In design to pdf/x-1a:2001 embedded fonts

Hello Everyone,
I was asked by a printed to export my cs2 indesign file as a pdf/x-1a:2001 file with embedded fonts. The document just came back stating that the font on page 27 is not embedded. The same font is used through out the document. When I double check the font settings in the preflight dialogue box everything looks good. Is there a way to make sure or manually embed fonts?
Thanks!
H

Adobe Sans MM and Adobe Serif MM are substitution fonts used by Adobe applications to display sans serif and serif text respectively when a font is missing. It is most commonly used by Adobe Reader and Acrobat. Adobe content creation applications (InDesign, Illustrator, and Photoshop) do not allow you to create content using those fonts. The names not made available on any list for you to choose from. The only time you typically see those font names is if you created a PDF file and one or more of the fonts could not be embedded or were not requested to be embedded and when that PDF file is displayed, the non-embedded fonts are not on the system of the viewer. Thus, the CTRL-D Fonts function in Acrobat or Reader might show that let's say font Inebriated Oblique is not embedded and that font used for its display is Adobe Sans.
I assume what you are seeing is not the font used for display, but rather, the "missing font" ... correct?
There are some very unusual situations in which somehow text content in a PDF file looks like it was formatted in either Adobe Sans or Adobe Serif. This may be the result of what is called refrying a PDF file. Refrying is the process in which a PDF file is printed to the Adobe PDF PostScript printer driver instance and the result is another PDF file after the PostScript is distilled. Such refry operations are strongly discouraged by Adobe given that the PostScript generated by Adobe Acrobat is optimized for PostScript printers, not for creation of PDF, and some anomalies, such as calls for Adobe Sans or Adobe Serif may result.
My best guess is that your original InDesign document has one or more placed PDF files in it that are either missing embedded fonts and are calling for Adobe Sans. Check out each placed PDF file individually and make sure that none are missing embedded fonts and/or refer to Adobe Sans (or Adobe Serif).
- Dov

Similar Messages

PDF export - problem with embedded font

Dear all,
I refer to a problem which was already discussed [here|Export to PDF wrong font;. I was asked to start a new thread and provide further information. Here we are...
The issue is nearly the same:
- We have a solution which both has a WinForms and an .aspx UI.
- We have a report, used in both solutions.
- The WinForms solution uses the Crystal Viewer to preview and print and export and so on.
- The web solution creates a PDF file and prompts to open or save. In this PDF, the font is substituted with Arial. This is actually the concrete problem.
1) Version of CR
on MY machine (MAYBE different on production environment, I have to check this):
Crystal Reports 10 (10.0.0.53327)
Crystal Reports Basic Runtime forVisual Studio 2008 (10.5.0.0)
Crystal Reports runtime engine for .NET Framework 4 (64-bit) (13.0.0.99)
Crystal Reports , version for Visual Studio 2010 (13.0.0.99)
2) CR Service Packs installed
Nope.
3) web / win app?
Both, see description above.
4) Is this happening on dev or deployed system?
On deployed system. It ONLY affects the web solution on the server, which is a Win7 64bit. My developement machine also is a Win7 64bit, it works on this device. On a colleagues machine (WinXP) it works, too.
5) What is the actual font?
The Font was exclusively developed for the customer by a designer, but it is fully embeddable (I already checked this).
6) Link to a screen shot that shows the issue
I do not know whether this really helps to NOT see a font replaced by Arial...
I hope you can help me. If the description is a little confusing, please ask, I will try to explain better, promised. Thank you, have a nice weekend!
Greetings,
Jens

Hi Don,
thank you very much for your reply!
The font is True Type, embedding allows preview/print.
What exactly does "Then make sure the WEB Servers have access to the font." mean? It is installed on the machine. I'm not really familiar with that server config stuff, as it is usually not my job...
Do we have to install the update (it is called support pack 2, right?) on the developement AND the deployment machine? Or only on the developement environment?
Best regards,
Jens

Embedded fonts are not detected by Designer

I am trying to create a fillable pdf based from a form created in Adobe Framemaker. However, the fonts I have embedded in the .pdf source file from FrameMaker are not detected by Livecycle Designer. These include very common fonts like Helvetica and Times. Is there a setting somewhere in Designer to pick up on these embedded fonts?

