Importing Word docs (creates multiple topics)

When I import a word document it creates multiple topics for
each file breaking up the document. How can i prevent this. The
word document contains bulleted and number lists.
Court

In the "Import Word Document Wizard : Split on Style" window,
all styles are displayed in a list under the option "Create new
topics based on." This is where you decide how topics will be
split, if at all. You might want to make a copy of the Word file
first, then modify the Headings if need be. Then import that
modified copy.
Good luck,
Leon

Similar Messages

Importing Word doc into Previously Existing Project Corrupts Related Topics

Hi,
I had a few extra topics that I documented in a Word document
and imported that document into an existing HTML Help project in
RoboHelp. After doing this, it used the CSS file called by the new
folder it added for those new topics (based on the name of the
imported word doc) and when I look at topics in WYSIWIG, the text
on them is Design_Time Con. (I used the text only style of related
topics). When I select the related topic button in WYSIWIG and view
the popup, the menu choice for properties is deactivated so I can't
even edit the topics in them. And, when I try to add a new related
topic, it looks the same "corrupted" way.
What am I going to do? Is there are project setting that is
pointing to the wrong directory? What can I do to save my related
topics. I have over 400 topics all with related topics buttons and
each has an average of 6-8 related topics listed.

P.S. I also tried creating a new project and importing the
htm files into it but it is doing the same thing.
Here is the code for the Related Topics in one of the topics
as a sample:
<OBJECT
CLASSID="clsid:ADB880A6-D8FF-11CF-9377-00AA003B7A11"
ID="RelatedTopics" TYPE="application/x-oleobject" >
<PARAM NAME="Command" VALUE="Related Topics,MENU">
<PARAM NAME="Font" VALUE="Arial,8,0,,">
<PARAM NAME="Item1" VALUE="About the Main Work Pick
Window;About_the_Main_Work_Pick_Window.htm">
<PARAM NAME="Item2" VALUE="About the Picking Employees
Grid;About_the_Picking_Employees_Grid.htm">
<PARAM NAME="Item3" VALUE="Adding a Part-Time Employee
Pick;Adding_a_Part_Time_Employee_Pick.htm">
<PARAM NAME="Item4" VALUE="Adding a Work
Pick;Adding_a_Work_Pick.htm">
<PARAM NAME="Item5" VALUE="Changing the Employee Pick
Order;Changing_the_Employee_Pick_Order.htm">
<PARAM NAME="Item6" VALUE="Choosing the List of Picking
Employees;Choosing_the_List_of_Picking_Employees.htm">
<PARAM NAME="Item7" VALUE="Defining the Main Pick
Information;Defining_the_Main_Pick_Information.htm">
<PARAM NAME="Item8" VALUE="Pick Status
Codes;Pick_Status_Codes.htm">
<PARAM NAME="Item9" VALUE="Picking Extra
Work;Picking_Extra_Work.htm">
<PARAM NAME="Item10" VALUE="Picking Special
Days;Picking_Special_Days.htm">
<PARAM NAME="Item11" VALUE="Reviewing Master List
Positions;Reviewing_Master_List_Positions.htm">
<PARAM NAME="Item12" VALUE="Saving the
Pick;Saving_the_Pick.htm">
<PARAM NAME="Item13" VALUE="Selecting an Employee and
Beginning the
Pick;Selecting_an_Employee_and_Beginning_the_Pick.htm">
<PARAM NAME="Item14" VALUE="Selecting Imported
Rosters;Selecting_Imported_Rosters.htm">
<PARAM NAME="Text" VALUE="Text: Related Topics">
</OBJECT>

Stylesheets and applying to imported Word docs. (RHx5)

I've been reading a comments about style sheets, importing Word docs and formatting issues (in regards to importing Word docs and pre-determined styles/bullets/numbering). I also saw that someone was trying to create a css outside of RH and was having issues. This leads me to a couple of questions.
1. When importing Word docs, does RH create a separate css for each doc, or is there an option to not have this occur when performing the import process?
2. If I am understanding css', you should only have one per project, if you want all of html pages to appear identical, correct?
3. What do you do if you've made the mistake of having several different css' out there, making everything appear funky? Can you create a new project and import the documents without the css and apply a new css (created in the new project) to all of the html files? Will this assist in correcting a lot of the spacing, bullet and numbering problems?
4. Can I view the default css and edit it?
I think I have a big problem on my hands. I was trying to make things easier for SMEs who were designated to write procedures in Word by creating the pre-defined formats. After reading PG's pages, I sunk into my chair. I was having the problems he mentioned. I tried to edit some of the pages in the html editor and appear to have made them worse. I was trying to simplify the code a little (with what knowledge I currently have with html, which is minimal). I am fortunate that I only have about 200 documents that could be impacted. Any comments/suggestions are greatly appreciated.
Rob

