Inbound Vendor Invoices - External Partner Number Conversion

Hi Folks,
Plz tell me how the external vendor numbers will be converted into internal SAP Vendors.
Is there a table/transaction code we should maintain?
Thanks,
Matt

Hi,
There is no such configuration available in the system. But you can agree with the vendor to send our vendor code when sending the EDI message.
Vendor sends our Vendor code also in the XML message. XI converts this value and populates in E1EDKA1-PARTN segment alongwith PARVW value as LF. We are doing in the same way.
/Mallik

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EDI 810 Inbound - Vendor Invoice

Hi
What is the Message type, Basic type, Process code and Function module for Inbound Vendor Invoice (EDI 810 Inbound) ?
Thanks
Maruthi

Hi
I am working on the Invoice receipt thru EDI-IDoc from Vendors (EDI-810 INBOUND). I am getting certain errors.
Error 1:
Customer , Vendor XXXXXXX not known
Message no. FD110
Error 2:
G/L Account XXXXXXX can only be posted internally.
Message no. F5562
I have tried to trigger IDocs using basic types INVOIC01 and INVOIC02. But all in vain.
Please rush your answer,
Cheers
Maruthi

Vendor invoices report

Report required on vendor invoices which includes number of invoices/ credit memos for particular period and value paid to vendor by selecting posting dates in both MM and FI point of view.It is very urgent.
I would appreciate if you could give any idea on develpoing report.

hi
you can make use of the Standard report MIR6-INvoice overview
where you have option of selecting the
Document Date
Posting Date
Try this this can be helpful to you.
another report is MIR5 here you also have different selection basis
Company Code, Document Date,Posting Date,Document Type, Time of Entry etc.
.If you want to view both invoice and credit Memo then
Trans/EVent
Choose both invoice and credit memo tick
I think they can meet your requirement if no then please met know
regard
sunny

Employee integration R/3 - CRM - external BP number

hi,
I'm downloading employees from R/3 to CRM
BP is getting created with an internal CRM number (different than original in R3)
but is there a way to populate "external BP number" field in BP
with the original employee number from R3 as now it's empty?
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regards,
michal

Hi ,
If the BP has to be maintained with an external partner number while creation use the FM " BAPI_BUPA_CREATE_FROM_DATA" having the field for external partner number in the structure CENTRALDATA-PARTNEREXTERNAL.
If external partner number has to be maintained for an existing BP then use the FM "BAPI_BUPA_CENTRAL_CHANGE" having the field for external partner number in the structure CENTRALDATA-PARTNEREXTERNAL.
Regards,
Shwetha

Inbound Idoc customer number conversion

I am new to EDI and have a question to ask you both about inbound IDOC's. We have customers sending remittance advices through EDI. The customer numbers in them are their own customer numbers. In SAP, we maintain different customer numbers. Where do the mapping of the customer numbers take place -- In the EDI subsytem itself or in SAP? If in SAP, can you let me know the procedure to do this.
Any help will be appreciated and points awarded.
Thanks,
Nile.