Thank you for your feedback. The Job im using is simple take a word document converting it into a pdf format. If this is done I will see it in my Acrobat view. There is no fonts at all. The System is notifying me that the font "ETBFGYI+DIN-Regular" are not embedded. And there will be some character not shown or printed correctly. I didn't change anything on the setting of Acrobat. I'm using this Acrobat almost for 2 years and I never had any problem. The Problem came up after the last update of the software to version 11.01.10.

How can I create a PDF with embedded fonts (not a subset of the font) from Excel?

I need to create PDF's from Excel spreadsheets. The PDF needs to have embedded fonts but every time I create one it only has a subset of the embedded font. I have tried setting preferences in the Acrobat add in (unchecked the "Subset Embedded Fonts" option and also tried with the Subset Embedded Fonts checked but the percentage set to only 1% in an attempt to force full font to be embedded.)
I also tried opening the resulting PDF with Acrobat Pro XI but could not figure out how to add the font in.
A method to accomplish the results from either tool would be great.

Anna;
Unless you can add those fonts to your system via the Font book and then substitute them in iPhoto, you'll have to either user the available fonts or create your own pages, 8.5 x 11, in an image editor like Photoshop Elements and use them on pages that are one photo per page. Other's have done that with some success.
If you has PS or PSE create an 8.5 x 11" canvas at 300 dpi. Then you can add your photos, add text (if PS can use the text), and create your own layout.
Do you Twango?
TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.
I've written an Automator workflow application (requires Tiger), iPhoto dB File Backup, that will copy the selected Library6.iPhoto file from your iPhoto Library folder to the Pictures folder, replacing any previous version of it. You can download it at Toad's Cellar. Be sure to read the Read Me pdf file.

Fix non-embedded fonts for USPTO filing

Hi,
The United States Patent and Trademark Office does not allow submission of PDF files with non-embedded fonts.
I know how to create documents from Word, etc. that comply with this requirement, but I frequently get PDFs from other sources that do not have all their fonts embedded, especially the asian fonts.
I know that one possible fix is to print the existing PDF as a PDF image. However, when I do this my file size becomes MUCH larger than the original. Re-printing to PDF seems like a very kludgy fix. Another very iffy fix I've used for large PDFs is to print the PDF document on paper and just scan it with our office scanner, which will keep the file size small but is a waste of time and paper.
Is there no better way to deal with the issue of non-embedded fonts?

Need Acrobat 9 Pro or Pro Extended -
Advanced > Preflight
In the Preflight dialog, open the "Options" drop-down menu and select "Create New Preflight Profile".
Give the new profile a name & save it.
In the dialog, at the left you'll see your new profile.
Locate and click on "Fixups" (2nd from bottom).
Over to the right, over the listing of fixups that appears, there is a find/search field.
Enter "embed" (the first three letters will do).
Two fixups are available.
--| Embed Fonts
--| Embed Fonts (even if text is invisible)
Select one. Under the fixup list there is an arrow pointed to the left. Click it. The center pane will display the selected fixup.
Click Save then OK.
The profile is available for use.
A Batch Sequence could be made that uses this Preflight profile to permit processing many PDFs at "one go".
[If you do not want to DIY, then use the "out of the box" profile located in the PDF fixups Group.
Both "Embed" profiles are there.]
Be well...
Message was edited by: CtDave

Tip for embedding fonts while maintaining bookmarks

I've been sent a couple of very large PDFs in which the fonts aren't embedded properly. They're either missing, or the Adobe Serif MM has been used and embedded instead. This can cause the fonts to display and print poorly.
Using the Preflight "Embed all Fonts" didn't seem to work, so I decided to export as PostScript, then Distill again, which seemed to fix everything.
However, the documents were several hundred pages, and had extensive Bookmarks. These bookmarks were now lost in the re-Distilled version.
The solution? Replace all the pages in the original PDF with re-Distilled PDF. Bingo: Properly embedded fonts, with all the bookmarks.
There may be another method (export pdfMark in the .ps?) but I couldn't find it, and I thought if anyone was in the same boat, they might like to know this. Obviously, in an ideal world, I would get the creators to re-supply, but they showed no interest.

Instead of printing a PDF with the PDF printer you can just flatten it, which renders the form fields static.
This is a good (and free) tool for that: UVSAR : Selective Flattener tool for Adobe Acrobat 8, 9 and X

Cannot extract the embedded font...