1] When importing Word docs, does RH create a separate css for each doc, or is there an option to not have this occur when performing the import process?
That's the way it is, no option.
2. If I am understanding css', you should only have one per project, if you want all of html pages to appear identical, correct?
With the "if you want them identical" proviso, you would only have one CSS but you don't have to have them all identical. That is your call.
3. What do you do if you've made the mistake of having several different css' out there, making everything appear funky? Can you create a new project and import the documents without the css and apply a new css (created in the new project) to all of the html files? Will this assist in correcting a lot of the spacing, bullet and numbering problems?
It's not a mistake but if you want to get out of that situation, you need to do some cleaning up. The first step will be to create a CSS that contains all your existing style names, note I say names. Each of your CSS files will have a variety of styles but let's make it easy for this explanation. One has H1, H2, P and P.Note (a class) while another has One has H1, H2, P and P.Warning (a class). Now let's say you have just two topics, one has CSS_1 and one has CSS_2. The H1, H2 and P styles may be the same or different but assuming they are different, you now want them to be the same so what you want is a CSS with H1, H2, P, P.Note and P.Warning. You could then apply that to both topics and all the content would be displayed as defined in CSS_3. Obviously the real task is bigger but the principals are the same.
The way I would tackle it is to create a new CSS and copy in the styles from the biggest of your existing CSS files. Then I would look at the others and copy in any styles that are not already in. That gives you all the style names, albeit with the wrong appearance. Then you start working through the styles to get them right. It is not as bad as it sounds. I recommend using Top Style from http://www.bradsoft.com. There's a free version that only opens one CSS at a time but you can see what you are doing with it. The others can be open in Notepad.
4. Can I view the default css and edit it?
Yes.
I think I have a big problem on my hands. I was trying to make things easier for SMEs who were designated to write procedures in Word by creating the pre-defined formats. After reading PG's pages, I sunk into my chair. I was having the problems he mentioned. I tried to edit some of the pages in the html editor and appear to have made them worse. I was trying to simplify the code a little (with what knowledge I currently have with html, which is minimal). I am fortunate that I only have about 200 documents that could be impacted. Any comments/suggestions are greatly appreciated.
Next time you need input from the SMEs, output to one Word template from RH so that they all have the same appearance. Their job is provide content so the styles are irrelevant to them.
Yes you've got some work but it isn't too massive. Hope this helps.
See www.grainge.org for RoboHelp and Authoring tips

Need to re-tag some Para styles of imported Word docs

I'm hoping someone can help. I have a fairly modest-sized help system that is created from imported Word Docs (Office Word 2003). These documents use conventional paragraph styles (Heading 1, Heading 2, etc.).
In my RoboHelp X5 project, I've created a custom CSS file that I apply to the imported Word docs. After importing any of the docs, some of my paragraph styles become misaligned: for example, my Heading 3 paragraphs are flush with the left margin, rather than indented as they should. When I click inside the mis-aligned paragraph, I see that the paragraph is indeed tagged as Heading 3. At fist I thought it might have been my CSS file style definitions, but they appear to be fine. In fact, all I have to do to correct the paragraph alignment is to reassert the tag (ie From the RB Project window, click the para (the fomating combo box reads Heading 3), reselect (reapply) the style (Heading 3), and then select "Reapply formatting of the style to the selection" from the Update/Reapply Style dialog. RH then correctly applies the alignment defined for the style in my CSS. Note, this appears only to be an alignment issue; the fonts and other attributes always seem to work on import. Unfortunately, I have to do this hundreds of times because I seem to have several styles that need retagging after import.
Any ideas? I downloaded a trial copy of RB 8, hoping this was peculiar to X5, but RB8 behaved the same way. If it's any help, I've pasted the HTML coding for a Heading 3 paragraph, 1) just after import 2) the para after Heading 3 style was reasserted. For some reason RH is "margin left" and "text-indent" attributes.
1) Immediately after import
<h3 style=
"margin-left: 40.3pt; text-indent: -40.3pt;">2.2.1<span style="font: 7.0pt 'Times New Roman';">
</span>Using the Stylus</h3>
2) After retagging as heading Heading 3
<h3>
2.2.1<span style="font: 7.0pt 'Times New Roman';"> </span>Using the Stylus</h3>
Thanks.....rob

