Incoming email configurations, what is missing?

I have configured incoming email settings in CA (System > Incoming email) and created SMTP service in Server Manager. I have also checked settings in IIS Manager > SMTP Virtual Server and set Properties > Access > Relay: Granted Access for IP
addresses of the SharePoint server, despite "Allow any computer etc" is checked. I've allowed email in library and created email address.
What else should be done? I've followed Technet instructions.

Have you set up an MX DNS record for the domain portion of the email address (i.e. everything to the right of the @)?
This record should point either to the SharePoint server running the SMTP service, or a mail server that can route mail to the SMTP service (if you're using Exchange this would be an SMTP Connector)
Jason Warren
@jaspnwarren
jasonwarren.ca
habaneroconsulting.com/Insights

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Incoming email setting link missing in CA

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Verify that the your account that is performing this procedure is a member of the Administrators group on the server that is running the SharePoint Central Administration website. Or use Administrator account to log in.
In Central Administration, click System Settings.
On the System Settings page, in the E-Mail and Text Messages (SMS) section, click Configure incoming e-mail settings.
If you want to enable sites on this server to receive email, on the Configure Incoming E-Mail Settings page, in the Enable Incoming E-Mail section, click Yes.
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Hi I would like to know how receiving incoming email works? SharePoint supports incoming emails for library/calendar
list/discussion
board/announcements
list I did whole setup to receive incoming emails but what i am not still clear is , do I need to request separate email ID in AD for each type of list/library/discussion board?? I learnt we need to specify drop folder name while SMTP
configuration from there all .EML msgs will be routed to respective library/list, but my question is how that get routed. I know there is "SP incoming receiving emil" timer job which runs every minute or so and picksup .eml msg but how does
it route to respective library/list. Will it be possible to have single incoming receiving emaild ID for all resources OR do I need to have one-one mapping of email ID for each library/list. Please let me know if you aware or any article or guide.
In summary , For example if i have 10 lists to enable to receive incoming emails then do i need to have 10 email IDs created in AD&Exchange or can it be done using single emailID in AD but manipulate it either domain level or exchange level.
Perhaps I could think some segratation based on some metadata but user may not fallow the same while they send email. ( user could send mails with subject , w/o subject...otherwise i was thinking some email template as alternative but the solution i am more
interested in , will it be possible to segrate emails based exchange settings or AD settings while having single email ID for all .

Hello,
You don't need to create emails for each lists . You have required only one email id and by using that you can configure Incoming email setting in Sharepoint.
For the same you can follow below steps .
1) Open Sharepoint Central Administration.
2) Navigate to to System Sttings ->Configure incoming e-mail settings.
and do the below settings
Enable sites on this server to receive e-mail? -> Yes
Settings mode: -> Automatic
Use the SharePoint Directory Management Service to create distribution groups and contacts? -> No
E-mail server display address: -> youremailserver.domain.com, this is the default
Safe E-Mail Servers -> Accept mail from all e-mail servers
I hope this will help you to resolve your problem .
Best Regards Kuldeep Verma
Please remember to click "Mark As Answer" if a post solves your problem or "Vote As Helpful" if it was useful.

What are the prerequisites to setup an receiving incoming email in sharepoint

hi i am clear about the settings i need to setup in sharepoint side but i am not clear what settings are needed in exchange or active directory. my client IT team is asking me to tell , so can you please let me know what needs to be done in otherside apartment
from sharepoint side.

1.Install and configure the SMTP service
2. Configure incoming email in a basic scenario
http://technet.microsoft.com/en-us/library/cc262947%28v=office.15%29.aspx
http://office.microsoft.com/en-in/sharepoint-server-help/enable-and-configure-e-mail-support-for-a-list-or-library-HA010082307.aspx
http://office.microsoft.com/en-in/sharepoint-server-help/introduction-to-incoming-e-mail-HA010082306.aspx

No "Configure Incoming Email settings"

Dear Expert,
I setup Exchange and SharePoint Server for Integration. I would like to configure Incoming email setting. But I didn't see in page.
Please suggest

Hi,
What I mean is right click on the Internet Explorer icon and click the "Run as Administrator"link:
Cheers,
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You can find my blog here: http://developertrack.blogspot.com

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Hi Kathy..
http://technet.microsoft.com/en-us/sharepoint/Video/ff679958
http://technet.microsoft.com/en-us/library/cc262947.aspx
http://sharepointgeorge.com/2010/configuring-incoming-email-sharepoint-2010/
And this site has a pretty good description of what you'll need to do with the calendar list to configure it:http://www.ehow.com/how_5916432_use-sharepoint-calendar-list-email.html
http://office.microsoft.com/en-in/outlook-help/view-and-update-a-sharepoint-calendar-HA010081987.aspx

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Hi
I have a document library confogured to allow incoming emails.My environment is Moss 2007 sp1. When i send an email with an attachment of type doc or pdf or zip. The attachments are there in the document library.
If i send an email with a .msg file (outlook 2003) as attachment, the attachment goes missing. I Stopped the Timer service and sent an email and the email was available in the drop folder.If i open the email from the drop folder i can see that my attachment
is there.Now if i start the Sharepoint timer service the email body is available in the document library but the attachment is Missing. This issue is happening only with attachments of type .msg.
Please could you help with this issue.