I am encountering the following message when opening a particular .pdf:
Cannot extract the embedded font "Arial,Bold". Some characters may not display or print correctly.
I've attempted to open his file at different PCs-message persists.
Adobe Reader 8.1.2
Windows XP SP3
Dell Optiplex 745
2GB RAM

According to this thread: http://choorucode.wordpress.com/2010/02/02/adobe-acrobat-embedded-font-error/
the error relates to a font that is used in the document that is incompatible with the version of Adobe Reader being used (or is an outdated font). On the extreme side, the font itself could be corrupted on the PC of the person who created the PDF. So, you'd want to check:
1) Is the font file on the PC corrupted (does this happen only for documents created by one user on one machine)?
2) Is the font outdated/unsupported?
3) Is the font incompatible with your version of Adobe Reader?

Problem with PDF export and embedded font (characters disappear)

Designer: Crystal Reports 2008 SP 2
Engine: CR4E 2.0 SP2 (runtime_12.2.203)
Hi there!
we found a problem in the pdf export. It seems like there would be a problem with the embedded fonts, the problem is as follows:
Rpt file with, for example only a text box which contains the german string " Änderungs Schlüssel ".
Export the Rpt file with CR4E to a pdf file.
When we open the pdf file in Adope Reader 8, the text appears to be correct,
but if we print the PDF file from the Adope Reader, the text changes to " nderungs Schl sselu201C,
here we are missing ther german umlaute.
When we open the file for example with an alternative PDF reader like Foxit Reader, there they are also missing.
After i found some posts here in the forum, there are people facing the same problem, since i couldn't find a solution in the forum, we build a little workaround for it that works for us.
For all of you that have the same problem here the workaround:
We used the IText JAVA library, this jar can can help as to fix the PDF file so the text is displayed correctly.
Here the code:
ReportClientDocument doc = new ReportClientDocument();
doc.setReportAppServer(ReportClientDocument.inprocConnectionString);
doc.open("C:\XY.rpt", OpenReportOptions._openAsReadOnly);
//... database logon,.....
InputStream inputStream = doc.getPrintOutputController().export(ReportExportFormat.PDF);
inputStream = PDFHealer.heal(inputStream);
//... write the stream some where

The helper class using IText:
import java.io.ByteArrayInputStream;
import java.io.ByteArrayOutputStream;
import java.io.IOException;
import java.io.InputStream;
import com.lowagie.text.Document;
import com.lowagie.text.DocumentException;
import com.lowagie.text.pdf.PdfContentByte;
import com.lowagie.text.pdf.PdfImportedPage;
import com.lowagie.text.pdf.PdfReader;
import com.lowagie.text.pdf.PdfWriter;
public class PDFHealer
   public static InputStream heal(InputStream in) throws DocumentException, IOException
      try
         ByteArrayOutputStream out = new ByteArrayOutputStream();
         PdfReader reader = new PdfReader(in);
         // we retrieve the total number of pages
         int n = reader.getNumberOfPages();
         // step 1: creation of a document-object
         Document document = new Document();
         // step 2: we create a writer that listens to the document
         PdfWriter writer = PdfWriter.getInstance(document, out);
         // step 3: we open the document
         document.open();
         // step 4: we add content
         PdfContentByte cb = writer.getDirectContent();
         int i = 0;
         while( i < n )
            document.newPage();
            i++;
            PdfImportedPage page1 = writer.getImportedPage(reader, i);
            cb.addTemplate(page1, 0, 0);
         // step 5: we close the document
         document.close();
         ByteArrayInputStream ret = new ByteArrayInputStream(out.toByteArray());
         out.close();
         return ret;
      finally
         in.close();

Embedding fonts in pdf

Hi there, this questions sounds a bit lame but it got me puzzled. I have to produce a pdf where the client (without any design skills)
can edit some parts of the text without having the font so the pdf must have embedded fonts.
When I check the pdf in Acrobat X is says "FontName (embedded subsets)" but when I open this pdf on another machine without that
specific font and want to edit the text with TouchUp, I get a dialog box saying: "All or part of the selection has no available system font.
You cannot add or delete text using the currently selected font."
I'm exporting directly from ID CS5.5. What am I missing here?