Hey Fren,
1. Data Mapping
Within the framework of SAP EDI, the conversion of a business document in IDoc format to an EDI standard format (and vice versa) is the most important task performed by a subsystem. This process is resource intensive and, hence, is better done at the subsystem level than within SAP. The following conversions and translations are carried out by the subsystem.
Creating a control record for each inbound IDoc.
An inbound IDoc must have a control record. The EDI subsystem builds the control record using the information stored in its local repository or from the SAP repository.
Removing the control record during the outbound process.
The control record in the IDoc file is used by the subsystem for housekeeping functions, such as locating the trading partner profile. The data on the control record is not needed for translating the content of the EDI documents.
Translating data from IDoc format to EDI format.
For an outbound transaction, the EDI subsystem converts data in the IDoc format to a suitable EDI format.
Translating data from EDI format to IDoc format.
For an inbound transaction, the EDI subsystem converts data in the standard EDI format to IDoc format.
Bundling and unbundling IDocs.
If several IDocs are passed to the EDI subsystem in one file, the subsystem separates them into individual documents. Similarly, on the inbound process the subsystem can bundle multiple IDocs into a single file to improve performance.
2 Maintaining the Partner Profile
A partner is defined as the business partner with whom you conduct business and exchange EDI documents. These partners are not necessarily the same as the partners in the partner profile of SAP. However, the concept is quite similar. In SAP, the partner profile maintains parameters specific to the IDoc process, and in the subsystem the partner profile maintains parameters specific to the EDI process. Some typical attributes in a partner profile are
· A unique partner number
· The partner type (Customer, Vendor)
· The standard used (EDIFACT, ANSI X12, and so on)
· The version of the EDI standard
· The EDI message exchanged (850, 860, ORDERS, ORDCHG)
· A functional acknowledgment flag
3 Triggering the Inbound Process
After receiving an inbound EDI transmission and creating an IDoc file, the subsystem is often responsible for triggering the inbound process. SAP provides a program named startrfc to start any RFC−enabled function module from the operating system level. For the EDI process, the subsystem uses the startrfc program to
trigger the function module EDI_DATA_INCOMING. Chapter 6, "Configuring Basic EDI Components," provides the complete details and parameters of the startrfc progam.
4 Reporting Process Status to SAP
In an outbound process, after an IDoc has been transferred from SAP to the subsystem, SAP loses control over the process. However, SAP maintains visibility into the process by requiring the subsystem to report on the status of the process. SAP provides a file interface for the subsystem to send a status report at every milestone.
I hope you got some idea from this process.....
<REMOVED BY MODERATOR>
Warm Regards,
Abhi...
Edited by: Alvaro Tejada Galindo on Apr 25, 2008 4:36 PM

Partner Number for Partner function in Vendor master definition

Dear Gurus,
I need to define a new vendor through Tcode: Xk01 / Mk01, but while defining particular screen know an partner functions, in this its asking partner number in lookup where no data ia avalibale to select and subsequently not able to save the vendor.
Please help.
Regards,
Prashanth Pai

Hi,
Before vendor creation, you have following configuration steps:
1. Create Vendor Account Group.OBD3
2. Maintain Number Ranges from Vendor account Group:XKN1,
3.Assignment of Number ranges to Account Group,OBAS
4.Partner Function: SPRO->MM->Purcahsing->Partner Determination-> partner roles->Permissible partner role sper account group
5.Partner Schema:
SPRO->MM->Purcahsing->Partner Determination->Partner setting in Vendor master record-> Define partner Schema
6.Assgin partner schema to accont Group
SPRO->MM->Purcahsing->Partner Determination->Partner setting in Vendor master record-> Assgin partner schema to account Group.
& then after above steps, you can create vendor with XK01 t.code by entering company Code,Vendor account group and purchase organisation.
Note:what is partner role:Generally during in your business transaction process we are specifying the roles involved by vendor i.e..... vendor act as a Goods Suplier, Ordering Address, Invoice Processing. Here all these functional activities by vendor we termed as partner functions (GS,IP, OA) in partner determination Process. SAP has standard Partner role and its 2 characters.
Example: A company supplying goods/material having plant in Hyderabad, south India branch office is in bangalore and head office is in Delhi.So hyderabad plant is your"GS",banglaore office is your"OA" and Delhi office is "IP"where you pay to Vendor. for the procurred material/goods.
Regards,
Biju K

Delete external business partner number range

Hi SRM gurus
We have implemented a BADI to prevent vendors of certain acct. group from rpelicating to SRM from R/3. Now we want to change the number range of business partner in SRM, which is external no. range. I want to confirm can we delete the external no. range and create a new external no. in SRM under the navigation, will it cause any side effects. SPRO->cross apllication->SAP Business partner->Busniess partner ->number ranges and groupings.
Preste no. range is
400000 - 600000 (PO) external
700000 - 1000000 (XI) external
I want to delete the PO no. range and create a no. range for XI which will look like:
400000 - 1000000 (XI) external.
with regards
Manjunath