Judging from the excess spacing between the "2.2.1" and the H3 title, I suspect that your Word file has a tab set in there. I believe replacing the tab with one or two spaces should import the file without the indent.
As to the font (span) tagging, are you sure that your Heading 3 style in Word is the original, default Heading 3, and not some re-styled Heading 3 based on Normal or something else, or a "Heading 3 + Font: 7 pt, Times New Roman", which would indicate inline modification of the style rather than a global replacement of settings for the style? I've never seen RH add span tagging unless it encounters non-standard styles in the base document.
Select a test .doc file. Before importing it to RH, try these:
Use Format Painter in Word to manually re-style any non-standard paragraphs.
Do not attach a .css to the Word file, only to the resulting RH topic.
Do you see a difference?
Good luck,
Leon

Pages 09 Version 4.0.3 has stopped importing Word Docs

Until a week or so ago Pages would import Word Docs (.doc) without a problem, it now fails giving a message "the document was created with an unsupported version of Word". As this message appears agains all .doc, created from 2001 (whatever that version was) through 2009 created in Word 7, there appears to be a real problem.
Would best course of action be to trash the application and reinstall?

So, there is really something odd in the shared part of the system.
It may be that something is missing or weird in the set of shared Frameworks items :
If it's that, the only available soluce is to re-install iWork and update it with the late updater.
It may also be a problem with files belonging to the System itself.
Run a tool like the free Onyx available from :
www.titanium.free.fr/index_us.html
and ask it to
repair permissions
clean caches.
It may solve the problem but I can't guarantee. There are so many components in the operating system that it's difficult to guess which is the wrongdoer.
Yvan KOENIG (VALLAURIS, France) samedi 3 avril 2010 18:36:29

Importing word docs into i-tunes?

how can i import word docs into i-tunes? I try to drag the file to the icon in i-tunes, but it wont take.
Thanks

go to my computer look for the icon with your ipod name
double click that and if u see the folder notes then drag your doc into that
it will work

Importing Word Docs after recent upgrade

I have RoboHelp Version 8.0.2.208 and importing Word docs (Word 2003 Pro) had worked perfectly. Recently, I leapt forward a couple versions to Word 2010 Pro and now when I try to import Word docs, I get the "Import Word Document Wizard cannot locate a supported version of Microsoft Word" error message. I get this message whether I try to import .doc or .docx documents. I also cannot generate a PDF: get a "Cannot find Microsoft Word installed on your system" message.
Any ideas on how to fix?

Hello again
Sorry. There actually is another option, but given the fact you are using an upgraded Word I figured it wasn't worth mentioning. The other option is to reinstall Word 2003 and use it alongside Word 2010. I'm not sure, but Peter Grainge may have info on his site on how to do this.
Click here to visit Peter's site
Cheers... Rick
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Notes App That Can Import Word Docs and Record Audio

I have Pages now which you can import Word docs to.
I have another app that can record audio and take notes, but you can't import documents.
Is there an app that does both? Import Word docs that I can edit and then also record audio at the same time?
Thanks!!

Yes you can use Pages for Word documents and transfer the files as Word documents to iTunes and then to your desktop via file sharing. I use it. Frankly I haven't paid attention to any of the spell check features at all so I can't say for sure that it will work the way that you want it to work.
From everything that I have read about Pages v Documents to Go, I was under the impression that Docs to Go was the much better choice for all around compatibility with Word files. Actually, Pages has some issues going from Pages on the iPad to Pages on the Mac in terms of compatibility and formatting.

Import multiple Word docs to multiple pages with same master page?

Hi, I should start by saying I have no scripting experience. However, I am wondering if there is a simple script available for the following issue:
I have set up a master page with three linked text boxes. Right now, I use Cmd+D to select a word file, and then Shift+click in the first box to place the text on the page. But I have 125 pages that are exactly the same layout, just different Word files to be imported. I could repeat this process 125 times, but I am wondering if there is a way to tell InDesign to create 125 pages using Master Page X and import one file for each?
I am using InDesign CS5 v 7.0.4 on Mac OSX Snow Leopard v 10.6.7
Thank in advance for any help you can offer,
NW