It's not wheter the font is free or paid, it's waht the internal settings are that determine if a font can be embedded, and if so what use can be made of the embedded font. Though not about ID or PDF, this article from Microsoft gives a good overview of embedding restrictions: http://msdn.microsoft.com/en-us/library/ms533034%28v=vs.85%29.aspx
That said, if you see the same error message with a lot of different fonts (try something common, like Arial that ought to be on almost every computer, too), then something else is probably at play.

Cannot Extract Embedded Font in PDF Report Generated Using Crystal Reports XI

The issue is that sometimes the PDF reports generated by Crystal Report XI are not showing the fonts properly. Arial font is used in the Crystal report template(.rpt file) for field label and data elements. When the report is opened in Adobe Reader, it displays the message - "Cannot extract the embedded font 'AAAAAA+ArialBold'. some characters may not display or print correctly." Other PDF Readers like Foxit show blank spaces instead. I tried to change the font to Courier New, Times New Roman etc but still getting the same message.
The issue is consistent when the application is deployed in Windows server. When deployed in Unix server the issue happens very occasionally. The font files are available and installed in the UNIX box.
Please tell me why this error message is shown and also tell me how to get it fixed.

Hi Scot
Just replied to your email re. conf call.
In the meantime.
1st question.
    Some of our developers are creating the reports under crystal 2008, while some are 2011.
    Could this be a problem, when they are run by the SDK?
    Should we upgrade all our developers to crystal 2011?
The version of CR a report is created in should not matter at all. I am 100% certain this is not the issue.
2nd question
    When the report is run, to create the pdf... why would it actually embed the font on the pdf?
    if they weren't embedded.. wouldn't it just pull up the proper font, if the user's pc had that font on their
    pc?
    if it does the common fonts aren't embedded, we would just have to worry about the things like
    barcode 3 of 9
I can not answer this as that essentially is the way the product is designed. It may look like a limitation, but there are no work-arounds and I would not consider this to be a bug. Perhaps an enhancement, but a pretty faint hope there. And even if, enhancements take very, very low priority and take long, long time before implementation.
3rd question
    Would the fonts, just need to be installed on the server?   we've seen some indication, that they
    also need to be in a java sub-directory
The fonts must be on the server as that is where the report engine does it's work, then the report is streamed to the user's browser. E.g.; there is no work done on the browser. Also, the process must have rights to access the fonts.
One last point. You mention deployment to Linux. Linux is not supported. Please see: SAP Crystal Reports, Developer Version for Microsoft Visual Studio - Supported Platforms
I suspect this is more an issue with CR not working with the framework for Linux.
- Ludek

Adobe PDF/X-1a:2001/2003/2008 and International Guidelines

Hi all,
First of all, forgive me for any incompetence - I'm extremely new to the world of graphic design and print compatibility.
System information:
64-bit Windows 7 running Adobe Illustrator CS6 version 16.1.1 (64-bit)
I am currently formatting our business cards in AI. They are being submitted to a print company in the UK. The print company has requested the PDFs to be in the format PDF/X-1a:2008 for the highest quality. However, I only have the option for PDF/X-1a:2001 or 2003. I have Googled this extensively and a hint came when Google said "Search only pages in the UK?"
This leads me to the following questions:
1. Does this 2008 standard exist, or did my contact at the company simply make a typing error? (It is my understanding that 2001 and 2003 are very similar standards, with the exception that 2003 is more broadly supported and overcomes compatibility issues)
2. Is this ISO standard only in the UK? Is it possible I can't find information on it because of my current country setting (Canada) and because I have a North American version of the Adobe Suite (if such a thing exists) that does not offer this standard?
3. If yes, is there any conversion software out there, or an add-on pack I can install, to ensure our PDFs are compliant?
Thank you in advance for all your help with this matter.

There is NO SUCH THING as PDF/X-1a:2008. The last version of PDF/X-1a was in 2003, however no one uses that - everyone uses the 2001 version.
There is, however, a PDF/X-4 standard that is from 2008 - however it was replaced with a updated in 2010 and no one uses the 2008 version.
So you really need to go back to the printer ask them what they really mean.