Hi
To avoid the problem of data loosing, pl setup number ranges as follows:
Menu: SPRO --> Cross-Application Components → SAP Business Partner → Business Partner → Basic Settings → Number Ranges and Groupings → Define Groupings and Assign Number Ranges
Maintain both internal numbers and external number ranges here. The external number range should correspond with the R/3 vendor number range. Then you will not have a problem of data loosing.
You have another configuration point in SRM that enable you to define number range by backend for PO, RS and RQ.
Please read the configuration help taht give you an example in transaction SPRO.
Some related links ->
Re: Impossible to Replicate alpha numeric Vendors from R/3 to EBP
Re: External number assignment - vendor replication
Number range for business partner
Delete business partner from SRM
Re: Vendor replication
Re: Unable to replicate both Numeric and alpha numeric vendors records from
Other related links ->
Using transaction "BP" which has the number "##1" delete the required Business partner. Also try using reports DELETE_ALL_BBP_USERS and BUPA_TEST_DELETE to delete Business partners.
Re: How to delete a user in the Organizational structure
Do let me know.
Regards
- Atul

Can Business Partner number and Vendor Number, Plant Numbe be same in SRM ?

Hi Experts,
We are configuring SRM7.0 with ECC6 ( Ehp4) having Classic Scenario .
I configured sandbox, and everything working fine.
I have one query. The Business Partner Number and the Vendor Code or Plant code are different. So while entewring the Location key in Shopping cart we need to enter BP code, by drilldown ( In drilldown we can see ECC Vendor Plant number).
Its no big problem,.
Can anyone suggest whether it is possible to have both Unique or exactly same , so no need to remeber both code or see in drilldown.
Thanks
NAP

Hi Narendra
Location - BP can be different only since plant assign always internal BP number only so BP number and plant number can not be same.
but Vendor you have two options .
External Number - if you were selected BP and Vendor number will be remain same.
Internal Number - if you were selected BP and Vendor number will be different.
visit BUCF tcode for Internal and External BP number configuration.
See our Mentor Ricardo detail explanations
http://wiki.sdn.sap.com/wiki/display/SRM/ECCPlantorLocationnumberisnotdisplayedinShoppingCart
All the associated parties which are used in the SRM environment (like location, recipient and supplier) are modelled as business partners.
Due to this fact the user interface displays the business partner numbers in a uniform manner, as the business partners are the technical representation of the involved parties.
In order to give the user a better idea which business partners are shown by the numbers, a little text is displayed next to the corresponding field (e.g. 11147 - Werk Hamburg).
When ERP plants are replicated to SRM system, plant numbers are converted into business partners and a new ID is assumed.
Muthuraman

Partner profile and partner number in output of order/invoice.

Hello Experts,
I want to know how system pick partner profile from output type triggered in sales order/invoice??
I could see partner profile is different from partner number exist in output triggered in sales order/invoice.
I want to know the triggering point of idoc from SO/invoice.
Thanks

The phrase "ouptut goes to partner" indicates that the partner will be recipient of the output type. E.g., ship-to partner will be the recipient of the delivery and the delivery note.
The use of an output partner in the output condition record is used to control the output device used in the output determination - a completely separate issue.
Unless you are (e.g.) using different printers for outputs which will be sent to different partners, you would likely be better off using a more generic access for your output condition records.
HTH
James

Shipment document number and cost document number for vendor invoice

Hi,
Given a Vendor invoice number ( MIRO) how to find out the shipment number and cost docuemnt number?
Regards,
Krishna prasad.