I was able to import the word documents as long as there was only one text frame on the master page. However, when I created multiple text frames (the text in the word document needs to flow from frame 1 to frame 2), it always imported into frame 2 and skipped frame 1. In case it is helpful to understand what I mean, I attach two screenshots. The first (sans text) is the master page, and the second is Page 1 after running the script. I added the labels Frame 1 and Frame 2 to Page 1, not the Master, because otherwise the text gets imported into the frame with the words "Frame 2". I suspect I have to label the frames in InDesign and then add something to the script that says insert into the Frame 1, but I'm not sure how to do that.
It wasn't clear from your narrative in June that the text frames were linked, and that the text needed to flow between frames.
The script, as implemented, only overrides one text frame, (textFrames[0], which is the top-most text frame in the stacking order), and then places the text in it. Clearly that's not correct for your scenario.
You mention 3 frames but only mention flowing between 2 frames.
Anyhow, it sounds like you want the script to override all 3 text frames, and then to place in the first textframe.
The first is easy, the question is really what should happen when there are more than 3 text frames -- should it override all text frames, or only some. You could specify which ones with a Script Label, or you could do something more clever. For the moment, let's just override all text frames.
Then you have to specify which one to place into. You could just select the frame you want and Arrange > Bring To Front. Or we could specify frames[2], which should be the 3rd-from-the-top (after frames[0] and frames[1]). I'll do the latter, but feel free to keep the script the same and do the former:
var
    d=app.activeDocument,
    p=d.pages,
    i, frames;
for (i=0; i<p.length; i++) {
    frames = p[i].appliedMaster.textFrames.everyItem().override(p[i]);
    frames[2].place(new File("/path/to/page"+p[i].name+".doc"));

Give topic name of file while import word doc

give topic name the name of word filename while importing

Please only post a question once. I have deleted your other thread.
The file names are taken from the title of the topic(s) created when you import. In your case you have only created one topic so the file name will be the name of the first heading.
Whether you create one or many topics depends on your pagination settings. If you tell Rh to paginate on Heading 1 only and the Word document only has one Heading 1, then you will get one file. Two X Heading 1 and you will get two topics taking the text of those headings for the file name.
If you also paginate on Heading 2, it will follow the same logic.
See the Printed Documentation pages on my site. It's a long read but it should make it all clearer.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

Importing Word docs from a RH for Word project

I have a HUGE RH for Word project that I'm trying to convert
to RHTML (RH Office X5). We generate CHM with this project, and
we've got map ids for all topics. I've been to Peter Grainge's site
to get some ideas, but I don't think they're going to work. There
are so many Word files and topics (537 and 2,974, respectively)
that the more I think about it, the more I think that a conversion
to RH HTML might not be worth it.
When I tried to import all of the Word documents and also
convert the TOC (converting the Index isn't an option since it
never worked with our large number of Word docs) and use the
HTMLHelp.css (using the Import wizard), RH HTML crashed twice after
40 minutes.
So, I created a new RH HTML project and tried to import just
one Word doc from the RH for Word project, and selected the same
wizard options. As I expected, the Word doc imported, but even
though I told RH to split the topics on Heading 2, it also copied
in the characters (#S+@) that preceded every topic heading and
incorporated them into the Topic Title. AND, RH HTML did not
"convert" the TOC - it was blank.
In another post I saw a reference to this patch -
http://www.adobe.com/support/security/bulletins/apsb07-10.html.
I'm not sure it's related, although when I examined my second
failed import attempt, the imported topics were visible in the
project folder only by using Windows Explorer - RoboHelp HTML did
not display them from within RoboHelp.
Does anyone know if this is the patch that will fix this
issue as well?
By the way, based on the number of questions I've seen posted
about RH for Word 7 with zero replies, I'm thinking I'm going to
run into issues as well, even if we leave it in RH for Word when we
upgrade to version 7. It seems that its size is an issue for RH
HTML.
Thanks,
Jim
Thanks,
Jim

Hi Jim,
just as an encouragement: we sucessfully converted a HUGE RH
for Word project (4,300 topics) to RH HTML a while ago, including
TOC, index and everything. I must admit though that we had all
those topics in only 25 word documents. Maybe you can reduce the
number of documents by moving the topics? There will always be
problems you run into and afterward, we had to go through every
single topic and check the formatting, but I guess you'd always
have to do this. But I think it's worth it, working in HTML is so
much more convenient.
Good luck!
Kathrin

Generating JavaHelp layout off Imported Word doc.

Hi,
I am importing two Word docs (.docx) and generating JavaHelp layout using RoboHelp 9. It is generating only one .htm file i.e. just one topic for each Word doc. Is this good for context sensitive help (i.e. Help menu on different GUI will open the relevant section) ? In older RoboHelp, I saw many topics (i.e. .htm files) were created based on the Header levels (e.g. Header 1,2,3) I selected in Import wizard. RoboHelp 9 did not let me set the Header levels for splitting the Word doc, so I am wondering what I have missed.
Thanks for any hint.
- Arefin

You select pagination for every style you want. So if you want new topics for Headings 1, 2 and 3, you tick Pagination for each of those styles.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

More than heading 3 in Split on Style when importing Word doc?