This is the default behavior when you email enable a document library.
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Go to the Document Library Settings
Followed by Incoming email Settings.
On the Incoming email settings page in the Email Message section.
Choose Yes for Save original email? and click
OK.
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Hi,
I need to add a custom listdefinition based on a Document Library which has a listtype like 10000. Libraries created with this listdefinition do not show the custom action to configure incoming email (settings > incoming email).
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Thanks
Cheers
Sven

Hi,
According to your description, my understanding is that you want to show the incoming email settings in your custom document library.
SharePoint only shows Incoming Email settings link for OOTB lists of type Announcements, Event, Document Library, Picture Library, XML Form, Discussion Board, Posts.
So, if you create a custom list, you need to create a custom email event handler and attach to your list and then Incoming Email settings link will be available.
Here is a detailed thread with the solution for your reference:
http://sharepoint.stackexchange.com/questions/36553/incoming-e-mail-settings-hidden-from-custom-document-library
Thanks
Best Regards
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

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Hi,
I am beginner in SharePoint 2013 Administration. I am working with Migrated system from MOSS 2007 to sharePoint 2013.
I am facing issue with SharePoint 2013 List incoming email setting. It was working in MOSS 2007 system.
I did:
Whenever I am trying to specify list (incoming) email id and submit it. I am getting following error.
"Unable to assign this e-mail address to the list, because the address is in use."
When Users are sending email to list they are getting "Undelivery" notification.
Please help.
Thanks,
Rajat

Hi Rajat,
There might be below options you can try to resolve the issue.
1. There is a bug that sometimes causes this issue. If you update the description of the list and try again, it may resolve your problem.
2. If you have SharePoint setup to create contacts in AD, have you verified there is not a lingering AD contact with the e-mail address? If so, you may need to delete it so the address is available in AD.
Also please check whether other document library is using the same email id for incoming email setting or not.
see below thread for more on this.
https://social.technet.microsoft.com/Forums/sharepoint/en-US/ac58b52c-aafd-49c4-b68d-c1d1802bde27/unable-to-assign-this-email-address-to-the-list-because-the-address-is-in-use?forum=sharepointadminlegacy
Regards
Soni k

Incoming email setting for Calendar not working

Hello -
I want to be able to send a meeting request from Outlook and have it show up on my SharePoint calendar.
I followed the steps in this link to configure email for a 2013 farm:
https://technet.microsoft.com/en-us/library/cc262947.aspx
Basically I installed the SMTP server on my SP web server and configured the relay to accept all.     In Central admin, I enabled incoming email using Automatic mode. and set it to accept mail from all e-mail servers.
My SharePoint site is http://sharepointdev.   SharePoint server is SPDEV1.     Maybe I am not setting my email server display address correctly? I have that set up as <mylist>@sharepointdev1.com   (I don't
think it matters what you call it here).
I have also verified that under the Calendar list setting, under Communications > Incoming email settings, it is allowed to accept incoming email. The email to use is <[email protected]
When I send the meeting invite, I get an outlook undeliverable on the above email. Details are:
Remote Server returned '550 5.7.0 Proxy session setup failed on Frontend with '554 5.4.4 SMTPSEND.DNS.NonExistentDomain; nonexistent domain''
I must be missing a step somewhere.   Any other suggestions?   I've tried everything in the links below. thanks
https://support.office.com/en-in/article/Enable-and-configure-e-mail-support-for-a-list-or-library-dcaf44a0-1d9b-451a-84c7-6c52e7db908e
https://social.technet.microsoft.com/Forums/en-US/8d767ef4-ba8f-47a4-9fa9-bb0115092079/can-i-configure-incoming-email-to-a-calendar-in-sharepoint-online-2013?forum=sharepointgeneral

Hi XRS,
Based on the error message, the email could not be routed correctly.
What environment did you send email to SharePoint list? Is it an internal environment or external external environment?
If it is internal environment, you need to make sure the domain is same with email address’s domain, and SharePoint server can parse the domain.
If it is external environment, the email address’s domain need to be a public domain, SharePoint server must have public IP and the domain for SharePoint server must have correct MX record to ensure email can be routed correctly
Best Regards,
Wendy
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Wendy Li
TechNet Community Support

SharePoint 2013 - Incoming email with smtp alias domain

Hi All
I have configured the following for SharePoint 2013 Incoming email.
CA - Incoming email - enabled
Automatic and received mail from all servers
email server display address:
[email protected]
smtp installed on one SharePoint server and configured with
defautl domain: spservername.domain.net and alias domain:
spmail.domainname.net
emails are receiced in SharePoint lists / library are working when incoming email settings using the default local smtp domain (spservername.domainname.net) but not working when using the alias domain (spmail.domainname.net).
Can anyone advice of what I have done wrong or missing in my configuration?
Thanks in advance for your comments or advices
Swanl

trevor
I tried that but that did not work. I got this error below. Does that mean I need to create a DNS MX record for spmail.domainname.net to point it to the smtp server
spservername.domain.net
Thanks
Xuan
Swanl
It looks like you have a DNS mis-configuration in this case with regards to how your MX record is configured (if it exists at all).
Trevor Seward
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This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

Incoming email configurations, what is missing?

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