Hi,
Please try using SREL_GET_NEXT_RELATIONS. Please try to search on SDN and you should find an example fo this. The only thing you need to pass is the Business Object Name for Vendor Invoice number. Or if you have an alternal field like even PO that you can pass , that will be of great help as well.
You may want to take a look at:
SREL_DISPLAY_LIST_OF_NEIGHBORS
SREL_GET_NEXT_RELATIONS
Pls reward points if useful.
Thanks
Ganesh.S

Vendor Invoice with Same Reference Number in two fiscal years.

Vendor Invoice entered in SAP.
DocumentNum 1600000612 Reference "47026723WA" Vendor Number "637278" Year "2008"
DocumentNum 1600000667 Reference "47026723WA" Vendor Number "637278" Year "2009"
We are thinking SAP will not allow/generate invoice with same Reference number. How can we restrict from entering Vendor invoices with Same Reference Number from same Vendor.
Thanks
Raghuram

Restrict it through message control
Transaction code OBA5
Message NO.121
Make it error for batch and online.
Thanks,
Ravi

Open the field purchase document number in vendor invoice

Hi,
I've to open the purchase document number field in the vendor invoice transaction (FB60) for the reconciliation vendor account?
I've done these operations in customizing:
- set the field purchase order in the Field status group like optional
- set the tield purchase order in the posting key control (31 and 21)
Could you suggest me how to open the field?
Tks!
Regards,
Gaetano

Hi,
Can you please provide me the solution for this as I too am facing a similar problem. While posting an entry using FB01/F-43, for posting key 31(Vendor Invoice), despite making Purchasing Document field optional in field status group of the posting key as well as Reconciliation (GL) Account, the Purchasing Document field is not appearing.
Thanks and Regards,
Sumita

One time Vendor _ Look for Invoices by VAT number

Hi Guys,
I am looking for a way to find out the invoices for one time vendor base on VAT number.
I need a standard report, because I know that I can search the table BSEC, but I am wondering whether SAP standard offers you the option to look these invoices (pertaining to one time vendor) by VAT number.
Thanks so much in Advance!!
Edited by: angel luis garcia on Mar 9, 2012 5:56 PM

Hi
Check
Copying vendor's VAT registration number into FI Document and
Report on one-item vendor
Regards
Aditya
Edited by: Aadi sharma on Mar 9, 2012 11:54 PM

Standard IDoc Type for Inbound NonPO Vendor Invoices - FB60

What should be the perfect standard IDoc Type for Inbound NonPO Vendor Invoice posting. Tcode FB60.
I found IDoc Type FIDCCP02 but the Function Module 'IDOC_INPUT_FIDCC2' for FIDCCP02 is not released.
In the same way many other standard function modules like - IDOC_INPUT_ACLPAY, IDOC_INPUT_FIDCCH, IDOC_INPUT_ACC_INVOICE_RECEIPT and few more are not released.
My question : If at all I have to use standard IDoc Type, Message type and Function module (Released) for Inbound NonPO Vendor Invoices, then what should be the solution from SAP ?
Thanks,
Veeru.

Hi,
IDOC_INPUT_FIDCC2 for FIDCCP02 works for us in ECC6.0
If you want Automatic tax calculation functionality using FIDCCP02.. then FIDCC2 is not correct message type for you. In that case you should probably go for :
Msg: INVOIC
Basic type: INVOIC02
FM: IDOC_INPUT_INVOIC_FI
Process code: INVF
Thanks,
Kumar

Vendor Invoice Number in FBl1n

Hi MM Gurus,
The client requires to have the Invoice Number which is generated at the time of LIV in FBL1n T. Code.
I am getting the Accounting Document Number of Invoice but not the Vendor Invoice Number. I have tried everything from the Change Layout Button but i am not able to get the Vendor Invoice Number in FBL1n T. Code.
Please suggest me for the same.
Thanks in advance.
Sure, Points will be assured.

hi,
Please search in FS00 control tab and field sort key.
if not there then use PO no there and by clicking on PO in po history tab u can see invoice no.
regards,
sujit

Inbound Vendor Invoices - External Partner Number Conversion

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