Hi
I hope that you can help me. My Word document (Windows XP)
has Heading 4 style.
When I import the word document into RoboHelp 7 HTML, the
Split on Style box only has Heading 1, 2, and 3. Why doesn't
Heading 4 show up? Can RoboHelp 7 split topics on Heading 4 or more
styles on import? If so, how?
Thank you for your help.

Hi, all,
I am so confused! I was wondering, dyhw, if you
figured out this situation?
I also have a Word 2003 document that has a fairly clean
template and 4 heading levels: Heading 1, Heading 2, Heading 3, and
Heading 4. The Word TOC generates just fine.
When I import into RH 7, I tried with "preserve heading
levels" both off and on; "convert TOC" both off and on--no luck.
What is happening is that although Heading 4 topics are created in
the TOC, there is no separate HTM file--the topics are appended to
the Heading 3 (book).
On import, the "Split on Style" dialog lists in the "Create
new topics based on" checkboxes only H1, H2, and H3--as well as
TOC1, TOC3, TOC4, and BodyText (???). Where is Heading 4? And what
does "Rename style (F2)" do? I tried to use that to rename TOC4 to
Heading 4, but that didn't seem to change anything.
I am *very* confused as to how to import my Word doc and
actually see generated Help--and I haven't been able to apply my
skin, either--but I guess that is another topic in the forum...
Any help, guidance, etc. will be gratefully accepted! I have
looked at the topic referenced in this thread and couldn't see
anything listed that I haven't already tried.
Thanks in advance,
Kathy

Convert multiple files (word docs) to multiple pdf

Hi,
Is there a script I can use in batch processing to convert about 1500 word documents into pdf? I know it's possible to convert multiple files into one pdf, but this is no good to me. Doing these conversions one by one is going to take forever!
I've tried selecting a few documents at a time and then selecting "convert to pdf" from the right-click menu, but each one requires that you tell it where to save, and then opens the file when it is done.
I need to convert Word files on a regular basis for work, and could really use a batch process for this with so many to do!
I have Acrobat 7 Pro (version 7.1.0) on XP Pro SP 2 at work, and Acrobat 8 Pro (Version 8.1.2) on XP Pro SP 3 at home.
If there is anyway it's possible to do this via a batch process I would really appreciate knowing how!!
Apologies if this has been covered in another thread, I searched but couldn't find anything.
Thanks in advance :)

I have Acrobat 9 Pro. I can batch convert Word docs to PDFs by doing this:
1. Open Acrobat Pro. Click File > Create PDF > Batch Create Multiple Files...
2. A window will open prompting you to add files. Click Add Files > Add Files... OR Add Folders... If adding a folder, navigate to it, and click OK to add it to the list. You can also select a bunch of files and drag & drop them into the Add Files window.
3. Once you have all the files listed that you want to convert, click OK. A new window called Output Options will open. In this window, select your preferred settings. For me, I want all the new PDFs to have the same filename and be in the same folder as the Word docs, so I choose these settings:
4. Click OK, and then the batch process will begin running. You will see Word opening and closing. However, you won't have to click Save or anything. You can run it unattended. The process takes a little while, so I usually set up a batch to run, then go to lunch. Once finished, you should have all your new PDFs:
Hope that helps someone!

Importing Word docs from RH for Word X5 - out of memory error

I've tried a few times to import 537 Word docs (2,974) from a
RH for Word project (RH X5 for Word, CHM output) into a new RH HTML
5 project. Each time, RH HTML "hangs" and I've seen "out of memory"
at least once at the very end. The original RH for Word project has
conditional build tags defined, but only one tag has been assigned
to one topic, so far. We've never been able to build an index in
this RH for Word project (it's mostly blank), but we've built a
search and contents without problems.
Is an error related to Word? Is it a bug that was fixed for
version 6? Is it somehow related to this fix:
http://kb.adobe.com/selfservice/viewContent.do?externalId=kb401651&sliceId=1?
If it's a known bug that was fixed with a later version, then
it would further help me build a case for converting to RH 7, with
the end result of converting the whole thing eventually to RH HTML.
Thanks,
Jim

I don't do much import but if you are trying to import 537
documents in one go, nothing would surprise me. Have you tried one
at a time or a small batch at a time?
The bug you point to arose in 6 and was fixed so it is not
relevant.
My guess is it is down to memory and that most PCs would
baulk at 537 documents in one go.

Importing Word docs (creates multiple topics)

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