Creating PDF/X-1a:2001 with Acrobat Pro 9

My printer demands that files be submitted in PDF/X
-1a:2001 and suggests that postscript files be created first than run through Distiller. My document was not created with InDesign or another Adobe product but I can output a .ps file. Should that be PostScript level 1, 2 or 3 or does it matter? Is Distiller Part of Acrobat Pro 9? Will Acrobat embed fonts and convert images to CMYK? And of course, can PDF/X-1a:2001 be selected as the output format?
Thanks,
Tom

I should have taken a look at Scribus before responding—Scribus does not interact with Acrobat like other programs I use do. My experience primarily involves other Adobe products like InDesign and Illustrator and Microsoft products like the Office suite, Visio and CorelDraw.
I downloaded and tested Scribus today and found that my fonts were being converted to outlines in Scribus instead of being preserved as embedded fonts. As you suggested, the resulting pdf page became an image instead of a combination of image and text and there does not seem to be a way to override this behavior (at least for the fonts I tested). The answer may be painfully obvious to Scribus pros out there, but I am stumped unless the font's license prevents embedding. For the "rely on system fonts" setting, you would almost always leave it checked. When creating a pdf, hover your cursor over the option and a description will pop up that may be helpful.
It seems like there is some confusion regarding spot and process colors. All of my needs except for certain runs of business cards would best be served with process colors instead of spot colors. Scribus has a wiki page on spot colors (http://en.wikipedia.org/wiki/Spot_color) and About.com has a page that may also be helpful (http://desktoppub.about.com/od/colorprinting/a/spotprocesswhen.htm). RGB is a color model for electronic devices, not for printers (http://en.wikipedia.org/wiki/Rgb)—what you see on your screen may or may not be close to what you would see on paper. Another color consideration would be the type of paper you will be using. There could be significant differences in color appearance when printed on coated versus matte stock, etc.
I do not have a printer here now to test how my example document pdf actually looks when printed on paper. The on-screen quality did not appear to be top quality, though I have a lot to learn about the available Scribus settings. I did change the default resolutions from screen to printer quality.
Once you have your colors worked out and just to add another pdf option into the mix: you could use Scribus' export to an eps file. After the file is created, you could right click and choose "Convert to AdobePDF". With the pdf open in Acrobat go to Advanced > Preflight > Standards > PDF/X-1a:2001 (check Apply Corrections) and save.

When trying to upload a PDF to an interactive site I get the announcement:"The attached PDF file references a non-embedded font Tahoma. Please remove file, embed the font and reattach." How do I embed this, or in fact any other font ?

When trying to upload a PDF to an interactive site I get the announcement: "The attached PDF file references a non-embedded font Tahoma. Please remove file, embed the font and reattach."
I could not get rid of the Tahoma font in the WORD file.
How do I embed this, or in fact any other font ?

Thank you very much !
Indeed, I was unaware of the enormous number of options that can be selected when converting a WORD file to PDF.
I went thru the settings and found the right one for embedding the fonts.
Thanks again !
Oren

Why do PDFs created with some print presets show the error message "cannot extract embedded font."

Whenever I create a pdf from InDesign using a press-quality preset, I get an error message upon opening the file. The error message says that an embedded font cannot be extracted.
InDesign indicates the font is not present in the file.
In Acrobat's properties, the font in the error message is listed and shows that it is not embedded, and that the actual font is unknown.
Running the "embed fonts" from preflight fixups doesn't help.

Found this fix in Preflight: Under prepress, I selected my destination, which is sheetfed offpress (CMYK) and ran the analyze and fix. The updated file opened without the error message.

I am on a Windows 7 OS attempting to reduce pdf size with my Adobe Acrobat Standard XI & Pro. The application keeps timing out and at the Subsetting embedded fonts portion and the application gives "Adobe Acrobat has stopped working" and then closes. T

I am on a Windows 7 OS attempting to reduce pdf size with my Adobe Acrobat Standard XI & Pro. The application keeps timing out and at the Subsetting embedded fonts portion and the application gives "Adobe Acrobat has stopped working" and then closes. The document is 275 pages. Is there something I can do to stop this?

Hi Ricci,
Since when are you facing this issue? Did you tried system restore to a date before this problem occured.
Does acrobat stop working when you open this specific pdf file or with any pdf file that you open?
Regards,
Rahul

In design to pdf/x-1a:2001 embedded fonts

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