, DTW
Reason and Prerequisites
Need for information
Solution
You create, for example, a User Defined Table(UDT) called "UDT" with the following fields
ZIPCODE
ADDRESS
In the database you actually have 4 fields since Code and Name are created automatically when creating a user defined table. When filling a UDT you must ensure that you fill these fields also and bear in mind that Code needs to be a unique number.
Code
Name
ZIPCODE
ADDRESS
To fill a UDT with information you would need a template something like this (It is also attached)
Code,Name,U_ZIPNAME,U_STREET
code,name,,
0,0,12345,Street 1
1,1,12346,Street 2
With the DTW you can then select the @UDT table from the Object Type list in step 2 of the DTW wizard.
Header Data
Release Status: Released for Customer
Released on: 18.10.2005 11:03:30
Master Language: English
Priority: Recommendations/additional info
Category: Consulting
Primary Component: SBO-DTW Data Transfer Workbench
Affected Releases
Release-Independent
Jeyakanthan

How to import Symbocic Character in Items Code through DTW

Dear all
My client maintained their Item code as Alphanumeric with Symbolic character example-(Item Code Like 375-1802041-Б2, 375-1802041-2u03A0, 375-1802041-Б2, 375-1802041-Ж and 375-1802041-я).
The problem is when I import this codes through DTW using CSV format the all Symbolic character are automatically convert to u2018?u2019 and the Data import was failed the message show u201C invalid Item Codeu201D.
Then how to import this item codes in SAP B1 through DTW.
Please help me to solve above problem.
Thanks
Subhas Pal

It is better if you just use standard ASCII characters for Item Code. Think about website address, will you use those special characters?
You may try to put those special codes to part of item description field if you can.
To replace those symbols, you may use number to get one-to-one mapping. Such as Ж = 16, Я = 42
Thanks,
Gordon

I've been trying to download an update to Photoshop so that I can import a raw file. Half way through it stops and tells me that to continue I have to close dynamiclinkmanager.exe. I have NO other programmes or applications open. None at all. What should

I've been trying to download an update to Photoshop so that I can import a raw file. Half way through it stops and tells me that to continue I have to close dynamiclinkmanager.exe. I have NO other programmes or applications open. None at all. What should I do? And by the way, how do I can't Adobe, instead of asking others (i. e. doing their job for them)?

close that exe using your task manager (win) or activity monitor (mac).

G/L Account mentioned on line level does not get hit in Journal entry on GRPO and AP Invoice in SAP B1 9.0 PL - 11

Hi,
G/L Account mentioned on line level does not get hit in Journal entry on GRPO and AP Invoice in SAP B1 9.0 PL - 11
I am creating an independent AP Invoice, there are two issues:
1. On line level G/L Account field is not open for selection
2. I have then selected and updated the account on Form Settings. Same account gets updated on line level.
In Journal Entry selected G/L account on line level shall be hitted. But it does not put any effect on JE. Accounting is set by Warehouse. It picks up accounts from warehouse only.
Need help its urgent.
Thanks in advance.

Invoice is Item Type.
G/L Accounts are set by Warehouse. But if explicitly we are want to change the account on line level in that case, it is not getting reflected in Journal entry. On AR Invoice same scenario works perfectly. On line level I can change the accounts explicitly and have the effect on Journal entries.
Issue seems to be on AP side only.
As required please find attached the screen shots.
JEwith mapped GL Account on Warehouse
JEwith different GL Account on line Level via Form Settings
Thanks & Regards
Sonil

How to get rid of Open Goods Receipts and PO's that were never invoiced

Hi we use SAP Business one 2007A PL:08. I need to learn a way to delete all the open good receipts and purchase orders that were never invoiced. How do I do it?
Please let me know!!
Thanks

Purchase orders do not have any accounting entries, so Right Click> Close will close the document.
The same action will also close a GRPO, but this will create an accounting entry as the Goods Receipt created a debit to stock and a credit to the allocation account. The closing entry will clear the allocation account & credit a cost of sales account which is determined in the account determination. I think it is discounts received account from memory.

"Text Import Options" window when opening .ai file, and then blank document

Hi everyone,
My computer went into blue screen crash in the midst of a file save and after restarting, when I tired to reopen the file that I was working it, it just kept showing the "Text Import Options" window, and then blank. I was already working on the file prior, and have saved it successfully many times and opened it without fail. The file is also about 27mb, which leads me to believe (hope) that the content is still there and not entirely gone! ><
Searching google and this forum, I've tried the following on two laptops
1) EnableRecovery and the ctsl+shift+alt method, nothing happened, and no _ file generated
2) Placing the file in Illustrator -- got a blank image
3) Placing the file in InDesign -- InDesign crashes
4) Opening it in acrobat to save as .eps -- unable to open in acrobat and "it is not a valid file" .
Has anyone managed to successfully resolve this problem before? The threads that I have read so far do not seem to have any conclusive solutions or even reasons for this error to have occurred.
Please let me know if there's any way to salvage the file! I will greatly appreciate not having to redo 16hours of work and redesigning about 40+ artboard )~~:
Thank you very much!

twotwo22 wrote:
My computer went into blue screen crash in the midst of a file save
Do you have a backup?
Is Time Machine or another backup software running?
How's the file size?

Importing os Open PO,GRPO and Invoice Through DTW

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